About the role
Sales & Marketing Assistant
Sales & Marketing Assistant
Reports to: Acting Vice President, Marketing & Communications
The Sales & Marketing Assistant plays a key supporting role in the Marketing & Communications department, contributing to the smooth and efficient operation of all administrative, sales, and marketing activities. This position is ideal for an organized, creative, and detail-oriented professional who thrives in a fast-paced environment and enjoys working collaboratively on a variety of projects that drive brand growth and business development. The scope of responsibilities will grow over time depending on departmental needs and candidate capabilities.
Key Responsibilities
- Departmental Administration:
Establish and maintain efficient electronic filing systems, manage departmental calendars, and support documentation and process organization. - Daily management of key group emails.
- Marketing & Communications Support:
Assist in the planning, coordination, and execution of marketing and communication campaigns across multiple channels (digital, print, and social). - Program Administration:
Serve as the primary administrator for key marketing and sales programs, ensuring accurate data management and timely reporting. - Content Development:
Support the development of written content for proposals, newsletters, blogs, presentations, and other communication materials. - Sales Coordination:
Respond to inbound sales inquiries, support lead generation initiatives, and maintain accurate records within the CRM. - Reporting & Accounting:
Assist with monthly accounting processes, budget tracking, and preparation of performance and campaign reports. - Internal Engagement:
Coordinate and administer internal surveys, assist with employee communications, and support special events and initiatives.
Qualifications & Competencies
- Bachelor’s degree or diploma in Marketing, Communications, Business, or a related field (preferred).
- Strong command of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
- Experience with CRM systems and email/newsletter platforms (e.g., HubSpot, Mailchimp).
- Knowledge of digital marketing tools and social media platforms.
- Exceptional organizational and time-management abilities.
- Strong written and verbal communication skills.
- Proven ability to multitask and meet tight deadlines in a dynamic environment.
- Keen attention to detail and commitment to quality.
- Collaborative, with strong interpersonal skills and a positive, proactive attitude.
- Ability to work independently while supporting a larger team.
- Must be legally eligible to work in Canada.
** This is an in-office position at our Burnaby Office.
Paladin Security: Making the World a Safer and Friendlier Place because we CARE!
The Paladin Difference starts with our people; we're the best because we hire the best. We believe in promoting from within, respecting people and their differences, providing high quality service and always having fun! If you think you have what it takes to join our team, we want to meet you!
About Paladin Security
As one of Canada's Best Managed Companies, boasting Canada's 10 Most Admired Corporate Cultures, Paladin is Canada's leading security company, with services and superior expertise that span all types of protection. Our outstanding people, ongoing training, state-of-the-art technology, advanced monitoring stations and passion for customer service excellence enable us to provide the most responsive and effective customer service in the industry.
About Us
Paladin was established in 1976 to provide basic Security Officer services. From modest beginnings with four employees and one contract, Paladin has grown into one of the largest security companies in Canada with offices from coast to coast.
Our Mission
Paladin's mission is to provide our clients with the finest security services and products available. With our extensive range of products and services, we care for our clients' safety and security. We strive to provide the very best in quality, and therefore commit to investing heavily into the selection, training, support, supervision and personal development of our people.
About the role
Sales & Marketing Assistant
Sales & Marketing Assistant
Reports to: Acting Vice President, Marketing & Communications
The Sales & Marketing Assistant plays a key supporting role in the Marketing & Communications department, contributing to the smooth and efficient operation of all administrative, sales, and marketing activities. This position is ideal for an organized, creative, and detail-oriented professional who thrives in a fast-paced environment and enjoys working collaboratively on a variety of projects that drive brand growth and business development. The scope of responsibilities will grow over time depending on departmental needs and candidate capabilities.
Key Responsibilities
- Departmental Administration:
Establish and maintain efficient electronic filing systems, manage departmental calendars, and support documentation and process organization. - Daily management of key group emails.
- Marketing & Communications Support:
Assist in the planning, coordination, and execution of marketing and communication campaigns across multiple channels (digital, print, and social). - Program Administration:
Serve as the primary administrator for key marketing and sales programs, ensuring accurate data management and timely reporting. - Content Development:
Support the development of written content for proposals, newsletters, blogs, presentations, and other communication materials. - Sales Coordination:
Respond to inbound sales inquiries, support lead generation initiatives, and maintain accurate records within the CRM. - Reporting & Accounting:
Assist with monthly accounting processes, budget tracking, and preparation of performance and campaign reports. - Internal Engagement:
Coordinate and administer internal surveys, assist with employee communications, and support special events and initiatives.
Qualifications & Competencies
- Bachelor’s degree or diploma in Marketing, Communications, Business, or a related field (preferred).
- Strong command of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
- Experience with CRM systems and email/newsletter platforms (e.g., HubSpot, Mailchimp).
- Knowledge of digital marketing tools and social media platforms.
- Exceptional organizational and time-management abilities.
- Strong written and verbal communication skills.
- Proven ability to multitask and meet tight deadlines in a dynamic environment.
- Keen attention to detail and commitment to quality.
- Collaborative, with strong interpersonal skills and a positive, proactive attitude.
- Ability to work independently while supporting a larger team.
- Must be legally eligible to work in Canada.
** This is an in-office position at our Burnaby Office.
Paladin Security: Making the World a Safer and Friendlier Place because we CARE!
The Paladin Difference starts with our people; we're the best because we hire the best. We believe in promoting from within, respecting people and their differences, providing high quality service and always having fun! If you think you have what it takes to join our team, we want to meet you!
About Paladin Security
As one of Canada's Best Managed Companies, boasting Canada's 10 Most Admired Corporate Cultures, Paladin is Canada's leading security company, with services and superior expertise that span all types of protection. Our outstanding people, ongoing training, state-of-the-art technology, advanced monitoring stations and passion for customer service excellence enable us to provide the most responsive and effective customer service in the industry.
About Us
Paladin was established in 1976 to provide basic Security Officer services. From modest beginnings with four employees and one contract, Paladin has grown into one of the largest security companies in Canada with offices from coast to coast.
Our Mission
Paladin's mission is to provide our clients with the finest security services and products available. With our extensive range of products and services, we care for our clients' safety and security. We strive to provide the very best in quality, and therefore commit to investing heavily into the selection, training, support, supervision and personal development of our people.