Fasken is a leading international business law and litigation firm, and was voted one of Canada’s Best Employers for 2024. Our firm’s 950 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London and Johannesburg and an office in the professional and retail district known as Taza (/Ta-Zah/) on Tsuut’ina lands. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals.

Our clients interests are paramount in all that we do and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together and we work hard together to achieve our goals in a collaborative and efficient way.

At Fasken, Success Means

• Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
• Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
• Working collaboratively – you’re a self-starter who values working in a collaborative team based environment
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
• Approaching your work with agility and the willingness to learn and utilise new technology
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
• Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
• Treating sensitive and confidential matters with discretion and diplomacy at all times

Your Role

Reporting to the Business Professional Talent Leader, the Human Resources Coordinator will support core HR functions including onboarding, recruitment, and people changes. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, and is committed to client service excellence.

Hours of work are from 9:00 a.m. to 5:00 p.m. Occasional pre-authorized overtime may be required to meet business needs. This is a hybrid role requiring three (3) days in office.

Primary Responsibilities

• Manage processes and HRIS updates related to people changes, including onboarding, offboarding, adjustments, etc.
• Participate in the bi-weekly Payroll cycle to ensure all updates in the pay cycle are accurately captured, and compile supporting documentation for audit compliance.
• Support recruitment activities including initial candidate screening, background and reference checks.
• Coordinate new hire onboarding and ensuring the smooth execution of all orientation activities.
• Process payments for expenses, invoices, and program reimbursements.
• Ensure electronic filing is completed accurately and thoroughly, following appropriate standards and naming conventions.
• Collaborate with internal and external partners to organize recognition initiatives for service milestones and life events.
• Prepare documentation as requested, including employment confirmation letters, reference letters, etc.
• Serve as the first point of contact for the shared HR inbox, responding to HR-related inquiries and maintaining inbox organization and follow-up tracking.
• Seek out innovative solutions and opportunities to streamline work processes, build best practices, and enhance program delivery.
• Additional duties and projects as assigned.

Required Knowledge and Experience

• Successful completion of a post-secondary diploma or degree in Human Resources or related field (CHRP designation is an asset)
• Minimum of 1-2 years of related experience in a matrix or professional services environment
• Excellent verbal and written communication and interpersonal skills
• Exceptional attention to detail, with demonstrated accuracy in data and document management
• Strong time management skills and the ability to prioritize tasks in a fast-paced environment.
• Understanding of HR procedures and policies, knowledge of Ontario’s Employment Standards Act, 2000, the Human Rights Code and the AODA
• Ability to work under pressure and meet tight deadlines, both independently and as part of a team
• Proficiency with Microsoft Office Suite, and experience with UKG or other HRIS systems
• Ability to handle sensitive information with a high level of professionalism and confidentiality

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check and employment and educational verifications. A reference check will also be conducted.

Your Application

We appreciate hearing from all qualified candidates. You can submit your application via our Careers page.