Secretary PL4
Top Benefits
About the role
Fredericton, NB
Administrative
Experienced
Full-time
$23.48 - $27.26 / hour
Competition Number: #077-25.26
Benefits:
Health Insurance
Dental Insurance
Paid Time Off
Pension plan
Life Insurance
Disability Insurance
Employee Assistance Program
Tuition Aid
Closing Date: October 3rd, 2025 at 4:00 PM
CAREER DEVELOPMENT & EMPLOYMENT SERVICES
Career Development & Employment Services (CDES), a division of Student Affairs & Services, is dedicated to assist students in identifying and implementing career choices and providing opportunities for employers to recruit students. Leveraging strong partnerships with internal, local, provincial, and national community members, CDES provides career and employment advising and graduate/professional school exploration assistance for students and recent alumni.
WHAT WE OFFER
Full-time | (1-year) Term | Fredericton | On-Campus
Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week
Salary Range: $23.48 - $27.26 per hour
YOUR FOCUS
Reporting to the Director, the Secretary PL4 will provide administrative support of a complex and highly confidential nature to ensure the efficient operation of CDES across UNB. This role includes delivering excellent client service, supporting employment program administration, assisting with financial management tasks, performing general office duties, managing web and database systems and other duties assigned.
Provide accurate information to students, faculty, staff, employers, and the public about CDES services and programs via phone, email or in person in a welcoming and professional environment.
Provide administrative and organizational support to the director and staff.
Schedule appointments for career advisors and other staff members.
Assist students and alumni in registering for workshops, job fairs, and other events.
Create, maintain, and disseminate important communications, reports, or other documents.
Maintain organized filing systems for records, forms, and correspondence.
Order and manage office supplies to ensure efficient operations.
Prepare meeting agendas, take minutes, and distribute follow-up communications.
Support the administration of employment programs, including managing workflows and maintaining accurate participant records.
Coordinate the employment and payment of students hired through CDES employment programs.
Support to the coordination of workshops, career fairs, and employer networking events, including logistics and communications as requested.
Prepare and distribute promotional materials for employment programs and events as directed.
Oversee and manage multiple financial accounts within the department.
Handle accounts receivable and payable including processing invoices.
Ensure payments owed to the department are collected on time and accurately recorded.
Create spreadsheets, track expenditures across various accounts, perform general bookkeeping, reconcile accounts, and process purchase orders, PCards, travels claims, etc.
Review CDES accounts during and after employment programs to identify and address discrepancies.
Update and maintain CDES' website, SharePoint, and any other CDES online presence with current information.
Set up and manage online databases, ensuring accurate entry and retrieval of data.
Design and generate reports from databases to support program evaluation and decision-making.
Train colleagues on data input and extraction.
Troubleshoot and resolve basic technical issues related to web and database systems, escalating more complex issues as necessary.
Collaborate with IT support to ensure secure and efficient operation of digital systems.
Support all CDES assessment projects.
WHAT YOU BRING
Diploma in Office Administration or equivalent post-secondary education.
Minimum of two years of experience working in a computerized, fast-paced, office environment.
An understanding of a post-secondary environment's operations, including familiarity with the resources available to students in Student Services.
Proficiency with Databases, Office 365 software and social media.
Experience in customer service-related roles requiring a demonstration of initiative and ownership to resolve problems.
Basic accounting and budgeting skills.
Additional Strengths
Appreciation for and recognition of the value of different opinions, roles, experiences, cultures, and backgrounds.
Knowledge and understanding of the issues affecting persons with disabilities and experience working with persons with disabilities an asset.
Ability to build relationships and work collaboratively in a team, and independently when required.
High level of accountability, excellent judgment, decision-making, and organizational skills.
Ability to maintain confidentiality and discretion.
Strong ability to deliver high-quality results despite frequent interruptions (phone calls, emails, and walk-ins, etc.) typical of a public office environment.
Demonstrated high-quality written and oral interpersonal communications skills, as well as attention to detail.
Empathetic listening skills to assist students and parents/supporters in stressful situations.
Naturally curious, collaborative professional with an interest in trying new ways of doing things, adopting new technologies, pursuing continuous improvement, and lifelong learning.
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A little bit about us
University of New Brunswick
The University of New Brunswick employs more than 3,200 full- and part-time staff, including faculty, support staff and students. UNB values people and we have proudly been named as one of Canada's Top 100 Employers for 2025 and one of Atlantic Canada's Top Employers for 2024.
UNB is situated on the unceded territory of the Wolastoqiyik and Mi'kmaq peoples along the banks of the beautiful and bountiful Wolastoq river, a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research.
Are you interested?
Work With Us
WHY CHOOSE UNB?
UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.
SECRETARIES, ACCOUNTANTS, LIBRARY ASSISTANTS AND CLERKS (SALAC)
This position is part of the UNIFOR, Local 4504 employee group and falls under the SALAC Collective Agreement.
COMMITMENT TO EQUITY, DIVERSITY & INCLUSION
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.
We thank all who apply; however, only those selected for an interview will be contacted.
About University of New Brunswick
The Canadian Institute for Cybersecurity is a comprehensive multidisciplinary training, research and development, and entrepreneurial unit that draws on the expertise of researchers in the social sciences, business, computer science, engineering, law and science.
