Cultivate your Career

Working at the City of St. Albert means joining a dedicated team that aims to deliver outstanding service to our vibrant community. We pride ourselves on employing a diverse group of employees who each bring unique skills and contribute to delivering exceptional services to our residents. We value collaboration, accountability, respect, and enjoyment in our work each day.

The Opportunity

The City of St. Albert is recruiting an individual to join our Financial and Strategic Services department as a Contract Management Specialist.

Reporting to the Manager, Purchasing Services, this position will be responsible for coordinating and administering the contract management process for the operating & capital project contracts, including negotiating and reviewing terms and conditions of standard contract templates.

Responsibilities

• Overseeing contract administration for operating and capital projects, including goods, services, consulting, design, and construction, with responsibilities in contract lifecycle management, ensuring compliance with procurement laws, advising on best practices, and collaborating with departments.
• Initiating, negotiating, implementing, and managing contracts to maintain best value and mitigate risk, while overseeing the maintenance and implementation of approved template changes.
• Providing daily guidance to client departments and peers, ensuring compliance with corporate policies, finding best practice solutions, and conducting initial contract administration training for new staff.
• Managing the vendor performance module, setting up vendors, advising project managers on key dates, reviewing appraisals, handling reports, resolving performance issues, and maintaining positive relationships with vendors by communicating appraisal results and addressing disputes.
• Administering contracts for City projects and managing procurement of goods/services as delegated, including confirming requirements, developing RFPs, managing solicitation, evaluating responses, and overseeing contract administration through project closeout.
• Continuously monitoring, evolving, and iterating the contract management and vendor performance system.

Qualifications

• A 2-year post-secondary diploma focusing on supply chain management or public procurement, along with seven (7) years of professional-level purchasing experience, or a bachelor's degree with 5 years of experience. Public sector experience is preferred.
• A Supply Chain Management Professional (SCMP) Designation or equivalent is an asset.
• Knowledge of public sector purchasing practices and contract administration, including familiarity with CETA, CFTA, NWPTA, Competitive Bid Law, and City policies.
• Ability to build collaborative relationships with vendors and internal teams.
• A combination of analytical skills, negotiation abilities, customer service expertise, political sensitivity, and conflict resolution capabilities.

Hours of Work

• We offer a compressed bi-weekly work schedule of 72 hours, Monday - Friday, 8:00 – 5:00, with a biweekly regular day off (RDO).
• Benefit from flexible work hours by adjusting your start and end times by 30 or 60 minutes around our core hours of 8 a.m. to 5 p.m.

Compensation

• The salary ranges from $83,549 - $102,830 per annum, including a comprehensive benefits package with a Flexible Spending Account and Pension Plan.

• Learn more about our benefits here: Employee Benefits Booklet.

• Candidates not meeting the full qualifications may be considered for a development opportunity at a lower classification and salary.

Why You Should Work With Us

• Eligible to apply for a Hybrid Remote Work arrangement, with a minimum of 51% of work time spent onsite and the remainder worked remotely. Employees are eligible to participate in this program after 3 months of employment, subject to satisfactory performance.
• You will receive a Flexible Spending Account limit at the beginning of each calendar year (permanent full time $350 and permanent part time $175).
• Employees can purchase an annual Recreation Access Pass for $87 + tax, granting unlimited access to Servus Credit Union Place (excluding PLAYcare and registered programs), Fountain Park Recreation Centre, and Grosvenor Outdoor Pool.

Application Information

• If you are interested in this opportunity, please submit a cover letter and resume via our City of St. Albert employment opportunities site stalbert.ca/employment.
• This competition may be used to fill future vacancies, at the same or lower classification level.

Closing Statement

We thank all applicants for their interest and effort in applying. Only candidates selected for interviews will be contacted.

The City of St. Albert is committed to creating and fostering a diverse workforce where all are welcome and we find a common purpose and strength in our differences. All qualified candidates are encouraged to apply, including those from members of groups that are historically or continue to be underrepresented.

We respectfully acknowledge that we are on Treaty 6 territory, traditional lands of First Nations and Métis peoples. As treaty People, Indigenous and non-Indigenous, we share the responsibility for stewardship of this beautiful land.