Filing Systems Analyst (Canada Summer Jobs Placement)
About the role
Job Posting: Filing Systems Analyst (Canada Summer Jobs Placement)
Location: Easter Seals Alberta in-office Role
Wage: $15.00
Hours: 35 hours per week
Duration: 8 weeks
Anticipated Start Date: June 22, 2026
Application Deadline: Until filled
Position Overview:
We are seeking a detail-oriented and tech-savvy student to support the development of a comprehensive data organization framework to be used across the organization. This role will focus on creating standardized naming conventions for electronic files, designing efficient digital filing structures, and building streamlined workflows that enhance data quality, accessibility, and operational efficiency.
The position is ideal for a candidate interested in information management, business processes, digital organization, or administrative technologies.
Key Responsibilities:
- Create clear, user-friendly naming systems for documents, folders, and digital assets across multiple platforms.
- Analyze current storage practices and implement improved folder hierarchies and file organization strategies for easy navigation and long-term sustainability.
- Identify inconsistencies, duplicates, and barriers to access. Recommend and implement solutions to ensure files are accurate, current, and easy to locate.
- Develop simple, repeatable workflows that support efficient file creation, storage, sharing, and retention.
- Produce user guides and documentation that support staff training and long-term adoption of new standards.
- Work with staff from various departments to understand needs, gather requirements, and ensure the new systems are intuitive and practical.
- Test new workflows and structures to confirm functionality and ease of use before rollout.
Qualifications
- Current student in a program related to Information Management, Business Administration, Data Management, Computer Science, or a similar field.
- Strong attention to detail and excellent organizational skills.
- Ability to analyze existing systems and identify opportunities for improvement.
- Comfortable with digital tools such as Microsoft 365, SharePoint, Google Workspace, or other cloud-based file systems.
- Strong communication skills, including the ability to explain technical processes in simple terms.
- Ability to work independently, manage timelines, and balance multiple tasks.
- Experience with workflow mapping, metadata practices, or document management is an asset.
Education Requirement:
- Post-secondary education in progress or recently completed preferred
Career-Related Experience: Yes
Eligibility:
This position is funded through Canada Summer Jobs. To be eligible, applicants must:
- Be between 15 and 30 years of age at the start of employment
- Be a Canadian citizen, permanent resident, or person granted refugee status
- Be legally entitled to work in Canada
Commitment to Equity:
This role supports national priorities by promoting inclusion and diversity. We encourage applications from:
- Youth with disabilities
- Indigenous youth
- Racialized youth
- 2SLGBTQI+ youth
- Youth from underrepresented backgrounds in the labour market
Join Us!
Make a difference this summer while gaining valuable experience in the non-profit sector. Apply today and help us build a more inclusive Alberta!
Not the right fit? Search for Filing Systems Analyst jobs in Calgary, AB
About Easter Seals
Easter Seals (founded in 1919 as the National Society for Crippled Children) is an American nonprofit charitable organization that assists more than one million children and adults with disabilities and special needs (including autism) through a network of more than 550 service sites in the United States, Canada, Australia and Puerto Rico.
Sites provide services, therapies and treatments tailored to meet the specific needs of the particular community they serve. The organization assists children and adults with physical and mental disabilities and special needs resulting from any cause, whether diagnosed at birth or incurred through disease, accidental injury or the aging process.
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Filing Systems Analyst (Canada Summer Jobs Placement)
About the role
Job Posting: Filing Systems Analyst (Canada Summer Jobs Placement)
Location: Easter Seals Alberta in-office Role
Wage: $15.00
Hours: 35 hours per week
Duration: 8 weeks
Anticipated Start Date: June 22, 2026
Application Deadline: Until filled
Position Overview:
We are seeking a detail-oriented and tech-savvy student to support the development of a comprehensive data organization framework to be used across the organization. This role will focus on creating standardized naming conventions for electronic files, designing efficient digital filing structures, and building streamlined workflows that enhance data quality, accessibility, and operational efficiency.
The position is ideal for a candidate interested in information management, business processes, digital organization, or administrative technologies.
Key Responsibilities:
- Create clear, user-friendly naming systems for documents, folders, and digital assets across multiple platforms.
- Analyze current storage practices and implement improved folder hierarchies and file organization strategies for easy navigation and long-term sustainability.
- Identify inconsistencies, duplicates, and barriers to access. Recommend and implement solutions to ensure files are accurate, current, and easy to locate.
- Develop simple, repeatable workflows that support efficient file creation, storage, sharing, and retention.
- Produce user guides and documentation that support staff training and long-term adoption of new standards.
- Work with staff from various departments to understand needs, gather requirements, and ensure the new systems are intuitive and practical.
- Test new workflows and structures to confirm functionality and ease of use before rollout.
Qualifications
- Current student in a program related to Information Management, Business Administration, Data Management, Computer Science, or a similar field.
- Strong attention to detail and excellent organizational skills.
- Ability to analyze existing systems and identify opportunities for improvement.
- Comfortable with digital tools such as Microsoft 365, SharePoint, Google Workspace, or other cloud-based file systems.
- Strong communication skills, including the ability to explain technical processes in simple terms.
- Ability to work independently, manage timelines, and balance multiple tasks.
- Experience with workflow mapping, metadata practices, or document management is an asset.
Education Requirement:
- Post-secondary education in progress or recently completed preferred
Career-Related Experience: Yes
Eligibility:
This position is funded through Canada Summer Jobs. To be eligible, applicants must:
- Be between 15 and 30 years of age at the start of employment
- Be a Canadian citizen, permanent resident, or person granted refugee status
- Be legally entitled to work in Canada
Commitment to Equity:
This role supports national priorities by promoting inclusion and diversity. We encourage applications from:
- Youth with disabilities
- Indigenous youth
- Racialized youth
- 2SLGBTQI+ youth
- Youth from underrepresented backgrounds in the labour market
Join Us!
Make a difference this summer while gaining valuable experience in the non-profit sector. Apply today and help us build a more inclusive Alberta!
Not the right fit? Search for Filing Systems Analyst jobs in Calgary, AB
About Easter Seals
Easter Seals (founded in 1919 as the National Society for Crippled Children) is an American nonprofit charitable organization that assists more than one million children and adults with disabilities and special needs (including autism) through a network of more than 550 service sites in the United States, Canada, Australia and Puerto Rico.
Sites provide services, therapies and treatments tailored to meet the specific needs of the particular community they serve. The organization assists children and adults with physical and mental disabilities and special needs resulting from any cause, whether diagnosed at birth or incurred through disease, accidental injury or the aging process.