Job Title: Senior Administrative Services – Temporary Contract

Contract Duration: From start date to January 31, 2026

Working Conditions

• Monday to Friday, 7.5 hours per day (between 7:30 a.m. and 4:00 p.m.), excluding statutory holidays (October 13, November 11, December 25–26, 2025, and January 1, 2026).
• Overtime is not required.

Physical Demands: Primarily office-based, with occasional lifting/carrying.

Work Environment: Hybrid (minimum 2 days onsite, 3 days remote).

Sensory Demands: Concentration required, with regular interruptions.

Mental Demands: Tight deadlines, competing priorities, and occasional challenging interactions (support will be provided).

Language Requirement: English only.

Overview

We are seeking a skilled and detail-oriented Senior Administrative Assistant to provide administrative and operational support on a temporary basis. The role involves a variety of administrative and financial responsibilities in a fast-paced environment and requires someone who can manage multiple priorities with accuracy and professionalism.

Qualifications

Education

• Secondary school diploma, or an equivalent combination of education, training, and relevant work experience.

Experience

• Minimum of 12 months of recent experience in a professional business or office environment.
• Demonstrated experience supporting executives, senior managers, or leadership teams within the last six months.
• Strong proficiency with Microsoft Office Suite.
• Experience with tools such as GCdocs, SAP/IRIS, GBT/Neo travel systems, and familiarity with federal government processes and travel directives (considered an asset).
• Excellent organizational skills, with the ability to plan and prioritize effectively.

Key Responsibilities

• Preparing travel requests and processing expense claims.
• Coordinating and scheduling meetings, events, and logistics.
• Preparing agendas, booking meeting spaces, and arranging equipment and hospitality.
• Attending meetings, recording and distributing minutes, and monitoring follow-up items.
• Managing calendars and assisting with conflict resolution for scheduling.
• Proofreading and formatting documents for accuracy and consistency.
• Processing approvals and verifying documentation for cost coding and compliance.
• Ordering and managing office supplies, tracking purchases, and entering information in SAP.
• Updating logs, maintaining records, and performing data entry in Excel.
• Preparing forms, reports, and administrative documents as required.
• Coordinating conference calls and video meetings using MS Teams.
• Performing other related administrative and financial duties as needed.

Deliverables and Expectations

• Timely and reliable administrative and financial support.
• Accurate and well-organized documentation.
• Professional collaboration with colleagues across the organization.
• Confidentiality in handling sensitive information.
• Courteous and timely client service.

Support Provided

• Laptop, access to necessary systems, and workspace for onsite duties will be provided.
• During remote work, candidates must ensure they have an appropriate home office setup.