RESEARCH GRANTS AND ETHICS COORDINATOR

OFFICE OF RESEARCH SERVICES

Competition No. 25.08.221

CATEGORY

SALARY

CLOSING DATE

Full-Time Continuing

MSU Band D (Steps 1-8): $27.671 - $40.242 per hour. $50,361 - $73,240 per annum (Based on 35 hours per week).

August 20, 2025

About Us

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton’s diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to more than 19,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

Opportunity

MacEwan University is seeking a Research Grants and Ethics Coordinator for a Full-Time Continuing opportunity with our Office of Research Services. Reporting to the Director, Office of Research Services, you will monitor external grant submission processes, ensure documentation is managed and recorded, and maintain records of applications and outcomes. The Research Grants and Ethics Coordinator will also maintain research ethics board communications, monitor the ethics submission portal, oversee review of ethics applications, and maintain website resources on research ethics.

Key responsibilities include:

• Maintaining the research opportunities database (removing expired opportunities, adding new information, providing content for the ORS newsletter);
• Monitoring award announcements for various funding agencies and ensuring institutional data is correct within third-party agency sites;
• Maintaining the researcher database to ensure efficient identification of specialties/expertise of researchers in connection to new grant calls
• Maintaining the active list of external grant sponsors in the PeopleSoft system;
• Responding to daily communications through the research ethics inbox and escalates requests as needed;
• Monitoring research ethics activity, such as receiving and processing registrations for system access, reviewing submissions for completeness and compliance with REB requirements, and triaging applications to the appropriate review route;
• Supporting committee and meeting management by assisting in member recruitment & appointment, drafting agendas, compiling meeting packages, ensuring quorum, attending REB meetings, and following up on action items in a timely manner, as appropriate; and
• Overseeing ethics applications by assigning reviewers; ensuring reviewers have provided their feedback by the review date & send reminders; receive, compile, and assess reviewer feedback; provide feedback to researcher and/or request additional changes; review revisions of applications as required; issue approval letters.

SKILLS

You will have:

• Strong critical thinking ;
• Strong interpersonal and negotiation skills;
• Strong attention to detail skills;
• Excellent verbal and written communication skills;
• The ability to apply initiative and work with limited supervision to produce results;
• Resourcefulness in accessing and interpreting grant and ethics guidelines
• The ability to understand and apply policies and procedures;
• Effective time management skills, ability to set priorities and work comfortably in a deadline-driven environment;
• Strong organizational and multi-tasking skills; and
• Excellent client service skills.

QUALIFICATIONS

• A minimum of an undergraduate degree (in a research-based discipline).
• Experience in a university research environment, conducting research in a social sciences or natural sciences field as part of course work or advance research studies, would be preferred.
• Minimum of three years of related experience, preferably in a post-secondary environment with an understanding of the university research environment. An understanding of major research funding programs in Alberta and Canada. An understanding of human research ethics, and completion of the TCPS-2 tutorial is an asset.
• Technical skills: Excel (intermediate) Word (intermediate), PeopleSoft (intermediate)
• An equivalent combination of education and experience may be considered.

BENEFITS

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

• Competitive base pay
• Generous vacation time
• Secure pension plan
• Flexible benefits package
• Continuous learning culture
• Opportunities for career growth