Classrooms Program Administrative Coordinator
About the role
Tim Hortons Foundation Camps help youth from underserved communities achieve their full potential through multi-year, overnight camp experiences. Whether at camp or back home in their communities between visits—our youth work to build social, emotional, leadership and innovation skills and behaviours like volunteerism and motivation to learn so they become civically and academically engaged, and successfully transition to adulthood.
At Tims Camps, we are catalysts for good - helping our youth participants and teammates be the best they can be, developing personal and career growth. We empower young people with skills to open doors to their future. That is our North Star and, together, we help shape leaders that build stronger communities.
Job Summary
The Classrooms Program Administrative Coordinator plays a critical role in ensuring seamless coordination and administrative support for the Tim's Classrooms program. This role is responsible for managing new school outreach, coordination of meetings, supporting internal systems, maintaining accurate records, and providing responsive support to the classrooms program team. This role requires adaptability, strong communication skills, and a passion for working in a mission-driven environment.
Work Location
This role will be based out of our Home Office location in St. George, Ontario. This role offers a hybrid work arrangement and will be required to be in office a minimum of 3 days per week. This position is being posted to provide short-term additional support within the department.
Employment type
This is a short-term contract opportunity with an anticipated start date of April 2026 to July 2026. The annualized salary for this role will be between $45,000 - $50,000, less applicable legislated deductions.
KEY RESPONSIBILITIES
Community/Classrooms Program
- Support outreach to new school partners in specific regions.
- Coordinate meetings and follow-ups between Tims Camps staff and school leadership.
- Serve as a primary contact for registration-related inquiries from families, schools, and community partners.
- Monitor registration numbers, troubleshoot issues, and support school partners through the registration process.
- Maintain accurate participant records and data integrity across platforms.
- Generate regional rosters and registration reports as required.
- Track required documentation and follow up on incomplete submissions.
Systems & Process Improvement
- Contribute to the development and refinement of registration and administrative processes to increase efficiency and scalability.
- Maintain and improve user guides, templates, and SOPs.
- Support the implementation of new tools or platforms (e.g., CRM, LMS engagement software, communication systems, etc.)
QUALIFICATIONS
- 3+ years of experience in administration, program coordination, registration, or similar roles
- Experience working in nonprofit, education, or youth development environments is an asset
- Proficient with database systems (e.g., Salesforce or similar platform)
- Highly organized with excellent attention to detail and time management skills
- Strong written and verbal communication skills in English (French is an asset)
- Strong digital and technology skills using Microsoft Office and virtual meeting tools
- Ability to work independently and collaboratively across remote teams in a fast-paced, dynamic environment.
- Commitment to equity, inclusion, and supporting the development of young people
Application Instructions
This role will remain open until it is filled. Candidates who submit their application by March 27, 2026, at 3:00 p.m. EST will be given priority. Our hiring process does not use AI at any stage to screen, assess, or select candidates.
We're****Great Place to Work® Certified.
Tim Hortons® Foundation Camps is proud to be Great Place to Work® certified for the fifth year in a row.
Commitment to Equity, Diversity & Inclusion
Tim Hortons® Foundation Camps is committed to a fair and inclusive work environment and seeks talent with a diversity of life experiences and perspectives. We are an equal opportunity employer that hires talent regardless of age, race, creed, color, religion, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, status as a protected veteran or any other legally protected grounds and will not discriminate on these bases.
If you have special accessibility requirements that need to be considered during the recruitment process, please let us know by emailing us at hr@timscamps.com and a member of our HR team will get back to you. Information received relating to the accommodation needs of applicants will be addressed confidentially.
About Tim Horton's Foundation Camps
We’re equipping young people with the skills they need to reach their potential. That is our north star.
Young people are problem solvers—all they need is opportunity. And at Tims Camps, we help them develop the resilience, strength, and social and emotional skills they need to achieve throughout their lives. A leading non-profit, our multi-year leadership programming expands the horizon of what is possible for youth aged 12 to 16.
