People & Culture Coordinator

Location: 505 Miller Ave., Markham, ON

Position Type: Permanent Full-Time

Reporting To: Vice President, People & Culture

Start Date: Immediately

Hours: Monday to Friday, 8:00am – 5:00pm

Compensation: $50,000 - $55,000 per year

About Miller Waste Systems:
Miller Waste Systems Inc. has been in operation since 1961. As a proudly Canadian, privately owned and operated Waste Company, Miller Waste is a leader in waste management and diversion, providing governments and industries with a wide range of services in the province of Ontario, Nova Scotia, New Brunswick, and Manitoba, and currently operates out of more than 30 locations.

Our people are our number one asset and together we are working towards achieving our vision to be the most trusted, most operationally excellent integrated waste provider in North America.

Join us and become a part of the Miller Waste team and be a part of something great, where you can make a difference.

Summary:
The People & Culture Coordinator provides timely, accurate, and confidential administrative and operational support to the People & Culture (P&C) team and employees across the organization. This role supports the day-to-day administration of P&C programs, policies, and processes, and works closely with the VP, P&C and P&C Business Partners to ensure effective execution of P&C initiatives.

Responsibilities:
As a People & Culture Coordinator, your duties will include but are not limited to:

• Provide administrative and coordination support to the Vice President, P&C and P&C team leaders across a range of HR activities and projects.
• Support P&C Business Partners in the delivery of HR programs, employee communications, and employee-related processes.
• Respond to employee and management inquiries related to P&C programs, processes, and documentation.
• Process employee reimbursements, allowances, invoices, and expenses in a timely and accurate manner.
• Prepare and distribute organizational announcements, memos, and employee communications.
• Prepare employment-related documentation, maintain employee files, and ensure accurate and up-to-date record keeping.
• Support HRIS (Ceridian Dayforce) administration, including employee data updates, transactions, and data integrity.
• Provide administrative support related to bargaining unit matters, as required.
• Liaise with government agencies and third-party providers, responding to requests and providing required documentation as needed.
• Assist in the development, maintenance, and administration of P&C SOPs, forms, templates, and policies.
• Assist with P&C projects, activity tracking, reporting, and KPI dashboard updates.
• Perform other P&C-related duties and special projects as assigned.

Competencies & Qualifications:

• Undergraduate degree in Human Resources, Business Administration, or a related field.
• Working toward or interest in obtaining the CHRP designation is considered an asset.
• 1 - 3 years of experience in a Human Resources coordinator or administrative role.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Detail-oriented with strong analytical, problem-solving, and follow-through skills.
• Demonstrated initiative, accountability, and ability to work both independently and collaboratively.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with HRIS systems, preferably Ceridian Dayforce.
• Demonstrated ability to maintain confidentiality and handle sensitive employee information with discretion.
• Valid driver’s licence and ability to travel to company locations, as required.
• A collaborative mindset with a proactive and service-oriented approach.

Posting closing date: This posting will remain active until it has been filled.

This posting is for an existing vacancy. Artificial intelligence is not used in the screening, assessment, or selection of applicants for this position.

We realize that you may not feel you have every qualification listed and that working to secure a career can be stressful. If you feel that you meet most of the company’s needs and that your passion for your work adds value to a growing company, we would still love to hear from you.

Miller Waste Systems is committed to equity, diversity and inclusivity in the workplace, we welcome applications from women, racially visible individuals, people with disabilities, indigenous peoples, and LGBTQ2S+ persons.

We are committed to providing people with disabilities with equal opportunities and standards of goods and services and are fully compliant with applicable provincial Disabilities Acts.

Miller Waste Systems strives to be an employer of choice. As a proudly Canadian, privately owned and operated Waste Company we have over 65 years’ experience of providing quality service to all our customers. We have been successful in achieving this goal by providing a family and employee centric environment at all our locations. We provide industry leading work environment and compensation, benefits, and pension programs.