About SickKids

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

Position Description

As the Administrative Assistant, you will provide administrative support to the division and the department including performing office management, financial and accounting related duties. You will act as a resource and a communication link for information within the department.

Here's What You'll Get to Do

• Maintain and communicate appropriate policies to ensure compliance with policies and procedures
• Develop and coordinate systems, i.e. billing, supplies inventory and ordering, communication systems
• Requisition office supplies, equipment and furniture, ensuring supplies are accessible to departmental personnel
• Ensure office equipment and furniture are operational and coordinate preventative and restorative maintenance/repair schedules
• Oversee and coordinate the daily activities of secretarial staff/scheduling coordinator as require
• Liaise with appropriate personnel to follow-up on financial matters
• Be responsible for financial tasks such as billing and payroll
• Prepare and distribute agendas and minutes for meetings, perform follow-up and/or implementation of items resulting from minutes
• Arrange meeting rooms, meals, and audio visual and equipment services for meetings/events
• Schedule and confirm appointments for the Director, using judgment to reschedule or book appointments according to changing priorities
• Handle incoming inquiries, prepare reports and presentation material including slides, word processing and spreadsheets
• Coordinate and oversee projects from draft to implementation/completion
• Support Human Resource functions as it relates to recruitment, performance and attendance management, and terminations

Here's What You'll Need

• Post secondary degree/diploma in business or office administration
• Minimum of 5 years of senior administrative experience, preferably in the health care industry
• Expert knowledge and proficiency in all Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• Experience using Adobe Professional and Endnote
• Experience with updating websites and database development
• Exceptional interpersonal, oral and written communication skills
• Proven ability to prioritize work in an efficient and organized manner
• Highly developed analytical, evaluative and problem solving skills
• Demonstrated high level of judgment, tact and diplomacy in interacting with a wide variety of internal and external partners
• Ability to work well independently, as well as, in a team environment
• Ability to work in a fast paced, work environment with many interruptions and multiple priorities
• Demonstrated commitment and actions in advancing equity, diversity, and inclusion objectives

Here**'s What You'**ll Love

• A focus on employee wellness with our new Staff Health and Well-being Strategy. Self-care helps us support others.
• A hospital that welcomes and focuses on Equity, Diversity, and Inclusion.
• The opportunity to make an impact. Regardless of your role or professional interest, you will be making a difference at SickKids and contributing to our vision of Healthier Children. A Better World.
• For more on why you'll love working at SickKids, visit our careers site.

Employment Type:

• Temporary full-time, 2-month contract
• 35 hours per week
• Hybrid work arrangement

Our Commitment to Diversity

SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve. Learn more about workplace inclusion.

Accessibility & Accommodation

If you require accommodation during the application process, please reach out to our aSKHR team. SickKids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired. If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview. Information received related to access, inclusion or accommodation will be addressed confidentially.

How To Apply

Technical difficulties? Email ask.hr@sickkids.ca with a short description of the issues you are experiencing. We will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.

Tip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.