Procurement Specialist

Tracking Code: req2039

Faculty/Department: Information Technology (IT) Services Department

Number of Positions: 1

Appointment Type: Full-Time Continuing

Hours of Work: 35 hours per week

Salary Range: Level 9 - Starting Salary, Step 1 $87,889

Posting Date: May 7, 2026

Closing Date: May 21, 2026 (7:00 pm EST)

Job Summary:

Reporting to the Manager, IT Budget and Procurement, the successful candidate will be responsible for managing the end-to-end procurement lifecycle for institutional software, providing strategic sourcing, negotiation, and vendor management support to ensure effective and compliant acquisition of institutional software. This role acts as the subject matter expert for procurement within the department, coordinating purchasing activities, leading contract negotiations and renewals, and advising stakeholders on procurement strategies and licensing models. This role will also support financial planning and analysis, contribute to budgeting and forecasting activities, and ensure alignment with institutional policies, regulatory requirements, and best practices.

Responsibilities/accountabilities:

• Software license negotiations and renewals for high-value/high-compliancy risk software applications
• Provides stakeholders with recommended purchase, negotiation and licensing strategies
• Negotiations and licensing for net new software applications
• Review and negotiation of contracts on a university-wide basis for many types of products, services and arrangements.
• Participation in external negotiation committees (e.g. Microsoft, OECM)
• Build financial modeling and tracking for short and long-term software product financial requirements
• Provides stakeholders with issue summaries and recommendations and works with IT Budget and Procurement Manager to devise and execute strategies
• Review contracts on the request of faculties and departments and provide feedback on software license or financial risks
• Serves as subject matter expert in contracts, software licensing and procurement, and providing report design expertise to team members
• Ensure compliance in university's software usage and deployment practices. Strict attention to details is required

Required Skills:

• Strong verbal and written communication skills
• Strict attention to detail
• Proven ability to demonstrate complex legal and contractual information and financial data to a variety of internal contacts and external partners and vendors
• Strong negotiating skills of vendor contracts, must understand pricing models and be able to negotiate effectively on behalf of university fiscal and compliance interests
• Strong problem-solving skills. Demonstrated ability to solve the problem of a product or service that does not meet the legal, fiscal and contractual agreement by the university
• Proven ability to manage multiple contracts and projects at one time. The ability to plan, delegate and evaluate progress toward goals is necessary for managing multiple goals

Required Education:

• Completion of a Formal Post-Secondary/College/University Program of Three Academic Years
• An equivalent combination of education and related experience may be considered
• Verification of Academic credentials may be required

Required Experience:

• Over 3 years and including 5 years

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until May 21, 2026 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 5/25/2026