PROGRAM ASSISTANT (1 full-time position)

The Middlesex-London Health Unit has an exciting opportunity for a full-time Program Assistant to fill an existing vacancy to work on the Healthy Babies Healthy Children team in the Family and Community Health division at our Citi Plaza location, London, Ontario. Under the direction of the Manager, Healthy Babies Healthy Children, the incumbent will: KEY RESPONSIBILITIES: Under the direction of the Manager, Healthy Babies Healthy Children Team, the successful candidate will: Provide administrative support for the Healthy Babies Healthy Children Team Enter data and key client information into specific Ministry software programs and other data entry Process client referrals, including receiving, tracking, and documenting referral information and maintaining related databases checklists and run routine reports Prepare for meetings, prepare agendas, and take meeting minutes Schedule appointments, meetings, and room bookings, and support the development and maintenance of accurate program calendars and schedules. Communicate by telephone, emails, MS Teams with team members, clients, and community partners Maintain and update shared electronic files, templates, and standardized forms to support team operations and consistent program delivery Maintain existing spreadsheets and databases, create Excel spreadsheets, and support program reporting requirements Format and prepare key documents, reports, and letters, and handle mail Order necessary supplies, maintain inventories, resources, mailing lists and key contacts Maintain accurate budget documents, reconcile credit card statements as appropriate and process invoices Filing, record keeping, and document management (paper and electronic) Perform other duties as assigned QUALIFICATIONS: Post-secondary program in administrative studies of at least one year Candidates who have an equivalent level of expertise acquired through related employment experience and on-the-job training or alternative education may be considered in order to support Employment Equity. Strong interpersonal and communication skills in order to provide excellent customer service and work effectively with team members Skills and experience in supporting teams and managers, including taking initiative Ability to take initiative, problem solve, prioritize work, meet deadlines, and balance completing work demands while ensuring programming needs are met Ability to work efficiently while maintaining a high level of accuracy in work tasks Demonstrated ability to prepare comprehensive and accurate meeting minutes Experience and expertise with Ministry databases (i.e., ISCIS) and Electronic Client Records (ECR or Profile) Proficiency in computer applications, including Microsoft Office Suite (i.e. Word, Excel, Teams, SharePoint) Skills and knowledge to work with an increasingly diverse population, and knowledge of health inequities.

Demonstrated commitment to contributing to a positive workplace environment

Ability to work flexible hours Communication proficiency (written and verbal) in French and/or any other language is considered an asset The hourly rate for this position ranges from $25.89 to $33.66 hourly based on qualifications and experience. To apply to this position, select “Apply Now” and submit a resume and cover letter as a single document by August 3rd, 2026. Please note new applicants will need to create an online account to apply via our career page https://www.healthunit.com/careers-and-students We thank all applicants for their interest in a career at the Middlesex-London Health Unit; however, only those candidates selected for an interview will be contacted. The Middlesex- London Health Unit is committed to equity in employment. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. We encourage applications from equity seeking communities including Indigenous peoples, racialized people, persons with disabilities, and those who identify as 2SLGBTQIA+. Candidates are encouraged to voluntarily self-identify in their cover letter, in a transparent manner, as part of the application process. When a candidate voluntarily discloses such information in their application, the information will be kept confidential. Disclosure and/or self-identification with an equity-seeking community will not lead to advantageous treatment of a candidate who is not qualified.