SSE-Research Office in the Schulich School of Engineering is currently seeking a Full-time Limited Term Research Administrative Coordinator for approximately 24 months.

This position will report to the Manager, Research and Inclusion, and is located at the University's main campus. The Research Administrative Coordinator is responsible for providing administrative coordination to academics and staff on diverse research funding opportunities; administering the delivery of programs services and events, and providing data management support for the Research and Innovation team.

Work hours are Monday to Friday, 8:30 am to 4:30 pm, for 35 hours/week. Some evening and weekend hours may be required during peak periods. In alignment with the operational needs of the Dean's Office, this position is an in-person, on campus role with no remote work days.

Summary of Key Responsibilities (job functions include but are not limited to):

• Provide research administration coordination to Associate Dean Research, researchers, departments and staff with respect to diverse funding opportunities, faculty and funding agency requirements and policies, and application processes.
• Coordinate administration of funding cycles, special initiatives, and operational procedures to ensure effective and efficient delivery of operations and services.
• Implement changes to existing processes and procedures for continuous improvement.
• Work closely with the Research and Innovation team, researchers, departments, Research Services Office, Research Accounting, SSE faculty committees, and other relevant partners across the campus for research administrative coordination.
• Responsible for keeping records of research statistics, and extracting data from diverse sources under the guidance of the Research and Innovation Team.
• Ensures effective, timely and respectful communication in interaction with researchers, and internal stakeholders by exercising a high level of flexibility and integrity.
• Proper time management is essential as there will be multiple concurrent deadlines, and tasks to be completed in an environment of heavy workload and continuous change.
• Relays accurate and timely information to the Associate Dean (Research) and Research and Innovation Team.

Qualifications / Requirements:

• Undergraduate degree in Business, Science, Engineering or a related field.
• 2-3 years experience in coordinating and administrating operations and projects is required; or an equivalent combination of education and experience may be considered if relevant.
• Proven organizational skills with an ability to set priorities and complete multiple tasks within specified timelines to meet deadlines, as demonstrated by 2 years experience.
• Strong analytical skills with 2 years experience with data extraction and compilation, and ability to solve problems related to data management. Experience with PowerBI is an asset.
• Knowledge and understanding of University plans and policies, as well as structure, governance and decision-making processes is an asset.
• Knowledge of the research funding landscape is required. Familiarity with Research Management Systems is an asset.
• Excellent oral and written communication skills are required.
• Demonstrated ability to take initiative and work independently and also in a team environment with multiple partners.
• Strong judgment and attention to detail are required.
• Excellent computer skills in Microsoft Office are required; skills in Adobe, SharePoint, and PeopleSoft are required.
• Experience with financial and budget administration tasks is an asset.
• Open to learning and willingness to tackle new challenges and assignments.

Application Deadline: September 23, 2025

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 1.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments (equity@ucalgary.ca) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.