The City of Orillia is hiring an
Facilities Coordinator

The City of Orillia is less than 90 minutes from the Greater Toronto Area. Even though growth and progress have been strong in recent years, the Sunshine City has worked hard to retain the small-town charm that has captivated generations. The quality of life is unbeatable in this city surrounded by two lakes, where outdoor pursuits are available in all seasons and are enjoyed by both visitors and residents.

The City of Orillia is currently seeking a highly motivated individual to fill the position of Facilities Coordinator

Reporting to Manager of Corporate Facilities, The Facilities Coordinator is responsible for overseeing facility services, including building maintenance, custodial operations, and related support functions. The role ensures the safe, efficient, and effective operation of municipal facilities to optimize City assets, extend asset life, and support the delivery of municipal services

Candidates must possess a minimum grade 12 secondary school diploma or equivalent, as well as a minimum of three years of experience in facility management, preferably in a municipal environment. This position requires excellent computer skills including MS Office applications, including Word, Excel, e-mail, and the internet.

The City of Orillia offers a competitive salary, a comprehensive benefits package, and registration with the OMERS Pension Plan. The salary for this position is $68,087 to $79,652 based on a 40-hour work week.

Interested candidates with the required qualifications are welcome to submit their resume and letter of interest by September 17, 2025, at Noon.

Applications will only be accepted by applying online. Please click the " Apply Now" button below.

We thank all applicants, however, only those selected for an interview will be contacted.

Note: The City of Orillia is committed to an inclusive, barrier-free environment. Accommodation will be provided in all steps of the hiring process. Please advise the City of Orillia Human Resources Department if you require any accommodations to ensure you can participate fully and equally during the recruitment and selection process. We thank all applicants that apply and advise that only those to be interviewed will be contacted. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is collected under the authority of the Municipal Act 2001,S.O. 2001, c. 25., and will be used for the purpose of candidate selection. Questions about this collection should be directed to the Freedom of Information Coordinator, City of Orillia, 50 Andrew St. S., Orillia ON L3V 7T5.

Facilities Coordinator

Position Synopsis and Purpose

Reporting to the Manager of Corporate Facilities, the Facilities Coordinator is responsible for overseeing facility services, including building maintenance, custodial operations, and related support functions. The role ensures the safe, efficient, and effective operation of municipal facilities to optimize City assets, extend asset life, and support the delivery of municipal services

Major Responsibilities

Description

Approx. Time

Spent (%)

Programs/Service Delivery

• Ensure all building systems, equipment, structures, and grounds are properly maintained to maximize life expectancy, efficiency, and occupant comfort and safety
• Conduct regular facility inspections and report hazards, damages, or required repairs Apply solutions considering on-going operational and maintenance effectiveness.
• Operate and perform maintenance on HVAC, BAS, electrical, plumbing, carpentry, and landscaping systems.
• Observe and maintain heritage building features in accordance with preservation standards, ensuring maintenance and repairs respect the historical integrity of designated facilities.
• Serve as first point of contact for contractors and tenants daily operational needs, including office renovations, alterations, repairs, and problem-solving to ensure tenant satisfaction.
• Provide on-call coverage for after-hours, evening, and weekend emergencies as required
• Ensure compliance with applicable legislation, including the Fire Code, Technical Standards and Safety Act, Building Code, and other relevant regulations
• Other duties as assigned in accordance with corporate objectives

40%

Policies & Administration

• Maintain accurate monthly maintenance records for all operating systems, including entries in CityWide.
• Complete performance evaluations for Facility Attendant staff.

20%

Financial Management

• Purchase and maintain building and maintenance supplies.
• Monitor and adhere to the departmental budget and assist in the preparation of annual Operating and Capital budgets

10%

• Note: All activities are expected to be performed in a safe manner, in accordance with the Occupational Health and Safety Act and its Regulations, along with Corporate Safety policies, procedures and programs. In addition, all necessary personal protective equipment must be used and maintained in good condition.

Decision Making and Independence

1. Examples of the types of decisions that are made or issues/situations that are dealt with on a regular basis and how judgement is used to resolve them.

• Adjusts schedules, sequencing, and minor project scope or timeline decisions as required to support operational priorities and ensure continuity of services without impacting program needs.

2. Examples of situations or problems that are referred to the supervisor for direction or resolution.

• The position may be involved in developing solutions for facility renovations, retrofits, and minor capital projects, and in collaborating with internal and external partners to determine the most appropriate course of action.

Minimum Qualifications

Education (degree/diploma/certifications)

• Minimum Grade 12 Secondary School Diploma or equivalent.

Experience

• Minimum of three years of experience in facility management, preferably in a municipal environment.

Knowledge/Skills/Ability

• Knowledge of building systems (HVAC (especially), electrical, plumbing), carpentry and landscaping an asset. Knowledge of The Fire Code, Fire detection systems and devices, Fire Safety Plans, DDC Building Automation Systems, Elevating Devices Act.
• Strong working knowledge of mechanical, electrical, structural and building envelope, natural environment, controls and management systems.
• Excellent computer skills including MS Office applications, including Word, Excel, e-mail, and the internet. Experience with energy and asset planning systems is an asset.
• Possess excellent leadership, time management, organizational negotiation and communication skills with the ability to multi-task

Physical Demands

• Sitting, standing, or walking. Work is conducted in a standard office environment with continual visual concentration required.
• Proper personal equipment (PPE) is required when on-site at various construction projects and facilities.
• May be required to work in outside weather conditions and may be exposed to wet, cold and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals. Appropriate personal protective equipment (PPE) must be worn when working with or around hazardous chemicals and/or equipment.

Position Requirements

• Valid Class ‘G’ Ontario Driver’s License and access to a reliable vehicle.

• A current and acceptable Criminal Record Check is required prior to the commencement date.

• Attendance at meetings, seminars and conferences as required.

• Must have a high-speed internet connection and a proper workstation at a home location.

Preferred Qualifications

Education (degree/diploma/certifications - in addition to the above)

• Facility Management Professional (FMP) designation.
• Building Owners and Managers Institute (BOMI) designation.

Knowledge/Skills/Ability (in addition to the above)

• Strong working knowledge of mechanical, electrical, structural and building envelope, natural environment, controls and management systems.

Position Classification

Position Title: Facilities Coordinator

Division: Asset Management & Maintenance

Department: Environment and Infrastructure Services

Classification: Exempt (non-union)

Work Location: Various

Reports to (Direct): Manager of Corporate Facilities

Position(s) Supervised Directly: N/A

Position(s) Supervised Indirectly: N/A

Effective Date: August 27, 2025

Revision Date: August 27, 2025

Salary Range: Category 3- Exempt Salary Schedule

Hours per Week: 40

Organizational Chart

Below is the reporting relationship of this position to others within the immediate department.