Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

Arcadis is seeking a Project Admin to provide comprehensive administrative and operational support to project teams, ensuring smooth execution of project activities and office functions. This role requires a proactive, detail-oriented individual with strong communication and organizational skills, capable of working independently and managing multiple priorities in a dynamic environment.

Role accountabilities:

In this role, you will support project managers and team members by preparing documents, generating reports, entering data, and managing correspondence to ensure smooth project execution. You will be responsible for maintaining project logs, monitoring budgets and milestones, coordinating meetings and appointments, and managing project files, records, and databases. Additionally, you will assist with project and team forecasting by organizing touchpoints, KPI regroup sessions, and billability tracking in collaboration with project managers and project assistants.

You will also serve as the overall GEC manager, interfacing with GEC resources, tracking production and evaluating hours, and generating actionable items. Your responsibilities will include assisting with project setup tasks such as creating opportunities, setting budgets, and identifying personnel needs. Managing incoming and outgoing correspondence, supporting invoicing, and contributing to proposal preparation are key aspects of this role. You will provide administrative support to Technical Directors and Discipline Leads, help with contract and fee letter preparation, and manage email prioritization, filing, and call screening.

Furthermore, you will arrange virtual meetings, maintain project and contact lists, submit expense reports and timesheets, and organize team events and functions. Administering programs and policies, preparing complex written reports and visual aids, and resolving operational issues in HR, Finance, and IT will also be part of your duties. In this role, you will contribute to budgetary planning, support process optimization, ensure compliance with legal and regulatory controls, provide quality review and procedural advice, maintain project libraries, and support quality management activities to promote operational excellence.

Qualifications & Experience:

Technical & Administrative Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Intermediate financial skills (budget tracking, invoice processing)
• Basic supervisory skills (team coordination and delegation)
• Strong written and verbal communication abilities
• Developed problem-solving and critical thinking skills
• Commercial awareness and organizational understanding
• Self-motivated and proactive, with the ability to work under broad direction

Interpersonal & Organizational Skills:

• Effective interpersonal and organizational capabilities
• High level of discretion and confidentiality
• Ability to manage rapidly changing priorities and meet deadlines
• Detail-oriented, dependable, and proactive
• Capable of working with minimal supervision

Education & Experience:

• High school diploma required; post-secondary education in administration, business, or related field preferred
• Up to 4 years of administrative or office experience (internships/co-op experience considered)

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

The salary range for this position is $56,000 - $70,000. The base salary represents Arcadis’ hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.