Project Manager-Business Solutions

Montreal (Remote)

Our client is seeking an experienced Project Manager to join their growing team. In this role you will be responsible for supporting the Head of Business Solutions, with providing Guardrails, documentation and consultancy to a network of operating companies and end to end management from creation, corporate setup, acquisition of bank account, client pipeline, flow of funds, “shop front” setup, substance management and all connected activities.Your primary focus will be on executing the strategy for all aspects of business management to create a seamless and efficient process for our clients to operate in a global environment.

Responsibilities

Corporate Structure Oversight

• Prepare business cases and manage project timelines for entity changes
• Coordinate the formation, modification, and dissolution of legal entities globally.
• Manage stakeholder communications across legal, tax, and finance during corporate restructuring activities.
• Prepare business cases, process maps, and implementation plans for structural changes.
• Ensure documentation and internal approvals align with company policy.
• Collaborate with operational owners to develop and execute online and physical presence that aligns with brand objectives
• Collaborate with Stakeholders to establish effective communication channels, and ensure alignment with individual business goals and narratives

Governance & Regulatory Compliance

• Manage third-party compliance vendors
• Track and monitor entity compliance milestones (filings, board meetings, resolutions).
• Support global governance obligations in coordination with external counsel and local corporate service providers.
• Facilitate governance reviews and ensure documentation is properly maintained.
• Maintain internal controls related to governance tasks and compliance workflows.
• Collaborate with internal teams to develop unified systems and processes

Intercompany Coordination & Due Diligence

• Oversee the coordination and renewal of intercompany agreements in alignment with tax and finance policies
• Track and update intercompany agreements and ensure audit readiness
• Coordinate the preparation of data and documentation for internal and external audits
• Assist with integration planning and entity onboarding post-acquisition
• Liaise with accounting, legal, and treasury teams for intercompany transaction support
• Lead the collation and validation of corporate documentation during due diligence processes for investments, partnerships, and acquisitions
• Track and support post-acquisition entity onboarding and integration activities

Strategic Advisory & Expansion

• Develop implementation plans for structure changes
• Interface with business unit leaders
• Develop cross-functional playbooks for international entity setup
• Conduct high-level feasibility and jurisdictional analysis for new markets and legal entity planning.
• Prepare briefing materials and presentations for senior leadership on entity-related strategic decisions.

Systems, Data, and Reporting

• Maintain accurate and complete legal entity data in legal entity management systems
• Lead periodic data reviews and cleanups to ensure data integrity
• Generate dashboards and reports to support transparency and compliance tracking
• Manage user access, workflows, and system enhancements in collaboration with IT or platform vendors

Risk Management & Controls

• Maintain a risk register of legal entity-related risks, including compliance lapses, regulatory exposure, and geographic complexity
• Proactively identify and escalate issues to the Head of Corporate Networks
• Support contingency planning and documentation for business continuity related to the legal entity network

Qualifications

• Proven experience in network management, business strategy, and financial oversight.
• Strong leadership skills with the ability to motivate and guide a team.
• Exceptional communication and interpersonal skills for building and maintaining relationships.
• Familiarity with procurement processes.
• Experience in executing strategies for businesses.
• "Can-do" attitude, who can get amongst the weeds
• Strong and proven negotiation skills
• Outstanding organisational & time management skills
• Excellent stakeholder management skills with the ability to manage up effectively
• Discretion & confidentiality

This is a fantastic opportunity to join a growing team. The company offers a competitive compensation package, medical & health benefits and RRSP matching.

If this sounds like the ideal position for you then apply today!