Position Information

Position Title

Postgraduate Medical Education & Enhanced Skills Coordinator

Research Project

Department/Unit

Family Medicine

Location

Halifax, Nova Scotia, Canada

Posting Number

S059-26

Employee Group

DPMG

Position Type

Regular, On-Going

Duration of Contract (if applicable)

Employment Type

Full Time

Full-time Equivalency (FTE)

1.0

Salary

$61,491 - $82,262 per annum

Classification

ADM-05

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Department of Family Medicine (DFM) strives to provide leadership by advancing the discipline of family medicine through education and research in primary health care, teaching family medicine residents and medical students, and demonstrating our commitment to lifelong learning and the dissemination of knowledge to Maritime family physicians. Reporting to the Education Operations Manager, the Postgraduate Medical Education (PGME) and Enhanced Skills Coordinator manages all aspects of the administration of the Family Medicine Category 1 and Category 2 Enhanced Skills Residency Programs. This includes the Palliative Care and Care of the Elderly Category 1 programs as well as any established Category 2 programs.

Key Responsibilities

• Administer and coordinate the Department of Family Medicine’s Enhanced Skills (Category 1 and Category 2) residency programs, serving as the primary administrative contact and ensuring compliance with PGME, DFM, and College of Family Physicians of Canada requirements.

• Provide comprehensive program support by managing resident records, accreditation and internal review materials, evaluations, correspondence, scheduling, and curriculum administration using One45 and DalMedix systems.

• Support and participate in departmental, Enhanced Skills, Residency Program, and Competency Committees by preparing documentation, attending meetings, recording decisions, and following up on action items.

• Coordinate all clinical learning experiences, resident schedules, leaves, evaluations, seminars, orientations, selection processes, events, and program promotions, ensuring accuracy, policy adherence, and effective communication with stakeholders.

• Provide first‑line supervision of education unit staff, including hiring, training, performance evaluation, scheduling, and ensuring awareness and adherence to departmental and PGME policies and procedures.

• Manage DFM award programs and general administration, including awards processing, donor relations, preceptor payments, budget oversight, Academic Funding Plan (AFP) reporting support, project management, and coordination of major postgraduate events such as the Resident Retreat.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Undergraduate degree, with three to five years’ related experience in an administrative role involving scheduling and IT matters (or an equivalent combination of training and experience)

• Effective communication and interpersonal skills.

• Supervisory skills and knowledge of personnel management.

• Experience with various software packages (scheduling and evaluation [one45], Excel, database systems and Word).

• Maintain an overall understanding of Dalhousie University and hospital network technology, upgrading skills as necessary.

• Ability to establish and maintain contacts with software vendors and others in the university and hospital environment.

Assets

• Knowledge of the Medical School’s intranet, DalMedix.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’scoreandleadershipcompetencies, in particular:

• Respect & Inclusion

• Adaptability

• Knowledge & Thinking Skills

• Communication

• Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visitwww.dal.ca/hiringfordiversity

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewedhere.

Posting Detail Information

Number of Vacancies

1

Open Date

03/23/2026

Close Date

03/30/2026

Open Until Filled

No

Special Instructions to Applicant

Quick Link for Direct Access to Posting

https://dal.peopleadmin.ca/postings/20510