About the role
Ranked a Best Employer in Canada for 25 years, Bennett Jones is one of Canada’s premier business law firms and home to 500 lawyers and business advisors. With deep experience in complex transactions and litigation matters, and offices in Calgary, Edmonton, Montréal, Toronto, Vancouver and New York, the firm is well equipped to advise businesses and investors with Canadian ventures and connect Canadian businesses and investors with opportunities around the world. Serving clients since 1922, we are proud to be the firm that businesses trust with their most complex legal matters.
We are currently recruiting for the following role in our Calgary office:
Billing Specialist
The Role The Billing Specialist supports the successful operation of the billing department by processing a high volume of prebills, e-bill submissions and a variety of accounting tasks in an efficient and accurate manner. The successful candidate must be detail oriented, organized and able to comprehend complex invoice preparation requests while providing superior customer service to all staff at Bennett Jones.
Essential Functions
- Review and complete edits for received prebills, and prepare invoices for electronic distribution to assistants
- Set up new e-billing clients and matters in accordance with the clients outside counsel guidelines within external e-billing systems and internal accounting systems
- Work within e-billing systems to submit invoices, manage rates, accruals, budgets, and administrative functions
- Work with legal assistants and lawyers to obtain accruals for submission to e-billing clients
- Process and respond to internal and external clients on billing/e-billing inquiries via email and phone inquiries
- Apply and maintain phase and task codes on client matters
- Work closely with the Matter Management department to ensure accuracy of client and matter set up for e-billing clients
- Audit and monitor invoice submissions for assigned e-billing clients to ensure accuracy, and follow up on unsuccessful submissions, deductions, rejections, and pending approvals.
- Open communication to enable efficient practices between accounting departments
- Identify inefficiencies and work with department supervisor/manager to determine solution towards continuous improvement
- Provide billing/e-billing process guidance to internal staff
- Continually evaluate process and procedures for efficiencies; coupled with documenting, creating and updating existing process and procedures
- Ensure all responsibilities are managed in accordance with Bennett Jones policies
- Assist in billing project assignments
- Other duties or projects as assigned by the Billing Supervisor
- Overtime will be necessary
Qualifications
- Minimum of 2 year working experience within a multicurrency billing/e-billing processing role, or associated accounting knowledge is required
- Experience in a legal work environment or other professional services firms are considered assets
- Proficiency with Microsoft Office products and familiarity with industry software is required
- Technical ability and capacity to learn and work in 40+ e-billing systems and associated LEDES files
- Understanding of UTBMS Phase, Task and Activity codes
- Ability to work independently and within a team environment, to manage multiple priorities in a fast-paced environment to meet deadlines
- Displays strong organizational skills with a keen attention to detail
- Effective and proactive decision-making skills through an ability to analyze circumstances to identify problems and achieve solutions
- Effective written and interpersonal communication skills to relate with a diverse range of people and personalities while demonstrating strong customer service skills
Apply To Human Resources
Bennett Jones Services Limited Partnership
4500 Bankers Hall East, 855 - 2 Street SW
Calgary, AB T2P 4K7
E-mail: hrdeptcal@bennettjones.com
About Bennett Jones
For over a century, Bennett Jones has been an internationally recognized Canadian law firm founded and focused on principles of professional excellence, integrity, respect and independent thought. Our firm’s leadership position is reflected in the law we practise, the ground-breaking work we do, the client relationships we have and the quality of our people.
Bennett Jones is home to more than 500 lawyers and business advisors in seven offices—Calgary, Toronto, Edmonton, Ottawa, Vancouver, Montréal and New York. Our professional practice encompasses virtually every sector of business, industry and government. Operating seamlessly across our geographic locations, our business practice is to assign lawyers to work on client files who have the skills and experience that best meet our clients’ needs.
Our ranks are filled with leaders in the fields of mergers and acquisitions, energy and natural resources, corporate finance and banking, bankruptcy and restructuring, commercial litigation, climate change, environment, ESG, construction, technology and intellectual property, tax, competition, international trade and public policy. Members of our exceptional Public Policy group have served at the highest levels of office and been invaluable for their leadership in shaping public policy in Canada—and in developing business responses to those policies.
Among our group we count a former governor of the Bank of Canada, two former deputy prime ministers of Canada, a former Supreme Court of Canada justice, a former Canadian ambassador to the United States of America and a former commissioner of the Canadian Competition Bureau.
