About The Role:

What You Will Do:

SUMMARY

The Supply Chain Manager is responsible for overseeing and managing the company’s overall supply chain and logistics strategy and operations in order to maximize process efficiency and productivity. This role involves procurement, inventory and storehouse management, logistics, supplier relationship management, and continuous process improvement. The Supply Chain Manager ensures cost-effective operations while maintaining high service levels and compliance with company policies and regulatory requirements.

The role provides leadership to Supply Chain team members; Buyers, Purchasers, and Stores Attendants. Ensuring effective performance, development, and alignment with organizational standards and service expectations of the staff.

This role has oversight and accountability for the development, implementation, and ongoing management of organizational purchasing policies, systems, and procedures. It ensures procurement activities align with established governance, operational requirements, and financial controls. Accountable for ensuring staff effectively prepare tenders, evaluate vendor proposals, negotiate and award contracts, and manage supplier relationships to achieve value, compliance, and service reliability. The role also supports material requirements planning and contributes to Workday system enhancements and associated training to strengthen procurement processes.

In addition, this role performs project management activities to support the successful execution of capital and operational projects, ensuring they are delivered on time, within scope, and on budget. Accountable to support Stakeholders with coordinating project initiation, procurement planning, stakeholder communications, and monitoring project progress and responsible for the financial tracking to ensure successful project execution.

Essential duties, responsibilities, and performance measures

SERVICE EXCELLENCE:

Performance Measures include:

Contract Management and Vendor Agreements

Accountable for negotiating and preparing all of Bethany’s non-collective contractual agreements for submission and approval to the CEO. Reviews all contractual documents provided by vendors to determine whether a Bethany agreement should be drafted or if the vendor’s agreement may be used. When vendor agreements are utilized, ensures terms meet Bethany standards related to insurance coverage, WCB, indemnification, criminal checks/immunization, and orientation requirements.

Procurement and Vendor Management

Responsible for new vendor setup in Workday. Accountable for purchasing goods and services in support of capital projects and capital budgets. Coordinates the organized return of capital goods to vendors when required.

Budget, Finance, and Reporting

Reviews previous budgets to ensure all relevant areas are considered in the development of the new budget. Prepares a list of all items to be purchased during the upcoming year, including estimated costs and supporting rationale. Prepares and maintains the capital spending summary for the monthly executive report. Submits claims related to Bethany’s insurance policies to the insurance broker on behalf of stakeholders.

Audit, Inventory, and Financial Controls

Ensures procedures are in place for Supply Chain’s participation in the auditing process. Provides reporting information as required by senior management and auditors. Develops and updates year-end procedures for inventory and submits all inventory results to the Finance Department.

Policy, Governance, and Process Improvement

Develops, implements, and maintains policies and procedures applicable to all aspects of the Supply Chain business unit. Actively encourages Materials Management staff to identify process improvements and leads the review and revision of purchasing processes across the organization. Procurement Systems and Workday Optimization

Leads Workday procurement and procure-to-pay system enhancements, process improvements, and associated training.

Leadership:

Performance Measures include:

Conducts regular staff meetings, keeping staff informed of Society initiatives, and maintains good working relationships with staff. Ensures adequate participation by Supply Chain staff in Society Committees. Participates in Bethany’s Business Planning Process with other management staff and communicate results to department staff. Determines any additional resources required by Supply Chain Department to support the business plan and communicate those additional requirements to the Director, Facilities Management. Determines changes to be made to plan, and communicating those changes to staff and Director Facilities Management. Writes the in-service education guide which outlines Supply Chain processes. Reviews the meeting material on a regular basis with staff, to keep it current with Society policy.

3. Team Work: Demonstrates leadership by living Bethany’s mission and values in daily work, fostering a culture of respect, collaboration, and service while working cooperatively with others as an effective team member. Performance Measures include:

Collaborates with Supply Chain staff to plan the align departmental priorities in support of the business plan. Meets with staff to determine department to identify operational needs, including education, equipment/supplies to support effective job performance. Works with stakeholders to establish product specifications, product samples and evaluations to support informed purchasing decisions. Collaborates with Director, Facilities Management, and any other identified stakeholders, to identify purchasing requirements of various corporate projects.

4. Pro-active Learner: Demonstrates the mission, vision and values of Bethany and lives out the mission of Creating Caring Communities through a commitment to continuous learning, collaboration, and professional growth.

Performance Measures include:

Understands, follows and applies all Bethany processes, policies and Code of Conduct.

b. Attends and actively participates in education opportunities, health and safety training and safe equipment operation training.

c. Collaborates, communicates and shares knowledge and learning experiences with co-workers.

d. Demonstrates commitment to learning new skills, and actively participates in workplace projects.

5. Safety: Contributes to a safe environment for residents, the team and self by understanding and adhering to safety guidelines and practices at all times.

Performance Measures include:

Identifies and mitigates unsafe conditions in the work environment, including immediate reporting of any unsafe conditions. Strong knowledge of body mechanics and proper lifting techniques. Utilizes the reporting process for Employee Injury and Hazardous conditions and resident unusual occurrences. Participates in fire drills and understands fire, WHMIS, MSIP and general safety procedures.

Qualifications

Education & Professional Designation

A recognized Bachelor’s degree in a related field

b. SCMP, CSCP, CIPS, or an equivalent professional designation is preferred.

c. Active membership in Supply Chain Canada is considered an asset.

Experience

Three to Five years’ experience in Purchasing or Supply Chain

Nonprofit and/or healthcare organization experience preferred.

Proven ability to lead teams, drive operational discipline, and manage change.

Additional skills

Experience with Workday procurement and inventory modules, plus other PO/service/work order systems.

Knowledgeable and proficient in the use of Microsoft Word and Excel software.

Experience with Workday purchasing and accounts payable software.

Familiarity with automated payroll, staff scheduling and accounting software also an asset.

Fundamental knowledge of tendering, negotiating and contracting processes.

PHYSICAL REQUIREMENTS

• Good vision and hearing (with correction if needed) is required.
• Able to spend prolonged periods at a desk utilizing a computer and monitor and performing other close visual work as required (sitting, handling, touching, finger dexterity).
• Mobility for kneeling, bending, stooping and light lifting would be utilized as able or necessary.

Service Excellence:

At Bethany, Service Excellence is the core of our mission. It empowers our team to strive for the best in every interaction and reinforces our commitment to exceptional service experiences for our residents, tenants, families, and colleagues. Together, we are dedicated to “Creating Caring Communities.”

Position Information:

Location:

Calgary, Alberta

Site:

Bethany Corporate Office

Site Address:

100, 2915 – 26th Avenue SE, Calgary AB, T2B 2W6

Classification:

Manager Supply Chain (MGR-CP64-004) - Bethany Corporate Office

FTE:

1.00

Non- Union/Union:

Department/Unit:

Procurement

Time Type:

Full time

Position Type:

Temporary (Fixed Term)

Shift & Hours of Work:

Monday to Friday (0800-1615)

Shift per Cycle:

5 days per week, 1 year contract

Position Start Date:

2026-05-01

Position End Date:

2027-05-01

All applicants are thanked for their interest. Only those selected to move forward will be contacted.

Bethany Care Society is an equal opportunity employer.

Successful candidates will be required to obtain a Criminal Background Check and provide proof of all mandatory immunizations.

Bethany Care Society complies with the Personal Information Protection and Electronic Documents Act (PIPEDA). By forwarding your resume to Bethany you are consenting to the collection and use of your personal information for this job competition. Your information will be kept strictly confidential.