Department of Psychiatry

Rady Faculty of Health Sciences

Position number: 37580

Date posted: March 17, 2026

Advertised until: March 24, 2026

##Job details

Interventional Psychiatry-Evaluation Coord - Tech 5 (AESES)

New Project Part-Time (Budget Funded)

Full-time:

No

Permanent:

No

Work schedule:

20/Hour Week, MWF

Salary:

$28.46 to $40.88 per hour

Appointment Dates

April 1, 2026 to March 31, 2027

Trial/Probation period:

840 hours worked

For more information please contact: Nicole Szajcz-Keller - nszajczkeller@hsc.mb.ca (2047877878)

##Qualifications

MINIMUM FORMAL EDUCATION/TRAINING REQUIRED:

• Masters degree in a related study area with two years = directly-related experience

OR

• Bachelors degree in a related discipline with five years = directly-related experience.

OR

• Completion of a Community College course in a related discipline with six years = directly-related experience.

EXPERIENCE:

• Minimum two (2) years of progressively responsible experience in process improvement, organizational change, or implementation within a healthcare, academic, or public-sector environment.
• Strong understanding of Lean/Six Sigma, data-driven decision-making, stakeholder facilitation, and excellent communication skills.
• Demonstrated experience analyzing and improving workflows, policies, and procedures using process-mapping and data-driven approaches.
• Experience leading or supporting multi-stakeholder initiatives involving clinicians, administrators, researchers, and community partners.
• Experience developing and coordinating advisory boards or working groups, including recruitment, meeting facilitation, documentation, and communication with diverse members (e.g., staff, patients, or public safety personnel).
• Experience designing and implementing communication and engagement strategies to support change initiatives across diverse stakeholder groups.
• Experience in a University setting.
• Experience developing project documentation, dashboards, and progress reports for leadership and funders.
• Experience working with confidential data in compliance with PHIA or equivalent privacy standards.
• Experience with data collection and reporting tools (REDCap, Excel, SPSS, or equivalent) preferred.
• Experience working in a mental health environment is preferred.
• Experience in mental health or healthcare service delivery environments, or with public safety personnel, is considered an asset.
• An equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

• Strong understanding of process-improvement methodologies (Lean, Six Sigma, PDSA cycles) and change management principles is required.
• Excellent facilitation and interpersonal skills to engage program leaders, staff, clinicians, advisory boards, and community partners in process-mapping and solution design is required.
• Ability to assess current workflows, identify bottlenecks, and co-create process redesigns that improve efficiency and quality is required.
• Skills in developing and executing communication plans tailored to internal and external audiences are required.
• Demonstrated ability to coordinate advisory board logistics (agendas, minutes, follow-up action plans) and maintain meaningful engagement with members is required.
• Exceptional organizational and time-management skills; able to manage multiple concurrent projects and deadlines are required.
• Ability to collect, interpret, and present data clearly to inform evidence-based decision-making is required.
• Strong written and verbal communication skills, including preparing reports, summaries, and visual process maps are required.
• Demonstrated ability to work independently with minimal supervision and collaboratively in interdisciplinary teams is required.
• Proficiency with Microsoft Office Suite and data-analysis tools is required.
• Ability to maintain confidentiality and exercise sound professional judgment is required.
• Initiative and flexibility to adapt to evolving organizational needs and emerging priorities is required.
• A satisfactory work record, including satisfactory attendance and punctuality, is required.

##Key responsibilities

Responsibilities:

PROCESS IMPROVEMENT AND IMPLEMENTATION

• Leads and coordinates process mapping and service flow redesign for Interventional Psychiatry operations.
• Identifies bottlenecks and inefficiencies and develops business solutions to improve service delive1y, communication, and user experience.
• Develops and applies process improvement tools (Lean, Six Sigma, or equivalent frameworks).
• Collaborates with teams to implement and monitor new systems and workflows.
• Tracks implementation milestones and reports progress to leadership and funders.

STAKEHOLDER ENGAGEMENT AND CHANGE MANAGEMENT

• Facilitates meetings with stakeholders including Shared Health, provincial Interventional Psychiat1y partners, and internal project teams.
• Support change management planning for new service rollouts, including communication strategies and feedback loops.
• Develops and maintains communication materials to support implementation and stakeholder buy-in.
• Coordinates consultation and engagement with participant advis01y boards and partner agencies.

RESEARCH, EVALUATION, AND REPORTING SUPPORT

• Coordinates research and evaluation, including observational studies, surveys, in-person questionnaires, qualitative interviews, and chart reviews.
• Supports integration of evaluation metrics within implementation frameworks.
• Collaborates with the research team to ensure that process and outcome data are aligned with evaluation and rep01iing requirements.
• Assists in preparing rep01is and presentations for funders, leadership, and advisory committees.
• Contributes to manuscripts, presentations, and knowledge translation outputs related to system change and evaluation.
• Prepares and manages ethics, privacy and data access applications as well as renewals.
• Manages and oversees complex databases including REDCap for multiple projects.
• Analyses and interprets complex data and statistics (qualitative with NVivo, quantitative with SPSS).
• Search for grant opp01iunities and prepares draft proposals including hypothesis and methodologies.
• Supports faculty member with complex portfolio of multiple projects.
• Reports to supervisor weekly on progress with projects.

PROJECT MANAGEMENT AND COORDINATION

• Coordinates multi-site or multi-partner implementation initiatives.
• Develops and monitors project plans, timelines, and deliverables.
• Tracks budgets and expenditures for assigned initiatives.
• Maintains up-to-date documentation for all process improvement and implementation projects.

TRAINING AND KNOWLEDGE TRANSFER

• Provides training and mentorship to staff and students in REDCap, ethics submissions, data analysis, process improvement and change management principles.
• Supports facilitation of workshops and stakeholder training sessions related to implementation best practices.
• May be required to perform related duties not exceeding skills and capabilities as required.

##Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact UM.Accommodation@umanitoba.ca or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.