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About the role
Ranked a Best Employer in Canada for 25 years, Bennett Jones is one of Canada’s premier business law firms and home to 500 lawyers and business advisors. With deep experience in complex transactions and litigation matters, and offices in Calgary, Edmonton, Montréal, Toronto, Vancouver and New York, the firm is well equipped to advise businesses and investors with Canadian ventures and connect Canadian businesses and investors with opportunities around the world. Serving clients since 1922, we are proud to be the firm that businesses trust with their most complex legal matters.
We are currently recruiting for the following role in our Calgary office:
Billing Specialist
The Role The Billing Specialist supports the successful operation of the billing department by processing a high volume of prebills, e-bill submissions and a variety of accounting tasks in an efficient and accurate manner. The successful candidate must be detail oriented, organized and able to comprehend complex invoice preparation requests while providing superior customer service to all staff at Bennett Jones.
Essential Functions
- Review and complete edits for received prebills, and prepare invoices for electronic distribution to assistants
- Set up new e-billing clients and matters in accordance with the clients outside counsel guidelines within external e-billing systems and internal accounting systems
- Work within e-billing systems to submit invoices, manage rates, accruals, budgets, and administrative functions
- Work with legal assistants and lawyers to obtain accruals for submission to e-billing clients
- Process and respond to internal and external clients on billing/e-billing inquiries via email and phone inquiries
- Apply and maintain phase and task codes on client matters
- Work closely with the Matter Management department to ensure accuracy of client and matter set up for e-billing clients
- Audit and monitor invoice submissions for assigned e-billing clients to ensure accuracy, and follow up on unsuccessful submissions, deductions, rejections, and pending approvals.
- Open communication to enable efficient practices between accounting departments
- Identify inefficiencies and work with department supervisor/manager to determine solution towards continuous improvement
- Provide billing/e-billing process guidance to internal staff
- Continually evaluate process and procedures for efficiencies; coupled with documenting, creating and updating existing process and procedures
- Ensure all responsibilities are managed in accordance with Bennett Jones policies
- Assist in billing project assignments
- Other duties or projects as assigned by the Billing Supervisor
- Overtime will be necessary
Qualifications
- Minimum of 2 year working experience within a multicurrency billing/e-billing processing role, or associated accounting knowledge is required
- Experience in a legal work environment or other professional services firms are considered assets
- Proficiency with Microsoft Office products and familiarity with industry software is required
- Technical ability and capacity to learn and work in 40+ e-billing systems and associated LEDES files
- Understanding of UTBMS Phase, Task and Activity codes
- Ability to work independently and within a team environment, to manage multiple priorities in a fast-paced environment to meet deadlines
- Displays strong organizational skills with a keen attention to detail
- Effective and proactive decision-making skills through an ability to analyze circumstances to identify problems and achieve solutions
- Effective written and interpersonal communication skills to relate with a diverse range of people and personalities while demonstrating strong customer service skills
Apply To Human Resources
Bennett Jones Services Limited Partnership
4500 Bankers Hall East, 855 - 2 Street SW
Calgary, AB T2P 4K7
E-mail: hrdeptcal@bennettjones.com
About Bennett Jones
For over a century, Bennett Jones has been an internationally recognized Canadian law firm founded and focused on principles of professional excellence, integrity, respect and independent thought. Our firm’s leadership position is reflected in the law we practise, the ground-breaking work we do, the client relationships we have and the quality of our people.
Bennett Jones is home to more than 500 lawyers and business advisors in seven offices—Calgary, Toronto, Edmonton, Ottawa, Vancouver, Montréal and New York. Our professional practice encompasses virtually every sector of business, industry and government. Operating seamlessly across our geographic locations, our business practice is to assign lawyers to work on client files who have the skills and experience that best meet our clients’ needs.
Our ranks are filled with leaders in the fields of mergers and acquisitions, energy and natural resources, corporate finance and banking, bankruptcy and restructuring, commercial litigation, climate change, environment, ESG, construction, technology and intellectual property, tax, competition, international trade and public policy. Members of our exceptional Public Policy group have served at the highest levels of office and been invaluable for their leadership in shaping public policy in Canada—and in developing business responses to those policies.
Among our group we count a former governor of the Bank of Canada, two former deputy prime ministers of Canada, a former Supreme Court of Canada justice, a former Canadian ambassador to the United States of America and a former commissioner of the Canadian Competition Bureau.