About the role
Title: Program Coordinator, Technical Services
Reports To: Sr. Director, Technical Services
Position Summary : The Program Coordinator will provide vital administrative and coordination support to the Technical Services and IPM teams, while also assisting the Sr. Director of Technical Services. This role ensures the smooth execution of projects and contributes to the effective delivery of organizational initiatives through reliable administrative oversight and collaboration.
Responsibilities
- Provide general administrative support, including document preparation, coordination, and assistance with team operations
- Assist in planning and coordinating tech services, intensification and pest management team activities
- Monitor team deadlines, appointments, and follow-up actions to ensure timely completion of tasks
- Liaise with IPM team regularly to coordinate and schedule pest control activities to ensure timely and effective implementation
- Maintain and update pest management records and databases, ensuring accuracy and consistency across monitoring logs, treatment information, and activity reports for all units and common areas
- Maintain and update tracking documents, incorporating automated tools to support internal controls, management, and reporting
- Assist teams with the annual and quarterly budget updates and process
- Maintain an organized and efficient electronic filing system to ensure easy access and accurate recordkeeping
- Lead, monitor, support and update documents stored in CAPREIT’s EHS and Operations Management software (Ops-In-A-Box)
- Provide administrative support in contract management, including document handling, tracking, and coordination of related processes
- Compile monthly, quarterly, and ad hoc reports as required
- Other projects as assigned by the Sr. Director, Technical Services
Qualifications
- Completed Diploma or Bachelor’s degree with a Technical or Business major
- 2 years related experience in Project Coordination or equivalent.
- Proficiency in MS Office Suite with an emphasis on complex data manipulation in Excel
- Strong attention to detail with a high level of accuracy and ability to manage multiple tasks simultaneously
- Excellent organizational and time management skills
- Demonstrated ability to work collaboratively, with a strong sense of teamwork and professional integrity
About CAPREIT
The Best Place to Live, Work and Invest.
For over 25 years, Canadian Apartment Properties REIT has grown from owning 2,900 apartment suites in Ontario to owning approximately 47,900 residential apartment suites, excluding assets held for sale, as of September 30, 2024. We have expanded and diversified across Canada’s strongest urban growth markets, as well as into Europe, and our portfolio has grown to approximately $15.1 billion of investment properties, excluding assets held for sale, as at September 30, 2024.
Quality Accommodations across Canada
At CAPREIT we treat our residents with the utmost respect and strive to meet their needs well beyond their rental apartment. The reason for our success is simple: We’re all about building happy, supportive, thriving communities that are friendly and welcoming. At the heart of our apartments, townhomes, and land lease communities are our residents. So that’s where our care starts. Visit one of our rental properties and find out for yourself why our units are so sought after. You may just make one your home.
Professional Management Team
We offer a professional, dedicated team with a unique proactive management style. CANADIAN APARTMENT PROPERTIES • REIT is a growth-oriented investment trust mandated to provide a safe, happy home to our thousands of residents and provide investors with long-term, predictable returns and cash distributions.
About the role
Title: Program Coordinator, Technical Services
Reports To: Sr. Director, Technical Services
Position Summary : The Program Coordinator will provide vital administrative and coordination support to the Technical Services and IPM teams, while also assisting the Sr. Director of Technical Services. This role ensures the smooth execution of projects and contributes to the effective delivery of organizational initiatives through reliable administrative oversight and collaboration.
Responsibilities
- Provide general administrative support, including document preparation, coordination, and assistance with team operations
- Assist in planning and coordinating tech services, intensification and pest management team activities
- Monitor team deadlines, appointments, and follow-up actions to ensure timely completion of tasks
- Liaise with IPM team regularly to coordinate and schedule pest control activities to ensure timely and effective implementation
- Maintain and update pest management records and databases, ensuring accuracy and consistency across monitoring logs, treatment information, and activity reports for all units and common areas
- Maintain and update tracking documents, incorporating automated tools to support internal controls, management, and reporting
- Assist teams with the annual and quarterly budget updates and process
- Maintain an organized and efficient electronic filing system to ensure easy access and accurate recordkeeping
- Lead, monitor, support and update documents stored in CAPREIT’s EHS and Operations Management software (Ops-In-A-Box)
- Provide administrative support in contract management, including document handling, tracking, and coordination of related processes
- Compile monthly, quarterly, and ad hoc reports as required
- Other projects as assigned by the Sr. Director, Technical Services
Qualifications
- Completed Diploma or Bachelor’s degree with a Technical or Business major
- 2 years related experience in Project Coordination or equivalent.
- Proficiency in MS Office Suite with an emphasis on complex data manipulation in Excel
- Strong attention to detail with a high level of accuracy and ability to manage multiple tasks simultaneously
- Excellent organizational and time management skills
- Demonstrated ability to work collaboratively, with a strong sense of teamwork and professional integrity
About CAPREIT
The Best Place to Live, Work and Invest.
For over 25 years, Canadian Apartment Properties REIT has grown from owning 2,900 apartment suites in Ontario to owning approximately 47,900 residential apartment suites, excluding assets held for sale, as of September 30, 2024. We have expanded and diversified across Canada’s strongest urban growth markets, as well as into Europe, and our portfolio has grown to approximately $15.1 billion of investment properties, excluding assets held for sale, as at September 30, 2024.
Quality Accommodations across Canada
At CAPREIT we treat our residents with the utmost respect and strive to meet their needs well beyond their rental apartment. The reason for our success is simple: We’re all about building happy, supportive, thriving communities that are friendly and welcoming. At the heart of our apartments, townhomes, and land lease communities are our residents. So that’s where our care starts. Visit one of our rental properties and find out for yourself why our units are so sought after. You may just make one your home.
Professional Management Team
We offer a professional, dedicated team with a unique proactive management style. CANADIAN APARTMENT PROPERTIES • REIT is a growth-oriented investment trust mandated to provide a safe, happy home to our thousands of residents and provide investors with long-term, predictable returns and cash distributions.