Who you are

• Highly organized with a proven track record in project execution and process improvement
• A problem solver adept at finding solutions to complex challenges
• Proficient in office administration and corporate logistics
• Strong communication skills, decision-making ability, and attention to detail
• Thrives in a dynamic, collaborative environment
• Enthusiastic and positive attitude with a commitment to excellence
• Ability to manage multiple priorities effectively and operate under pressure
• Collaborative approach with a reputation for getting things done

What the job involves

• As the Executive Assistant supporting Field Operations executives, you'll play a crucial role in supporting the success of Leaders executing customer pre-sales, post-sales, and go-to-market strategies
• The leaders you will support interface regularly with senior customer leaders, internal leaders, and the broader company supporting systems and processes. We seek a candidate who values collaboration, detail orientation, and excellence in execution
• Manage calendars, travel arrangements, and expenses for two to three executives
• Proactively handle scheduling conflicts and suggest alternative meeting times
• Prepare meeting setups, materials, and participant coordination to ensure effective meetings
• Track and drive completion of key deliverables, following up on outstanding items
• Foster team culture within Field Operations, aligning with broader Highspot values
• Build strong relationships across departments and proactively support executive effectiveness
• Identify and address process inefficiencies, collaborating with leadership on solutions
• Continually seek opportunities to improve processes and enhance efficiency
• Maintain relationships with other Executive Assistants company-wide
• Organize morale events and support team and company milestones celebrations
• Provide support and answer questions for team members across functional areas
• Assist with project and program needs across Executive teams and Field Operations

Benefits

• Generous PTO
• Free, Immersive Learning Courses
• Flexible Transportation Options
• Equity For Everyone
• Medical, dental, and vision benefits
• Flexible work and holiday schedules
• Competitive compensation
• Work from home opportunities
• Modern Health and Wellness Program
• 401K Retirement Plan
• Group Retirement Savings Plan (RRSP & DPSP)