About the role
Office & Operations Coordinator
Threecodes | Full-Time, On-Site | 2474 Lancaster Rd, Ottawa, ON
About the Role
We're looking for an organized, proactive Office & Operations Coordinator to be the operational hub of our electrical contracting team. You'll own the flow of information between our sales, field, and inspection processes — keeping every job accurate, every record in order, and every person, from the front door to the job site, well taken care of. If you love bringing order to a fast-moving business and being the person everyone can count on, we'd love to meet you.
What You'll Do
- Coordinate Electrical Safety Authority (ESA) inspection administration, keeping submissions, tracking, and documentation accurate and on schedule.
- Set up new jobs and work orders in NetSuite, and keep our Drive filing system accurate and current as projects move forward.
- Monitor incoming Purchase Order correspondence and make sure sales, revisions, and work orders are reflected correctly across our systems.
- Support our field crews with what they need to keep projects moving, including printing drawings on request.
- Be the welcoming first point of contact for visitors, calls, and general office needs.
What You Bring
- A self-starter who takes ownership, follows through, and doesn't need to be chased for updates.
- Calm and organized under pressure, with a sharp eye for detail and pride in getting things right the first time.
- A clear, friendly communicator who's just as comfortable on the phone or at the front desk as behind a screen.
Experience & Skills
- Experience working in a construction, electrical, or trades office is strongly preferred — you understand how job sites, work orders, and field crews operate.
- Prior administrative, coordination, or reception experience.
- Proficiency with Microsoft Office and/or Google Workspace (Docs, Sheets, Drive); comfort learning new software quickly.
- Experience with NetSuite or similar business/ERP software is an asset, but not required — we'll train the right person.
- Strong written communication skills for accurate documentation and correspondence.
Education
- High school diploma required.
- Post-secondary education in office/business administration or a related field is an asset, but relevant experience will also be considered.
Why Join Us
- A hands-on role where your organization and follow-through directly keep the business running smoothly.
- Variety — no two days look the same, from inspections to job setup to greeting the team.
- A supportive, close-knit team where your contribution is visible and valued.
- Room to grow as you build deep knowledge of the business.
How to Apply
Send your resume to support@threecodes.ca — we'd love to hear from you.
Not the right fit? Search for Office Operation Coordinator jobs in Ottawa, Ontario, Canada
About Three Codes
Founded and operated by electricians, Three Codes consistently delivers on our promise to provide the best residential electrical services in the Ottawa area. With over 14 years as licensed electrical contractors, we believe success results from pairing traditional service values with cutting edge technology solutions. Our architectural design certified experts invest the time to clearly understand individual requirements, design aesthetics, and energy goals, resulting in customer satisfaction.
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About the role
Office & Operations Coordinator
Threecodes | Full-Time, On-Site | 2474 Lancaster Rd, Ottawa, ON
About the Role
We're looking for an organized, proactive Office & Operations Coordinator to be the operational hub of our electrical contracting team. You'll own the flow of information between our sales, field, and inspection processes — keeping every job accurate, every record in order, and every person, from the front door to the job site, well taken care of. If you love bringing order to a fast-moving business and being the person everyone can count on, we'd love to meet you.
What You'll Do
- Coordinate Electrical Safety Authority (ESA) inspection administration, keeping submissions, tracking, and documentation accurate and on schedule.
- Set up new jobs and work orders in NetSuite, and keep our Drive filing system accurate and current as projects move forward.
- Monitor incoming Purchase Order correspondence and make sure sales, revisions, and work orders are reflected correctly across our systems.
- Support our field crews with what they need to keep projects moving, including printing drawings on request.
- Be the welcoming first point of contact for visitors, calls, and general office needs.
What You Bring
- A self-starter who takes ownership, follows through, and doesn't need to be chased for updates.
- Calm and organized under pressure, with a sharp eye for detail and pride in getting things right the first time.
- A clear, friendly communicator who's just as comfortable on the phone or at the front desk as behind a screen.
Experience & Skills
- Experience working in a construction, electrical, or trades office is strongly preferred — you understand how job sites, work orders, and field crews operate.
- Prior administrative, coordination, or reception experience.
- Proficiency with Microsoft Office and/or Google Workspace (Docs, Sheets, Drive); comfort learning new software quickly.
- Experience with NetSuite or similar business/ERP software is an asset, but not required — we'll train the right person.
- Strong written communication skills for accurate documentation and correspondence.
Education
- High school diploma required.
- Post-secondary education in office/business administration or a related field is an asset, but relevant experience will also be considered.
Why Join Us
- A hands-on role where your organization and follow-through directly keep the business running smoothly.
- Variety — no two days look the same, from inspections to job setup to greeting the team.
- A supportive, close-knit team where your contribution is visible and valued.
- Room to grow as you build deep knowledge of the business.
How to Apply
Send your resume to support@threecodes.ca — we'd love to hear from you.
Not the right fit? Search for Office Operation Coordinator jobs in Ottawa, Ontario, Canada
About Three Codes
Founded and operated by electricians, Three Codes consistently delivers on our promise to provide the best residential electrical services in the Ottawa area. With over 14 years as licensed electrical contractors, we believe success results from pairing traditional service values with cutting edge technology solutions. Our architectural design certified experts invest the time to clearly understand individual requirements, design aesthetics, and energy goals, resulting in customer satisfaction.