Administrative Assistant
Top Benefits
About the role
Job Description
We are looking for an Administrative Assistant to look after all administrative internal processes of the office. Among other things, your responsibilities will be to :
- Receive, filter and assign calls, mail and email correspondence;
- Answer service calls and requests from customers;
- Assign service calls to the appropriate technician and provide them administrative support when required;
- Complete tender forms;
- Open projects in our internal software;
- Prepare all documentation required for the realization of the project;
- Follow-up with customers for POs and payments;
- Issue and match purchase orders, packing slips and invoices;
- Manage timesheets;
- Prepare monthly invoicing;
- Ensure reports and monthly invoices are processed in a timely manner;
- Maintain and manage office supplies.
REQUIRED QUALIFICATIONS
- Minimum of 2 years of relevant experience in a similar position;
- Basic knowledge in accounting;
- Fluent in spoken and written English (essential);
- Strong computer skills and very good knowledge of Windows software;
- Team oriented;
- Strong customer service skills;
- Be resourceful and have a good work organization;
- Experience in the construction field (an asset).
WHY JOIN US
- Viking values, respects, and supports the interests of its employees from all walks of life. We will consider all qualified candidates.
- Candidates who meet all the required qualifications could be eligible for a signing bonus. Details will be provided during the interview process.
- Competitive salary based on competencies and experience.
- 3 weeks of vacation from May 1st following 1 year of service, 12 paid Statutory Holidays and 5 paid personal days per year.
- Comprehensive Group Insurance Plan upon hiring, including the virtual care platform Dialogue for a quick access to healthcare services in many Canadian
provinces.
- Group RRSP with employer contributions (4%) following 3 months of continuous service.
- Supplemental training according to employee, market or company needs.
- Years of service Recognition Program.
About Viking Fire Protection
Viking Fire Protection is a leading provider of fire and life safety services across Canada's 16 largest cities. With 95 years of expertise, they offer a comprehensive range of services including emergency response, design, installation, inspection, maintenance, and engineering for fire protection systems. Their solutions encompass fire alarms, detection systems, special hazards systems, kitchen hoods, fire sprinkler systems, and portable extinguishers, ensuring safety and compliance with industry standards.
Administrative Assistant
Top Benefits
About the role
Job Description
We are looking for an Administrative Assistant to look after all administrative internal processes of the office. Among other things, your responsibilities will be to :
- Receive, filter and assign calls, mail and email correspondence;
- Answer service calls and requests from customers;
- Assign service calls to the appropriate technician and provide them administrative support when required;
- Complete tender forms;
- Open projects in our internal software;
- Prepare all documentation required for the realization of the project;
- Follow-up with customers for POs and payments;
- Issue and match purchase orders, packing slips and invoices;
- Manage timesheets;
- Prepare monthly invoicing;
- Ensure reports and monthly invoices are processed in a timely manner;
- Maintain and manage office supplies.
REQUIRED QUALIFICATIONS
- Minimum of 2 years of relevant experience in a similar position;
- Basic knowledge in accounting;
- Fluent in spoken and written English (essential);
- Strong computer skills and very good knowledge of Windows software;
- Team oriented;
- Strong customer service skills;
- Be resourceful and have a good work organization;
- Experience in the construction field (an asset).
WHY JOIN US
- Viking values, respects, and supports the interests of its employees from all walks of life. We will consider all qualified candidates.
- Candidates who meet all the required qualifications could be eligible for a signing bonus. Details will be provided during the interview process.
- Competitive salary based on competencies and experience.
- 3 weeks of vacation from May 1st following 1 year of service, 12 paid Statutory Holidays and 5 paid personal days per year.
- Comprehensive Group Insurance Plan upon hiring, including the virtual care platform Dialogue for a quick access to healthcare services in many Canadian
provinces.
- Group RRSP with employer contributions (4%) following 3 months of continuous service.
- Supplemental training according to employee, market or company needs.
- Years of service Recognition Program.
About Viking Fire Protection
Viking Fire Protection is a leading provider of fire and life safety services across Canada's 16 largest cities. With 95 years of expertise, they offer a comprehensive range of services including emergency response, design, installation, inspection, maintenance, and engineering for fire protection systems. Their solutions encompass fire alarms, detection systems, special hazards systems, kitchen hoods, fire sprinkler systems, and portable extinguishers, ensuring safety and compliance with industry standards.