About the Company

Ventum Financial is one of Canada’s largest independent investment dealers with approximately 400 employees nationwide and approximately $10 billion in assets under administration. Known for its entrepreneurial spirit and client-first approach, Ventum Financial provides expertise across multiple sectors.

For institutional clients Ventum provides expertise across a variety of sectors delivering a range of research, investment banking, advisory, and sales & trading services. For private clients, Ventum offers a comprehensive advisory and wealth management platform for its Investment Advisors and Portfolio Managers who provide customized advice to their clients and access to the full spectrum of securities products and services.

About the Role

We are seeking a highly organized and detail driven HR & Payroll Administrator to support our Talent Function. In this role, you will play a key role in ensuring accurate payroll processing, maintaining employee data, and supporting day-to-day HR operations. You’ll work closely with the Payroll Manager and collaborate with colleagues across the business to deliver seamless employee experience. This is an excellent opportunity for someone who thrives in a fast-paced, regulated environment and is looking to build their career in HR and payroll within the financial services industry.

Key Responsibilities

Payroll Administration

• Processing semi-monthly& monthly payroll cycles accurately and in compliance with federal and provincial legislation

• Maintain payroll records, employee data, and timesheets

• Administer statutory deductions, benefits, taxable items, and adjustments

• Preparing journal entries, remittances and ROE’s.

• Prepare payroll reports and assist with reconciliations and year end activities (T4’s etc.)

• Respond to payroll related inquiries with professionalism and clarity

• Support audits and compliance requirements specific to financial services

HR Administration

• Maintain employee files and HRIS data with a high level of accuracy and confidentiality

• Support onboarding and offboarding processes, including documentation and system updates

• Support the preparation of employment letters, contracts, and internal documentation

• Support tracking of vacation, leaves, and attendance

• Assist with benefits administration, enrollments, and employee inquiries

• Support compliance initiatives, regulatory reporting, and internal audits

Team & Operational Support

• Work closely with the Payroll Manager to improve processes and ensure operational excellence

• Provide day to day HR support to employees and managers

• Assist with HR projects, reporting, and data analysis

• Contribute to a positive, collaborative, and service oriented HR function

What You Bring

• 2–4 years of experience in payroll and/or HR administration

• Strong understanding of Canadian payroll legislation and provincial employment standards

• Experience with payroll and HRIS systems (ADPWorkforce is an asset)

• High attention to detail and strong numerical accuracy

• Excellent communication skills and a customer service mindset

• Ability to manage sensitive information with discretion

• Strong organizational skills and ability to prioritize in a fast paced environment

Nice to Have

• PCP certification (or working toward it)

• Experience in financial services, banking, or another regulated industry

• Experience supporting multiprovince payroll

Why Join Us

• Hybrid work model (3 days onsite in our Vancouver office)

• Competitive compensation and benefits

• Opportunities for professional development and career growth

• Collaborative, high performing team environment

• A culture that values accuracy, integrity, and employee experience

We thank all applicants for their response but only those considered for an interview will be contacted.

 Ventum is committed to fostering an inclusive, accessible environment where all employees and customers feel valued, respected and supported. If you are invited to interview and require accommodation (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.