About Logika

Logika Technologies is a leader in intelligent industrial solutions, specializing in optical sensing, machine vision, and the integration of mechanical, optical, and electronic systems. We pride ourselves on innovation, precision, and reliability, delivering advanced technologies that solve complex real-world challenges. Our success is driven by a collaborative, dedicated team where every role—whether on the shop floor, in engineering, or in the office—plays a vital part in bringing our solutions to life.

Position Summary

Logika Technologies is seeking an organized, resourceful, and proactive Office Manager / Office Administrator to keep our office running smoothly and support multiple departments. This role blends administrative excellence with HR administration and operational know-how, logistics, purchasing, finance, and ERP systems.

Key Responsibilities

Office Administration & Coordination

• Manage office supplies inventory and coordinate ordering
• Organize and coordinate office events and team activities
• Operate the phone system with professionalism and strong customer service etiquette
• Handle clerical duties including filing, vendor management, and business correspondence
• Implement and maintain office policies, procedures, and best practices

Human Resources Support

• Serve as BambooHR SuperUser including ensuring employee records are up to date, reporting, tracking time off, maintaining vacation/sick leave data, initiating processes like onboarding and offboarding
• Manage employee onboarding and offboarding
• Provide policy guidance and occasional training to staff

Logistics & Procurement

• Oversee shipping and receiving activities
• Create, submit, and receive purchase orders in the ERP system
• Expedite and monitor vendor purchase orders for timely delivery
• Support purchasing activities to ensure quality and cost efficiency

Finance & Reporting

• Monitor and follow up on late customer payments
• Perform QuickBooks data entry and support transaction reconciliation
• Prepare sales reports and manipulate data in Excel for analysis
• Track and report on “try-to-buy” orders

ERP & Systems Management

• Maintain accurate records and ensure data integrity in ERP
• Process orders, create part numbers, and manage product information in ERP
• Ship sales orders through the ERP system

Cross-Departmental Support

• Collaborate with other departments to provide administrative and operational assistance

• Support special projects and ad hoc tasks as required

Qualifications

• 5+ years of experience in office administration, office management, or a similar role

• Proven comfort level working with confidential and sensitive information

• Proficiency with ERP systems (experience with ERPAG preferred)

• Strong Microsoft Office skills, especially Excel

• Experience with BambooHR or similar HRIS platforms preferred

• Knowledge of QuickBooks or similar accounting software

• Exceptional organizational, multitasking, and time management skills

• Excellent communication skills, both written and verbal

• Proven ability to work independently and within a team environment

• Experience in a manufacturing or technology environment is an asset

• Fluency is Mandarin is an asset

Why Join Logika?

• Contribute to innovative, technically advanced products in a growing company
• Work closely with experienced engineers and designers in a supportive environment
• Gain hands-on experience with real-world manufacturing and design processes
• Be part of a company that values precision, quality, and collaboration
• Participate in a competitive benefits program that includes medical, dental and drug coverage as well as an RRSP matching program