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Classrooms Program Administrative Coordinator
About the role
Tim Hortons Foundation Camps help youth from underserved communities achieve their full potential through multi-year, overnight camp experiences. Whether at camp or back home in their communities between visits—our youth work to build social, emotional, leadership and innovation skills and behaviours like volunteerism and motivation to learn so they become civically and academically engaged, and successfully transition to adulthood.
At Tims Camps, we are catalysts for good - helping our youth participants and teammates be the best they can be, developing personal and career growth. We empower young people with skills to open doors to their future. That is our North Star and, together, we help shape leaders that build stronger communities.
Job Summary
The Classrooms Program Administrative Coordinator plays a critical role in ensuring seamless coordination and administrative support for the Tim's Classrooms program. This role is responsible for managing new school outreach, coordination of meetings, supporting internal systems, maintaining accurate records, and providing responsive support to the classrooms program team. This role requires adaptability, strong communication skills, and a passion for working in a mission-driven environment.
Work Location
This role will be based out of our Home Office location in St. George, Ontario. This role offers a hybrid work arrangement and will be required to be in office a minimum of 3 days per week. This position is being posted to provide short-term additional support within the department.
Employment type
This is a short-term contract opportunity with an anticipated start date of April 2026 to July 2026. The annualized salary for this role will be between $45,000 - $50,000, less applicable legislated deductions.
KEY RESPONSIBILITIES
Community/Classrooms Program
- Support outreach to new school partners in specific regions.
- Coordinate meetings and follow-ups between Tims Camps staff and school leadership.
- Serve as a primary contact for registration-related inquiries from families, schools, and community partners.
- Monitor registration numbers, troubleshoot issues, and support school partners through the registration process.
- Maintain accurate participant records and data integrity across platforms.
- Generate regional rosters and registration reports as required.
- Track required documentation and follow up on incomplete submissions.
Systems & Process Improvement
- Contribute to the development and refinement of registration and administrative processes to increase efficiency and scalability.
- Maintain and improve user guides, templates, and SOPs.
- Support the implementation of new tools or platforms (e.g., CRM, LMS engagement software, communication systems, etc.)
QUALIFICATIONS
- 3+ years of experience in administration, program coordination, registration, or similar roles
- Experience working in nonprofit, education, or youth development environments is an asset
- Proficient with database systems (e.g., Salesforce or similar platform)
- Highly organized with excellent attention to detail and time management skills
- Strong written and verbal communication skills in English (French is an asset)
- Strong digital and technology skills using Microsoft Office and virtual meeting tools
- Ability to work independently and collaboratively across remote teams in a fast-paced, dynamic environment.
- Commitment to equity, inclusion, and supporting the development of young people
Application Instructions
This role will remain open until it is filled. Candidates who submit their application by March 27, 2026, at 3:00 p.m. EST will be given priority. Our hiring process does not use AI at any stage to screen, assess, or select candidates.
We're****Great Place to Work® Certified.
Tim Hortons® Foundation Camps is proud to be Great Place to Work® certified for the fifth year in a row.
Commitment to Equity, Diversity & Inclusion
Tim Hortons® Foundation Camps is committed to a fair and inclusive work environment and seeks talent with a diversity of life experiences and perspectives. We are an equal opportunity employer that hires talent regardless of age, race, creed, color, religion, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, status as a protected veteran or any other legally protected grounds and will not discriminate on these bases.
If you have special accessibility requirements that need to be considered during the recruitment process, please let us know by emailing us at hr@timscamps.com and a member of our HR team will get back to you. Information received relating to the accommodation needs of applicants will be addressed confidentially.
About Tim Horton's Foundation Camps
We’re equipping young people with the skills they need to reach their potential. That is our north star.
Young people are problem solvers—all they need is opportunity. And at Tims Camps, we help them develop the resilience, strength, and social and emotional skills they need to achieve throughout their lives. A leading non-profit, our multi-year leadership programming expands the horizon of what is possible for youth aged 12 to 16.