Top Benefits
About the role
Toromont Cat is seeking a Facilities Project Coordinator to join our Facilities Management and Real Estate team at Concord, ON. The Facilities Project Coordinator supports the planning and delivery of facilities and construction projects, including upgrades, renovations, and equipment installations. The role works with Construction Project Managers and Facilities teams to coordinate activities, vendors, documentation, and financial administration while owning defined workstreams. It ensures efficient project execution, maintains timelines and compliance requirements, and supports health, safety, and regulatory standards, including contractor safety protocols.
Pay Type
Full Time, Permanent
Compensation
$69,520 - $86,901
The listed base salary is just one component of our total rewards package, and performance-based or discretionary bonuses may be available
As a Facilities Project Coordinator, YOU will experience:
- Working within one of the safest organizations in the industry where your safety and well-being are our most important priority
- Working for the best-in-class equipment dealer and with the premium Caterpillar brand
- Opportunities to continuously Learn, Grow and Develop with our Toromont team through our internal Training teams that are geared for your success
- Competitive total rewards including: wages, benefits, and premiums (as eligible)
- An opportunity for flexible work schedules and opportunities across multiple locations across Eastern Canada
In a typical day, YOU will:
- Support project coordination by scheduling, tracking milestones, managing work requests, and ensuring activities are completed on time; may lead smaller projects or defined workstreams.
- Administer purchase orders, invoices, and financial tracking for operating and capital expenditures; monitor expenses, identify variances, and escalate issues when needed.
- Coordinate contractors and vendors by scheduling work, monitoring progress, resolving daily issues, and maintaining compliance documentation.
- Maintain CMMS and building systems data, ensuring accuracy across tracking tools, reports, and documentation.
- Conduct basic facility inspections (HVAC, life safety, etc.), coordinate follow‑up actions, and support ongoing maintenance in line with safety and operational standards.
- Monitor performance metrics, support reporting, identify trends, recommend improvements, and assist with security system coordination and branch upgrades.
Must-haves for this role:
- Working knowledge of building systems (HVAC, electrical basics, fire/life safety, mechanical systems).
- Experience with CMMS (Maximo, ServiceNow) and BAS/BMS; familiarity with project‑tracking tools (MS Project, Smartsheet).
- Basic project management understanding (scope, schedule, budget, risk).
- Ability to multitask and adapt in a fast‑paced environment.
- Data and reporting skills (Excel, tracking, variance analysis).
- Contractor coordination experience and vendor performance tracking.
- Strong communication with contractors, vendors, and internal teams.
- Problem‑solving ability with practical solutions.
- Basic financial/administrative skills (POs, invoicing, tracking).
- AutoCAD knowledge is an asset.
- Experience with virtual building management software is an asset.
- Bilingualism (French/English) is an asset
About Toromont Cat
With over 4,000 employees and 56 locations from Manitoba to Newfoundland, Toromont Cat has a proven track record, industry knowledge, dealership infrastructure, and service mindset to ensure our Construction, Mining, and Power Generation customers succeed. At Toromont Cat, work is built around people's strengths, our products, technology and an outstanding customer experience and through our strong partnership with Caterpillar ™, Toromont Cat takes care of our employees who take care of our customers! When you join our team, you become a member of the Toromont family. Your success is our success!
Artificial Intelligence (AI)
Please note that our hiring processes involve the use of artificial intelligence (AI) tools to assist with screening, assessing, or selecting candidates; all final decisions are reviewed by our Talent Acquisition team to ensure fairness and compliance with applicable laws.
Not the right fit? Search for Facilities Project Coordinator jobs in Ontario, Canada
About Toromont Cat
Toromont Cat est le concessionnaire Caterpillar autorisé au Manitoba, en Ontario, au Québec, au Nouveau-Brunswick, en Nouvelle-Écosse, à l’Île-du-Prince-Édouard, à Terre-Neuve et Labrador et au Nunavut. Nous nous spécialisons dans l’approvisionnement et l’entretien d’équipement neuf et usagé appuyés par un service après-vente exceptionnel.
Créée en 1993, Toromont Cat est une division de Toromont Industries (TSX : TIH), une société à croissance diversifiée cotée en bourse qui a été incorporée en 1963. Notre priorité est d’offrir à nos clients des solutions qui contribuent au succès de leur entreprise. Avec plus de 300 modèles de machines et d’accessoires spécialisés dans la gamme de produits Cat, une multitude d’équipements connexes et de partenaires technologiques, un service varié et des options de location, nous pouvons répondre à vos besoins, quelque soit la tâche à accomplir.
Toromont Cat is your Cat Dealer in Manitoba, Ontario, Quebec, New Brunswick, Nova Scotia, P.E.I., Newfoundland and Labrador, and Nunavut. We are dedicated to supplying and servicing new and used equipment, delivering a superior customer experience and exceptional product support to the markets we serve.
Established in 1993, Toromont Cat is a division of Toromont Industries (TSX: TIH), a publically traded, diversified growth company incorporated in 1963. We are focused on offering our customers solutions aimed at making their business more successful. With over 300 machine models and specialized attachments in our Cat equipment product line, a host of allied equipment and technology partners, and varied service and rental options, regardless of your needs or the job at hand, we strive to be your first choice.
