Bookkeeper - Job Description

Job title

Bookkeeper - Independent Contractor

Job Status

Full time (40hrs/week)

Reports to

Director of Finance

Location

Nisa Foundation Office (Hybrid)

Nisa Foundation is a community-based charity that has promoted safety, security, and mental wellness for racialized women across Canada since 2014. The organization provides toll-free peer-to-peer counseling services, transitional homes for women & children fleeing abuse or homelessness, and facilitates educational workshops. Nisa Foundation's mission is to transform communities by engaging, equipping, and enriching the lives of women and children to reach their full potential.

The Bookkeeper will play a critical role in maintaining accurate financial records, supporting the organization’s fiscal health, and ensuring compliance with accounting principles, donor restrictions, and funder requirements. This role requires a high degree of integrity, attention to detail, and cultural awareness to work effectively within an organization that values transparency, ethical stewardship, and respect for community sensitivities.

What You’ll Do:

Financial Recordkeeping & Data Entry

• Record daily financial transactions (income, expenses, donations, grants) in the accounting software.
• Maintain accurate general ledger entries and reconcile all accounts regularly.
• Ensure all financial documentation is complete, organized, and stored securely.

Accounts Payable & Receivable

• Process invoices and expense claims in a timely and accurate manner.
• Prepare and issue payments to vendors, staff reimbursements, and contractors.
• Track outstanding receivables and follow up on overdue accounts.

Grant & Donation Tracking

• Monitor restricted and unrestricted funds to ensure compliance with donor and funder requirements.
• Prepare reports on fund utilization for management and grant reporting.

Bank Reconciliation & Reporting

• Reconcile bank and credit card statements monthly.

• Prepare monthly, quarterly, and annual financial reports for management and the Board.

• Assist with year-end audits by preparing required documentation and liaising with external auditors.

Compliance & Financial Integrity

• Ensure adherence to CRA regulations for charitable organizations.
• Maintain confidentiality of financial data and sensitive organizational information.
• Uphold Nisa Foundation’s values, demonstrating cultural sensitivity and professionalism in all interactions.

Ad Hoc Duties

• Participate in additional meetings and undertake related responsibilities as reasonably assigned, including special projects, cross-departmental initiatives, and other tasks necessary to support the effective operation of the organization.

What you’ll bring to the team:

• Strong understanding of Canadian accounting standards and CRA charitable regulations.
• Experience tracking and reporting on restricted funds and grants is an asset.
• High level of accuracy, attention to detail, and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Demonstrated cultural awareness and sensitivity, with an understanding of Islamic charitable principles.

What we’re looking for:

• Diploma or degree in Accounting, Finance, or related field; or equivalent experience.
• Minimum 2–3 years of bookkeeping experience, preferably in a non-profit or charitable organization.
• Proficiency in accounting software and Microsoft Office Suite.

Nisa Foundation is an equal opportunity employer and is committed to complying with both the Ontario Human Rights Code and the AODA*.*