JOB DESCRIPTION

 JOB CLASSIFICATION:                           Client Engagement Support (Pre-Arrival)

 PROGRAM/DEPARTMENT:                     Pre- Arrival Services

 COMPANY:                                               Skills for Change 

 LOCATION:                                             791 St. Clair Avenue West. TEMPORARY LOCATION: 65 Overlea Blvd, Toronto 

CONTRACT TYPE:                                   Indefinite (Union)

HOURS:                                                     35 hours per week (In Person Monday-Friday) 

PAY RATE:                                                 $20.57

REPORTS TO:                                          Supervisor, Pre-Arrival

START DATE:                                           Immediately 

       

              

GENERAL ACCOUNTABILITY:

With 43 years of operations, Skills for Change is a highly respected non-profit charity with a province wide reputation for pioneering programs that respond to shifting immigration and workplace trends and lead to employment. We offer a range of accelerated programs including mentoring, employment, settlement, language training together with specialized programs for skilled trades, women, and youth. We have 5 locations across the GTA and serve 16,000 clients annually.

 

PROGRAM NATURE AND SCOPE: 

Skills for Change Pre‑Arrival Services provide a range of resources, supports, and service components designed to prepare newcomers before they arrive in Canada, helping them begin their settlement and employment journey with confidence. The role is to create a positive first point of contact for clients accessing services remotely, carry out administrative tasks, and deliver high‑quality support by assisting clients, offering resource guidance, and making referrals as needed.

 

THE IDEAL CANDIDATE: 

Sensitive to and understand issues and barriers to employment faced by vulnerable populations such as immigrants, refugees, youth, and persons with disabilities.

•  Has strong interpersonal, teamwork and customer service skills with the ability to handle multiple tasks at once.
•  Knowledgeable of and familiar with community resources and referral services.

 

THE IDEAL CANDIDATE: 

• Sensitive to and understands issues and barriers to settlement and employment faced by vulnerable populations such as immigrants, refugees, youth, and persons with disabilities. 
• Has strong interpersonal, teamwork and customer service skills with the ability to handle multiple tasks at once. 
• Knowledgeable of and familiar with community resources and referral services.
• Proficient in MS Office applications and has experience with various social media platforms.
• Possess excellent verbal and written communication skills (ability to communicate in other languages would be an asset)
• Demonstrates initiative, energy and persistence to complete tasks as well as excellent time management skills. 
• Resourcefulness and problem-solving capabilities 
• Has a positive attitude to change and welcomes opportunities to learn continuously. 

DUTIES AND RESPONSIBILITIES: 

• Greet and welcome clients, visitors and guests at the reception desk in person and/or virtually as required. 
• Screen and direct calls to appropriate staff members and SfC departments; take messages and convey to the appropriate staff members, volunteers or placement students. 
• Refer clients to appropriate internal/external programs and services after checking eligibility, initial language level and settlement/employment needs. 
• Schedule appointments for new clients for registration and intake. 
• Place reminder calls for clients registered for appointments and workshops; reschedule appointments when staff are absent.
• Assist clients with online registration as well as encourage clients who may not be eligible for services to participate in our workshops and to use the resource centre.
• Accurately enter and maintain client and event-related data in iCare and follow up records, with a focus on job fairs, networking events, and caseload updates.
• Provide administrative assistance in planning and coordinating workshops, job fairs, and conferences to ensure smooth execution.
• Assist in updating program materials and resources, including managing and maintaining content on the online learning management platform.
• Conduct follow-up communications with clients and administer post-program surveys and 3-, 6-, and 12-month interval assessments   
• Create events/workshop registrations for all workshops through Eventbrite and send marketing notice of these new events including the Eventbrite links. 
• Support the coordination and logistics of planning and delivering onsite job fairs and other events. 
• Participate in community outreach to promote SfC programs and services including attending various stakeholders networking sessions and special events.
• Create client files and assist with file management and maintenance to ensure quality control measures as well as data collection constancy and integrity, and security. 
• Compile our customer service feedback from our individual and workshop clients and submit to the supervisor for analysis. 
• Attend staff and team meetings as required. 
• Perform other tasks as assigned by management.

 

QUALIFICATIONS, SKILLS, AND ATTRIBUTES: 

• Post-Secondary degree or diploma required in administration, customer service, community work and/or related field 
• A minimum of 2 years of related experience required
• Experience operating telephone switchboard, multi-line phone system required 
• Criminal reference check for vulnerable sector is required 
• Excellent communication skills, fluent in other languages would be an asset 
• Strong interpersonal, teamwork and customer service skills 
• Initiative, energy, and persistence in completing assignments
• Adaptable with excellent problem-solving skills and a high level of resourcefulness 
• Touch typing, data entry, proficiency working in Windows, Google, and MS office applications required 
• Excellent organizational skills and ability to multitask effectively
• Knowledge of and familiarity with community resources 
• Sensitivity to, and understanding of, issues of concern to the immigrants and refugees, youth, persons with a disability

 

As part of our commitment to diversity & inclusion racial justice and reconciliation, Skills for Change encourages applications from those who identify as Black, Indigenous, LGBTQS+, Racialized and other under-represented communities. Skills for Change offers accommodation for applicants with disabilities in each stage of the hiring process. If you are contacted regarding a job opportunity, please advise if you require accommodation. This document is available in an alternate format on request. We thank all applicants for their interest in this position however only those selected for an interview will be contacted.