About The Role As a key member of the Revenue Team, the Grants Specialist is responsible for researching, preparing, submitting, and managing grant proposals that support Amii’s goals and meet guidelines and criteria. The Grants Specialist serves as the primary grant writer and supports special project initiatives. This position requires strong writing, opportunity development, and project management skills.

The position focuses on achieving excellence in three main accountabilities:

• Grant Proposal Development: Prepare and organize materials for proposals in collaboration with internal teams using problem-solving skills to identify areas for creativity and efficiency as well as to inspire peers and team members to work together to win grant competitions.
• Grant Opportunities: Identify grant opportunities that support Amii’s broader revenue and ecosystem objectives and for creating, improving, and maintaining grant prospecting systems, strategies, and tools.
• Knowledge Management & Systems Optimization: Build and maintain efficient systems, tools, and knowledge repositories that enhance Amii’s grant seeking capacity.

Key Responsibilities Required Skills / Expertise

Grant Proposal Development

• Drafts proposals/LOIs and grant application narratives in collaboration with project teams, finance, and the CRO
• Leads cross-departmental collaboration on grants, including generating innovative ideas and strategies to meet or exceed requirements, and ensuring the successful completion of compelling grant submissions
• Collaborates in the finalization and execution of contracts and agreements
• Ensures the activities of grants and government relations are understood and in alignment within Amii’s teams
• Identifies opportunities for efficiency and take tangible actions to execute improvements
• Upholds strict confidentiality regarding personal, corporate, and financial information, safeguarding sensitive data and ensuring compliance with privacy regulations

Grant Opportunities

• Collaborates with the I&P team to maximize opportunities for grants and industry partnerships through superclusters and other economic development grants
• Seeks new opportunities and approaches to securing new grant funding
• Secures and tracks public funding and grant opportunities
• Researches new funding and business development opportunities on a provincial, national and international level

Knowledge Management & Systems Optimization

• Designs and maintains organized systems for storing and tracking grant research, proposal templates, and submission records
• Uses AI and automation tools to improve prospecting, proposal writing, and internal coordination efficiency
• Creates and maintains a grants knowledge base, including lessons learned, funder profiles, and successful proposal examples
• Collaborates with internal teams to continuously refine the grants process for clarity, speed, and quality
• Develops toolkits, checklists, and internal guides that help new or occasional contributors (e.g., researchers, delivery teams) participate effectively in the grant process

Qualifications

• Post Secondary Degree or Certificate in Business Administration, Economic Development or related field
• 5+ years of experience in fundraising, grant writing or grants management
• Proficient in Google and Microsoft Office Suite
• Familiarity and experience working with provincial, national and international research and innovation funders
• Knowledge of the scientific research and innovation granting environment in Canada and Internationally
• Experience with project management software (e.g. Asana)
• Knowledge of Artificial Intelligence and Machine Learning (Nice to have)
• Experience with CRM software systems (Nice to have)

Knowledge, Skills And Abilities (KSA)

• Demonstrates adaptability and effectively manages shifting priorities
• Strong organization, accuracy, attention to detail, and problem-solving skills
• Demonstrated analytical and persuasive writing skills and experience, as well as superior editing skills, including ability to convey complex information in a clear manner to a diverse audience
• Highly self-motivated with a desire to contribute to the strategic and financial success of the organization
• Able to work independently while collaborating with team members and subject matter experts when appropriate
• Exceptional communication and interpersonal skills, with the ability to effectively collaborate with stakeholders at all levels
• Ability to identify the needs of stakeholders and create/drive new solutions
• Excellent verbal and written communication skills with a high attention to detail
• Demonstrates a positive, group-win approach and a willingness to help, learn, and share

What You'll Love About Us

• A professional yet casual work environment that encourages the growth and development of your skills
• Participate in professional development activities
• Gain access to the Amii community and events
• A chance to learn from amazing teammates who support one another to succeed
• Competitive compensation, including paid time off and flexible health benefits
• A modern office located in downtown Edmonton, Alberta

About Amii One of Canada’s three main institutes for artificial intelligence (AI) and machine learning, our world-renowned researchers drive fundamental and applied research at the University of Alberta (and other academic institutions), training some of the world’s top scientific talent. Our cross-functional teams work collaboratively with Alberta-based businesses and organizations to build AI capacity and translate scientific advancement into industry adoption and economic impact.

How to Apply

If this sounds like the opportunity you've been waiting for, please don’t wait for the closing October 30, 2025 to apply - we’re excited to add a new member to the Amii team for this role, and the posting may come down sooner than the closing date if we find the right candidate before the posting closes! When sending your application, please send your resume and cover letter indicating why you think you'd be a fit for Amii. In your cover letter, please include one professional accomplishment you are most proud of and why.

Applicants must be legally eligible to work in Canada at the time of application.

Amii is an equal opportunity employer and values a diverse workforce. We encourage applications from all qualified individuals without regard to ethnicity, religion, gender identity, sexual orientation, age or disability. Accommodations for disability-related needs throughout the recruitment and selection process are available upon request. Any information provided by you for accommodations will be kept confidential and won’t be used in the selection process.