Secretary PL4
Top Benefits
About the role
Fredericton, NB
Administrative
Experienced
Full-time
$23.48 - $27.26 / hour
Competition Number: #077-25.26
Benefits:
Health Insurance
Dental Insurance
Paid Time Off
Pension plan
Life Insurance
Disability Insurance
Employee Assistance Program
Tuition Aid
Closing Date: October 3rd, 2025 at 4:00 PM
CAREER DEVELOPMENT & EMPLOYMENT SERVICES
Career Development & Employment Services (CDES), a division of Student Affairs & Services, is dedicated to assist students in identifying and implementing career choices and providing opportunities for employers to recruit students. Leveraging strong partnerships with internal, local, provincial, and national community members, CDES provides career and employment advising and graduate/professional school exploration assistance for students and recent alumni.
WHAT WE OFFER
Full-time | (1-year) Term | Fredericton | On-Campus
Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week
Salary Range: $23.48 - $27.26 per hour
YOUR FOCUS
Reporting to the Director, the Secretary PL4 will provide administrative support of a complex and highly confidential nature to ensure the efficient operation of CDES across UNB. This role includes delivering excellent client service, supporting employment program administration, assisting with financial management tasks, performing general office duties, managing web and database systems and other duties assigned.
Provide accurate information to students, faculty, staff, employers, and the public about CDES services and programs via phone, email or in person in a welcoming and professional environment.
Provide administrative and organizational support to the director and staff.
Schedule appointments for career advisors and other staff members.
Assist students and alumni in registering for workshops, job fairs, and other events.
Create, maintain, and disseminate important communications, reports, or other documents.
Maintain organized filing systems for records, forms, and correspondence.
Order and manage office supplies to ensure efficient operations.
Prepare meeting agendas, take minutes, and distribute follow-up communications.
Support the administration of employment programs, including managing workflows and maintaining accurate participant records.
Coordinate the employment and payment of students hired through CDES employment programs.
Support to the coordination of workshops, career fairs, and employer networking events, including logistics and communications as requested.
Prepare and distribute promotional materials for employment programs and events as directed.
Oversee and manage multiple financial accounts within the department.
Handle accounts receivable and payable including processing invoices.
Ensure payments owed to the department are collected on time and accurately recorded.
Create spreadsheets, track expenditures across various accounts, perform general bookkeeping, reconcile accounts, and process purchase orders, PCards, travels claims, etc.
Review CDES accounts during and after employment programs to identify and address discrepancies.
Update and maintain CDES' website, SharePoint, and any other CDES online presence with current information.
Set up and manage online databases, ensuring accurate entry and retrieval of data.
Design and generate reports from databases to support program evaluation and decision-making.
Train colleagues on data input and extraction.
Troubleshoot and resolve basic technical issues related to web and database systems, escalating more complex issues as necessary.
Collaborate with IT support to ensure secure and efficient operation of digital systems.
Support all CDES assessment projects.
WHAT YOU BRING
Diploma in Office Administration or equivalent post-secondary education.
Minimum of two years of experience working in a computerized, fast-paced, office environment.
An understanding of a post-secondary environment's operations, including familiarity with the resources available to students in Student Services.
Proficiency with Databases, Office 365 software and social media.
Experience in customer service-related roles requiring a demonstration of initiative and ownership to resolve problems.
Basic accounting and budgeting skills.
Additional Strengths
Appreciation for and recognition of the value of different opinions, roles, experiences, cultures, and backgrounds.
Knowledge and understanding of the issues affecting persons with disabilities and experience working with persons with disabilities an asset.
Ability to build relationships and work collaboratively in a team, and independently when required.
High level of accountability, excellent judgment, decision-making, and organizational skills.
Ability to maintain confidentiality and discretion.
Strong ability to deliver high-quality results despite frequent interruptions (phone calls, emails, and walk-ins, etc.) typical of a public office environment.
Demonstrated high-quality written and oral interpersonal communications skills, as well as attention to detail.
Empathetic listening skills to assist students and parents/supporters in stressful situations.
Naturally curious, collaborative professional with an interest in trying new ways of doing things, adopting new technologies, pursuing continuous improvement, and lifelong learning.
Share
Look for yourself
Photo Gallery
A little bit about us
University of New Brunswick
The University of New Brunswick employs more than 3,200 full- and part-time staff, including faculty, support staff and students. UNB values people and we have proudly been named as one of Canada's Top 100 Employers for 2025 and one of Atlantic Canada's Top Employers for 2024.
UNB is situated on the unceded territory of the Wolastoqiyik and Mi'kmaq peoples along the banks of the beautiful and bountiful Wolastoq river, a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research.
Are you interested?
Work With Us
WHY CHOOSE UNB?
UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.
SECRETARIES, ACCOUNTANTS, LIBRARY ASSISTANTS AND CLERKS (SALAC)
This position is part of the UNIFOR, Local 4504 employee group and falls under the SALAC Collective Agreement.
COMMITMENT TO EQUITY, DIVERSITY & INCLUSION
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.
We thank all who apply; however, only those selected for an interview will be contacted.
About University of New Brunswick
The Canadian Institute for Cybersecurity is a comprehensive multidisciplinary training, research and development, and entrepreneurial unit that draws on the expertise of researchers in the social sciences, business, computer science, engineering, law and science.