About SickKids

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

Position Description

The Department of Bioethics at SickKids is an academically grounded and clinically and organizationally-focused ethics service. As leaders in paediatric bioethics, we collaborate locally, nationally, and internationally to improve the health and care of children through consultation, education, policy, and research. We provide bioethics analysis grounded in ethics literature, policy, law and stakeholder engagement.

The Administrative Coordinator will provide direct administrative support to the Director of the Bioethics Department as well as 2.5 FTEs of department bioethicists. This position will provide financial and accounting related duties and facilitate the completion of projects in order to ensure efficient operation of the department. The Administrative Coordinator will act as the central resource for the section and be the communication link within the department.

Here's What You'll Get To Do

• In conjunction with the supervisor, perform functional supervisory responsibilities to the junior administrative staff within the department.
• Liaise with Human Resources, Occupational Health, and Finance as required in the administrative lifecycle of employees. Follow up with departments and employees to make certain all requirements are fulfilled.
• Maintain, interpret and communicate appropriate policies to ensure compliance with policies and procedures.
• Develop and coordinate systems such as billing, supplies inventory and ordering, and communication systems.
• Procure office supplies, equipment and furniture and ensure supplies are accessible to departmental personnel.
• Ensure office equipment and furniture are operational and coordinate preventative and restorative maintenance/repair schedules.
• Provide Human Resources functions, including employee relations, recruitment and performance management.
• Process and monitor multiple cost centre expenses.
• Liaise with appropriate personnel to follow-up on financial matters.
• Be responsible for financial tasks such as billing.
• Analyze monthly financial reports and follow-up on discrepancies.
• Generate purchase orders and work through procurement processes.
• Prepare and distribute agendas and minutes for meetings. Follow-up and/or implement items resulting from minutes.
• Arrange meeting rooms, meals, audiovisual and equipment services for meetings/events.
• Schedule and confirm appointments for staff using judgment to reschedule or book appointments according to changing priorities.
• Handle incoming inquiries; prepare reports and presentation material including slides, word processing and spreadsheets.
• Coordinate and oversee projects from draft to implementation/completion.
• Calendar management.
• Approve travel plans and related finances.
• Coordinate all aspects of a conference with little or no direction and be responsible for the corresponding budget.

Here's What You'll Need

Essentials Requirements

• Business or administrative degree/post-diploma program.
• Minimum of 3 years of senior administrative experience either in a hospital or university setting.
• Proficient with PC computers and the Microsoft Office suite of applications (Outlook, Microsoft Word, Excel, PowerPoint).
• Team player with excellent interpersonal and communication skills.
• Demonstrated high level of judgment, tact and diplomacy in interacting with a wide variety of staff members.
• Ability to handle a fast-paced, busy work environment with many interruptions and competing priorities.
• Exceptional organizational skills and ability to manage activities both for yourself and for others effectively.
• Demonstrated commitment and actions in advancing equity, diversity, and inclusion objectives.

Preferred Qualifications

• Experience with recording and transcribing of minutes.

Employment Type:

• Full-Time; Contract 18 months

Our Commitment to Diversity

SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve. Learn more about workplace inclusion.

Accessibility & Accommodation

If you require accommodation during the application process, please reach out to our aSKHR team. SickKids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired. If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview. Information received related to access, inclusion or accommodation will be addressed confidentially.

How To Apply

Technical difficulties? Email ask.hr@sickkids.ca with a short description of the issues you are experiencing. We will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.

Tip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.