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Apply By: Thursday, May 28, 2026 11:59 pm EDT

Administrative Assistant (Claims Services Branch)

Job ID:

244223

Posting status:

Open

Organization:

Ministry of Health

Division:

Health Programs and Delivery Division, Claims Services Branch

City:

Hamilton

Position(s) language:

English

Job term:

1 Temporary up to 12 months with the possibility of extension

Job code:

08OAD - Office Administration 08

Salary:

$26.92 - $31.31 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Ready to bring your administrative expertise to the public sector?

We are pursuing a highly organized individual to provide administrative support to the Claims Services Branch of the Health Programs and Delivery Division.

Organized and with effective attention to detail, you are proactive and can handle multiple ongoing priorities. You will manage information flow, coordinate office and business administrative activities and plan meetings for a team of 30 including 2 Program Managers. If this sounds like you, then consider this exciting

About the job

As our Administrative Assistant, you'll be responsible for coordinating meetings, managing correspondence, maintaining records, and supporting branch operations. Your attention to detail and organizational skills will help drive the success of our health initiatives. In this role, you will:

• Organize and log incoming and outgoing mail.
• Direct and respond to inquiries from staff.
• Prepare a variety of material including routine correspondence, reports, spreadsheets, minutes and presentations.
• Coordinate travel and meeting arrangements.
• Provide financial administrative support by processing invoices and expense claims.
• Prepare human resources documents and arrange employee WIN accounts.
• Maintain files, documents and manuals, and archive records.
• Participate in projects related to the development and implementation of administrative processes and systems.

What you bring to the team

Mandatory:

• You can type 40 words per minute.

Administrative knowledge:

You have knowledge of:

• Administrative service principles, methods and practices to provide administrative support services.
• Systems and procedures related to the administration and processing of human resources information, purchasing requisitions, invoices and expense claims.
• The operation and basic maintenance of standard office equipment (e.g. fax machines, photocopiers.)

Organizational, problem-solving and analytical skills:

You have:

• Organizational skills to determine work priorities and respond to multiple work demands with conflicting deadlines.
• Attention to detail to review documents for accuracy and completeness.
• Arithmetic skills and attention to detail to check and verify information and to provide administrative financial support.
• The ability to determine the appropriate format for the preparation of a variety of documents.

Computer skills:

You have:

• Familiarity with administrative, financial and human resources information systems.
• Knowledge of the capabilities and skill in the use of computers to utilize desktop software programs such as scheduling, word processing, database management, spreadsheet, presentation, organization chart applications and ministry specialized tracking systems to deliver on work requirements.

Communication and interpersonal skills:

You have

• Written communication skills to prepare standard correspondence.
• The ability to gather appropriate information to respond to internal and external contacts and provide appropriate information.

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

What we offer

The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province.

We offer:

• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• a comprehensive compensation and benefits package
• base salary that aligns to market trends with performance-based pay and scheduled salary progression

Additional information:

Apply by:

Thursday, May 28, 2026 11:59 pm EDT

Position details:

• 1 English Temporary, duration up to 12 months, 119 King St W, Hamilton, West Region, Criminal Record Check

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3.7

Category:

Administrative and Support Services

Posted on:

Wednesday, May 13, 2026

Note:

• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• The information that you provide for the purpose of this competition and the results from this competition may be used to fill other positions. These positions may be of various tenures including short-term assignments. Your information and the results from this competition will be retained for the purpose of filling vacancies in accordance with the applicable collective agreement or policy provisions.
• C-HL-244223/26

How to apply:

• You must apply online.

• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

• Read the job description to make sure you understand this job.

• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together