Top Benefits
About the role
-Legal Executive Assistant
Downtown Toronto
Hybrid - 3 days a week work from home!
Our client, a highly regarded and established law firm located in the core of downtown Toronto is hiring! They are looking for an Legal Executive Assistant to join its team. This is a full time permanent role!
Duties and Responsibilities:
- Schedule and confirm appointments, meetings, phone calls and conferences
- Provide administrative support which include (but not limited to) completing expense reports,courier forms, file opening forms, photocopying, scanning, faxing, filing and creation of file folders.
- Professionally interact with all firm members and clients
- Photocopy and/or organize documents for distribution, mailing and binding
- Prepare and generate pre-bills for monthly billing, as needed
- Book travel and make reservations, as required
- Organize, maintain and accurately file correspondence, invoices and receipts via paper and digital formats.
- Eliminate unnecessary or outdated materials transferring inactive files to storage according to file maintenance guidelines
- Complete special projects as required
- Other duties as assigned.
Qualifications:
- Executive Assistant Diploma from an accredited institution, with 5+ years’ experience working within a similar role.
- Very strong technical skills working within Microsoft Word, Outlook and Calendar
- Familiar with developing basic Excel and PowerPoint charts
- Ability to work independently, following instructions with minimal supervision
- Strong eye for detail
- Ability to communicate in a professional manner and provide exceptional client service
- Excellent organizational skills with the ability to manage multiple priorities with ease
- Hands-on experience with pre-bill administration (preferably using 3E)
- Familiarity working within a DMS system
- Tech-savvy
Requirements:
- Has a strong client service approach
- Resourceful. Strong research, investigative and problem solving skills
- The ability to meet tight internal and external deadlines while managing multiple projects and competing with demands for resources
- Detail oriented
- A self-starter with the ability to work in a collaborative, team based environment
- Demonstrated ability to share knowledge with others in a clear and concise manner
- A team player, able to work with others in a deadline driven environment
- Exercises discretion and ability to keep matters confidential at all times
If you are interested in joining a fantastic firm with a great reputation apply today! We thank all applicants for their interest in this role. Only those selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd.
Not the right fit? Search for Legal Executive Assistant jobs in Toronto, ON
About Linds & Associates Ltd.
Serving employers and candidates since 2005 with legal recruitment and placement services in Toronto and the GTA, Linds & Associates Ltd. has built a network of clients and candidates to effectively address the staffing needs of professional organizations and law firms and support qualified candidates in their search for career placement.
Clients engage our services for our proven ability to provide dedicated and well skilled talent in the shortest time possible. Committed to an uncompromising level of service, Linds & Associates Ltd. tailors each search to meet our client’s exacting needs.
Candidates engage our services because they know that we take a personal interest in them and spend time getting to know them. Our goal is to help find our candidates the right opportunity to further their career and not just move them into their next job.
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Top Benefits
About the role
-Legal Executive Assistant
Downtown Toronto
Hybrid - 3 days a week work from home!
Our client, a highly regarded and established law firm located in the core of downtown Toronto is hiring! They are looking for an Legal Executive Assistant to join its team. This is a full time permanent role!
Duties and Responsibilities:
- Schedule and confirm appointments, meetings, phone calls and conferences
- Provide administrative support which include (but not limited to) completing expense reports,courier forms, file opening forms, photocopying, scanning, faxing, filing and creation of file folders.
- Professionally interact with all firm members and clients
- Photocopy and/or organize documents for distribution, mailing and binding
- Prepare and generate pre-bills for monthly billing, as needed
- Book travel and make reservations, as required
- Organize, maintain and accurately file correspondence, invoices and receipts via paper and digital formats.
- Eliminate unnecessary or outdated materials transferring inactive files to storage according to file maintenance guidelines
- Complete special projects as required
- Other duties as assigned.
Qualifications:
- Executive Assistant Diploma from an accredited institution, with 5+ years’ experience working within a similar role.
- Very strong technical skills working within Microsoft Word, Outlook and Calendar
- Familiar with developing basic Excel and PowerPoint charts
- Ability to work independently, following instructions with minimal supervision
- Strong eye for detail
- Ability to communicate in a professional manner and provide exceptional client service
- Excellent organizational skills with the ability to manage multiple priorities with ease
- Hands-on experience with pre-bill administration (preferably using 3E)
- Familiarity working within a DMS system
- Tech-savvy
Requirements:
- Has a strong client service approach
- Resourceful. Strong research, investigative and problem solving skills
- The ability to meet tight internal and external deadlines while managing multiple projects and competing with demands for resources
- Detail oriented
- A self-starter with the ability to work in a collaborative, team based environment
- Demonstrated ability to share knowledge with others in a clear and concise manner
- A team player, able to work with others in a deadline driven environment
- Exercises discretion and ability to keep matters confidential at all times
If you are interested in joining a fantastic firm with a great reputation apply today! We thank all applicants for their interest in this role. Only those selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd.
Not the right fit? Search for Legal Executive Assistant jobs in Toronto, ON
About Linds & Associates Ltd.
Serving employers and candidates since 2005 with legal recruitment and placement services in Toronto and the GTA, Linds & Associates Ltd. has built a network of clients and candidates to effectively address the staffing needs of professional organizations and law firms and support qualified candidates in their search for career placement.
Clients engage our services for our proven ability to provide dedicated and well skilled talent in the shortest time possible. Committed to an uncompromising level of service, Linds & Associates Ltd. tailors each search to meet our client’s exacting needs.
Candidates engage our services because they know that we take a personal interest in them and spend time getting to know them. Our goal is to help find our candidates the right opportunity to further their career and not just move them into their next job.