About SJC Media & Wonder

SJC Media is one of Canada’s leading content and media companies, publishing iconic brands such as Toronto Life , Maclean’s , Chatelaine , and FASHION . Its events division, Wonder , brings these brands to life through best-in-class live and virtual experiences that connect audiences and advertisers in meaningful, measurable ways.

Wonder produces a dynamic slate of custom, editorial, and tentpole events across Canada — from high-profile galas and cultural summits to intimate brand activations and experiential campaigns.

Position Overview

We are looking for a highly organized, proactive, and detail-oriented Administrative Coordinator to support the day-to-day operations of the Wonder events team. This hybrid role is ideal for someone who thrives in a fast-paced, creative environment and is passionate about the intersection of media, culture, and live experiences.

As the right hand to the Director and production leads, you will play a vital role in coordinating logistics, tracking timelines, managing communications, and supporting the execution of event deliverables from concept to completion.

Key Responsibilities:

1. Administrative and Project Management Support:

• Provide comprehensive administrative assistance to the Events (Wonder) team by supporting both internal and external project workflows. This includes managing custom content programs and internal content initiatives such as post-event coverage, TL Insider DPS content, and other cross-departmental deliverables.
• Assist with day-to-day administrative tasks, including scheduling meetings, managing team calendars, preparing agendas, and coordinating communication between departments to ensure seamless information flow.
• Prepare, track, and maintain all event-related documentation and operational materials, including contracts, ISOs, POs, invoices, budgets, and other required paperwork, ensuring accuracy and timely submission.
• Liaise closely with Sales representatives connected to Wonder-led projects to support alignment on client deliverables, timelines, and next steps.

2. Event Logistics:

• Assist with event workback schedules, guest check-in, setup and teardown, ensuring that all elements are executed to the highest standard.
• Administrative Support: Manage calendars, coordinate internal meetings, prepare agendas, and support the wider events team with day-to-day administrative needs.
• Post-Event Coordination: Help with wrap-up tasks such as gathering feedback, organizing event photography, consolidating receipts and liaising with the Editorial teams for post-event coverage (digital & print).

3. Vendor Management:

• Liaise with vendors, suppliers, and contractors to secure services and negotiate contracts.
• Manage vendor relationships to ensure the timely delivery of goods and services.
• Oversee payment schedules and ensure all vendors are compensated promptly.

4. Leadership Team Suppor t:

• Provide direct support to the leadership team by assisting with event planning and execution.
• Participate in brainstorming sessions and contribute ideas for improving event/project management processes.
• Assist in building and updating guest lists, tracking RSVPs, managing dietary or accessibility requirements, and ensuring smooth communication with attendees.
• Assist in the preparation of post-event reports, analyzing the success and areas for improvement.

Qualifications

• 2–3 years of experience in event coordination, project management, or administrative support (preferably in media, marketing, or agency environments)

• Excellent organizational, multitasking, and time-management skills

• Strong written and verbal communication

• Detail-oriented and solutions-focused with a proactive, can-do attitude

• Tech-savvy; proficient in Google Workspace, MS Office, and project tools like Asana or Trello

• Comfortable in a deadline-driven environment where priorities can shift quickly

• Interest in media, storytelling, branded content, and experiential marketing is a plus

Why Join Us?

• Work with one of Canada’s most influential media brands.
• Join a collaborative, curious team that values creativity, initiative, and strong editorial judgment.
• Contribute to products and coverage that resonate deeply with readers across the city.

Benefits at SJC:

SJC is committed to the well-being and professional development of its employees. Our comprehensive benefits package includes:

Health and Dental Benefits

• Employee & Family Assistance Program (EFAP) and access to online health & wellness resources through Homewood Health.
• Scholarship program available for employees’ children.
• Exclusive employee subscription rates for SJC publications.
• A complimentary 1-year Toronto Life Insider membership.
• Discounted annual GoodLife membership.
• Participation in the Perkopolis Perk Program, offering employee pricing at a wide range of retailers.
• A Workplace Built for Everyone:

SJC Values

• Amaze our customers: We put our customers’ evolving needs at the heart of the business and inspire through our ideas, quality and service.
• Be relentlessly curious: We take the initiative to learn, try new things and brainstorm the next big idea.
• Respect every individual as equal: We value diversity as the means to creativity and cultivate a collaborative environment where everyone belongs.
• Innovate and adapt with urgency: Forward-thinking and flexible, we react quickly and boldly to change.
• Contribute to our community: We apply our resources and passions to make a difference – for people and our planet.

Accommodations at SJC

SJC is an equal opportunity employer. SJC is committed to inclusive, barrier-free recruitment and selection processes and work environments. If you are contacted for a job opportunity, please advise the Human Resources department if any accommodations are needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be addressed confidentially.

Inclusion at SJC

Equality and respect for all is one of our founding values and core beliefs at SJC. We are a diverse group with associates of all ages, orientations, races and talents. We celebrate this diversity and we draw strength from it. Inclusivity at SJC means fostering a culture that welcomes and respects each individual as equal – both inside our walls and within the larger com