For more information please visit www.toromontcat.com
Similar Jobs
Top Benefits
About the role
Toromont Cat is seeking a Facilities Project Coordinator to join our Facilities Management and Real Estate team at Concord, ON. The Facilities Project Coordinator supports the planning and delivery of facilities and construction projects, including upgrades, renovations, and equipment installations. The role works with Construction Project Managers and Facilities teams to coordinate activities, vendors, documentation, and financial administration while owning defined workstreams. It ensures efficient project execution, maintains timelines and compliance requirements, and supports health, safety, and regulatory standards, including contractor safety protocols.
Pay Type
Full Time, Permanent
Compensation
$69,520 - $86,901
The listed base salary is just one component of our total rewards package, and performance-based or discretionary bonuses may be available
As a Facilities Project Coordinator, YOU will experience:
- Working within one of the safest organizations in the industry where your safety and well-being are our most important priority
- Working for the best-in-class equipment dealer and with the premium Caterpillar brand
- Opportunities to continuously Learn, Grow and Develop with our Toromont team through our internal Training teams that are geared for your success
- Competitive total rewards including: wages, benefits, and premiums (as eligible)
- An opportunity for flexible work schedules and opportunities across multiple locations across Eastern Canada
In a typical day, YOU will:
- Support project coordination by scheduling, tracking milestones, managing work requests, and ensuring activities are completed on time; may lead smaller projects or defined workstreams.
- Administer purchase orders, invoices, and financial tracking for operating and capital expenditures; monitor expenses, identify variances, and escalate issues when needed.
- Coordinate contractors and vendors by scheduling work, monitoring progress, resolving daily issues, and maintaining compliance documentation.
- Maintain CMMS and building systems data, ensuring accuracy across tracking tools, reports, and documentation.
- Conduct basic facility inspections (HVAC, life safety, etc.), coordinate follow‑up actions, and support ongoing maintenance in line with safety and operational standards.
- Monitor performance metrics, support reporting, identify trends, recommend improvements, and assist with security system coordination and branch upgrades.
Must-haves for this role:
- Working knowledge of building systems (HVAC, electrical basics, fire/life safety, mechanical systems).
- Experience with CMMS (Maximo, ServiceNow) and BAS/BMS; familiarity with project‑tracking tools (MS Project, Smartsheet).
- Basic project management understanding (scope, schedule, budget, risk).
- Ability to multitask and adapt in a fast‑paced environment.
- Data and reporting skills (Excel, tracking, variance analysis).
- Contractor coordination experience and vendor performance tracking.
- Strong communication with contractors, vendors, and internal teams.
- Problem‑solving ability with practical solutions.
- Basic financial/administrative skills (POs, invoicing, tracking).
- AutoCAD knowledge is an asset.
- Experience with virtual building management software is an asset.
- Bilingualism (French/English) is an asset
About Toromont Cat
With over 4,000 employees and 56 locations from Manitoba to Newfoundland, Toromont Cat has a proven track record, industry knowledge, dealership infrastructure, and service mindset to ensure our Construction, Mining, and Power Generation customers succeed. At Toromont Cat, work is built around people's strengths, our products, technology and an outstanding customer experience and through our strong partnership with Caterpillar ™, Toromont Cat takes care of our employees who take care of our customers! When you join our team, you become a member of the Toromont family. Your success is our success!
Artificial Intelligence (AI)
Please note that our hiring processes involve the use of artificial intelligence (AI) tools to assist with screening, assessing, or selecting candidates; all final decisions are reviewed by our Talent Acquisition team to ensure fairness and compliance with applicable laws.
Not the right fit? Search for Facilities Project Coordinator jobs in Ontario, Canada
About Toromont Cat
Toromont Cat est le concessionnaire Caterpillar autorisé au Manitoba, en Ontario, au Québec, au Nouveau-Brunswick, en Nouvelle-Écosse, à l’Île-du-Prince-Édouard, à Terre-Neuve et Labrador et au Nunavut. Nous nous spécialisons dans l’approvisionnement et l’entretien d’équipement neuf et usagé appuyés par un service après-vente exceptionnel.
Créée en 1993, Toromont Cat est une division de Toromont Industries (TSX : TIH), une société à croissance diversifiée cotée en bourse qui a été incorporée en 1963. Notre priorité est d’offrir à nos clients des solutions qui contribuent au succès de leur entreprise. Avec plus de 300 modèles de machines et d’accessoires spécialisés dans la gamme de produits Cat, une multitude d’équipements connexes et de partenaires technologiques, un service varié et des options de location, nous pouvons répondre à vos besoins, quelque soit la tâche à accomplir.
Toromont Cat is your Cat Dealer in Manitoba, Ontario, Quebec, New Brunswick, Nova Scotia, P.E.I., Newfoundland and Labrador, and Nunavut. We are dedicated to supplying and servicing new and used equipment, delivering a superior customer experience and exceptional product support to the markets we serve.
Established in 1993, Toromont Cat is a division of Toromont Industries (TSX: TIH), a publically traded, diversified growth company incorporated in 1963. We are focused on offering our customers solutions aimed at making their business more successful. With over 300 machine models and specialized attachments in our Cat equipment product line, a host of allied equipment and technology partners, and varied service and rental options, regardless of your needs or the job at hand, we strive to be your first choice.
For more information please visit www.toromontcat.com