Xello is looking for a Finance Operations & Systems Analyst About us:

At Xello, our mission is simple yet powerful—to equip every student with the skills, knowledge, and
confidence to build a successful, meaningful future. For over 30 years, we’ve partnered with more than 3,000 school districts and 8 million students and educators worldwide, delivering innovative, student-centered college and career readiness tools. Recognized for exceptional customer support and research-backed design, we empower learners from all backgrounds to explore possibilities, discover their strengths, and create actionable plans for life after school.

This position requires one day a week in our Midtown Toronto office, where you'll collaborate with the team.

Who are you?

You are detail-oriented, proactive, and seeking to join a dynamic finance team. You have experience managing vendor invoices and payments, company-wide subscriptions, accruals, expense claims, and credit card reconciliations in a timely manner. With experience in NetSuite and Concur, you’re ready to play a key role in automating processes and improving the overall efficiency of Accounts Payable (AP) in a high-performing financial environment.

Sound exciting to you? Read on!

What you’ll do…

• Identify opportunities to streamline and automate AP processes, leveraging NetSuite, Concur, and other tools.
• Collaborate with cross-functional teams to enhance procurement workflows and systems, such as the purchase order process and subscriptions management.
• Generate and present monthly financial forecasting reports, such as monthly operating expense analysis, against the budget, under various financial statement captions.
• Process, review, and reconcile vendor invoices, payments, and accruals accurately.
• Manage employee expense claims, ensuring compliance with company policies and timely payment and reconciliation against the accounting software.
• Perform monthly credit card reconciliations and resolve discrepancies promptly.
• Assist in month-end and year-end closing activities such as AP aging reconciliations, accruals, royalty calculations, and intercompany entries.

What we’re looking for…

• Bachelor’s degree in finance, accounting, business administration, or related field
• 3-5 years of experience in finance operations, accounting, and systems analysis
• A self-starter with the ability to identify system inefficiencies and implement automation solutions
• Strong understanding of AP processes, procurement workflows, and internal controls
• Strong proficiency in NetSuite, Concur, and familiarity with its AP functionalities
• Advanced Excel skills, including analyzing and working with large datasets
• Experience supporting the refinement of reporting processes to enhance departmental efficiency
• Excellent problem-solving and analytical skills
• Excellent organizational and time management skills with a keen eye for detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication skills and the ability to collaborate across teams
• Strong project management capabilities (asset)

We’re Xello - Join us!

We are Xello (CASCAID in the UK), the leading developer of future readiness programs in North America and the UK and soon the world! Our mission is to help anyone, anywhere in the world to create a successful future through self-knowledge, exploration, and planning.

We believe that by bringing our best selves to our work and collaborating with one another, we can change the world. We are a very diverse group of individuals who work hard, laugh often and share in each other’s lives. We are an inclusive, equal opportunity employer.

Embracing agile practices, an innovative mindset, and keeping our users at the heart of what we do, are just a few of the keys to our success.

In addition to working with leading technologies, we are committed to continuous learning and growth through internal/external training and mentoring, which includes a PD budget for every employee.

For our Canadian based staff, we also offer:

• Flexible work arrangements including hybrid and remote
• 4 weeks of vacation
• Employer-paid health and dental benefits
• 4-month top-up for parental leave
• Group RRSP with 3% matching

For our US based staff, we also offer:

• Remote work environment
• 4 weeks of vacation
• 80% employer-paid health benefits
• 4-month top-up for parental leave
• 401(k) with 3% matching

For our UK based staff, we also offer:

• Remote work environment
• 28 days annual leave (inc. 3 days at Christmas) + bank holidays. With additional annual leave days added to reward long service

Like what you hear? Apply Now!

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