Victor Energy Ltd. is a leading powerline contractor with over 20 years of experience building Alberta’s electrical infrastructure. It is owned by Java Holdings Ltd., which owns a portfolio of companies in North America and Europe. Java Holdings is engaged in acquisitions and provides high-level execution support for large utility, oil and gas, and power generation projects, specializing in EPCM (Engineering, Procurement, Construction & Management). As part of the Java Group, Victor Energy’s staff have over 50 years of experience building some of Canada’s largest electrical infrastructure projects.

We’re seeking a motivated and detail-oriented Proposal Coordinator to support our growing team.  As Proposal Coordinator, you will own the proposal process from start to finish, leading cross-functional teams to deliver persuasive, high-quality responses to RFPs, RFIs, and RFQs. You’ll collaborate with subject matter experts, business development, and leadership to ensure proposals are compliant, compelling, and aligned with strategic goals. This role is ideal for someone who thrives in a fast-paced, deadline-driven environment and has exceptional attention to detail.

Requirements

Key Responsibilities

• Review proposal documents to plan timing and approach for proposal delivery.
• Develop and maintain comprehensive deliverables lists for each proposal, including required documents, forms, schedules, and supporting materials.
• Serve as the main liaison between the company and clients throughout the proposal process, ensuring clear, timely, and professional communication.
• Conduct necessary research, liaise with key stakeholders, and review external sources as required to support drafting content.
• Gather draft content from project team members and revise it to create coherent and grammatically correct documents consistent with company branding and presentation standards.
• Schedule and facilitate regular check-ins with contributors to review outstanding items and address issues.
• Edit and format proposal documents for clarity, consistency, and compliance with company standards and client requirements.
• Maintain and update proposal content libraries, including resumes, project profiles, and templates.
• Respond to post-submission requests for information, participate in client meetings and negotiations, and ensure a smooth transition of leadership to the project lead appointed for the execution phase.
• Archive final proposals and supporting documentation for future reference and continuous improvement.

Qualifications

Required

• Degree or Certificate in Communications, English, Project Management, Business, or equivalent education and experience
• 2+ years’ experience in proposal coordination or technical writing
• Proficiency in Office 365 (Word, Excel, PowerPoint, Visio)
• Strong planning, critical thinking, time management, and documentation skills
• Consistent eye for detail and organizational skills in a dynamic, multi-tasking environment
• Excellent interpersonal, oral, and written communication and presentation skills

Preferred

• A natural curiosity and a drive to learn
• Experience in the utility or construction sector
• Digital design including creating and or editing graphics for images, posters, brochures, etc.
• Experience writing high-quality response documents to satisfy client goals
• Willingness to work occasional extended hours to meet deadlines
• Positive attitude, team player, change agent, with a willingness to learn new approaches

Benefits

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• Group RRSP
• Group Life - AD&D - Critical Illness Insurance
• Training & Development
• Employee Assistance Program - Counseling