Company Description

We specialize in accelerating the rental, booking, and sale of locations through the latest 3D & 360° interactive visual marketing services. Our tools, including virtual tours, floor plans, videos, drones and professional photography, are tailored to the Real Estate, Property Management, Accommodation, and Facility Rental industries. By showcasing properties in the best possible light, our services help clients achieve faster conversions and increased returns on investment. We are committed to saving time for our clients while maximizing their revenue potential.

PLEASE read the entire job description below including the "HOW TO APPLY" section.

i.e Do NOT just apply via Indeed's "Apply Now" and wait - otherwise we will IGNORE your application

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Do YOU want to work in a friendly and fast paced environment that really makes life easier for a lot of people?

We are an entrepreneurial company with a small but amazing tight knit internal team and loyal external team providing services on the ground.

We need a special person to be our “Office” admin & bookkeeper who is a TEAM player to help ensure things run smoothly while ensuring all our t's are crossed and i's are dotted. This is a part-time

position and offers a choice of office work, hybrid, or work from home virtual environment.

You’ll be supporting a mostly remote workforce and virtual team but we have an office in Surrey, BC. 

BIG PICTURE

We have a systematic approach to how we operate and are looking for someone that is tech savvy and systems oriented. You’ll need to work with various platforms, integration tools, and be able to adapt to the quickly changing software landscape, especially in this new AI era, and make sure all the data is flowing and coming in correctly so the team can have accurate & TIMELY financial reporting. You also need to help us manage the cash flow.

We’re huge proponents of creating replicable processes. We’ll need you to document and update policies and procedures in our company wiki. This way as you take on more complex and higher value projects, training the next person will be easy-peasy and it’s easy for other team members to get answers if you aren’t available. We want someone that is always looking for improvements to make it better for themselves, the company, and our customers.

We use Quickbooks, Payworks, Stripe, Keap, Clickfunnels and other web based platforms, so any experience there is a bonus! ( In any case, you WILL need previous solid bookkeeping qualifications & experience, as we are unable to train on this)

RESPONSIBILITIES

You'll need to be resourceful and have the ability to figure things out on your own using Google search and AI tools. We don't micromanage and want someone that is self-accountable and willing to figure things out on their own. We empower talented people who bring new ideas to the table to make things more efficient. We love for team members to take things and run with them…

Day-to-day responsibilities Include:

• keeping our books in Quickbooks
• making sure the bills are ACCURATE & paid
• doing payroll, government remittances, & reimbursements
• invoicing & follow up calls on receivables
• monitoring & improving cash-flow
• reporting to owners & the team
• communicating with clients
• helping with customer support
• helping with automation projects and whatever else we need help with

(Excellent communication skills are a MUST since you will be communicating with our clients, who can on occasion be demanding and impatient).

Skills and Qualifications

• Strong attention to detail and interpersonal skills
• Excellent time management, and organizational skills
• Excellent written and oral communication skills
• Ability to work independently as well as part of a diverse team
• Self-motivated and adaptable to a fast paced and dynamic work environment
• Ability to work in a fast paced, in a deadline driven environment
• Proven experience in accounting or a related field is preferred.
• Strong analytical skills with the ability to perform account analysis effectively.
• Proficiency in bank account reconciliation processes.
• Experience with accounts receivable and accounts payable functions is essential.
• Knowledge of payroll processing and related regulations is highly desirable.
• Familiarity with Quickbooks, Google Workspace & Payworks is an asset

Education and Experience

• 2-3 years of relevant experience in bookkeeping
• Knowledge of accounting principles and practices at an intermediate level
• Proficient in Google Workspace with advanced skills in Google Sheets / Excel
• Bachelor’s Degree or Diploma in Accounting/Finance preferred

HOW TO APPLY

If you're looking to work in a friendly environment, and think you've got the skills to help us grow, then Apply but read the message we’ll send you immediately after you apply as that will have the real application instructions!

In our many years in business, we've seen every boring resume and cover letter, they're all the same, so read below carefully...

Please follow the link we’ll send you where you’ll be able to include a Google Docs link for your resume (or qualifications) - submissions any other way will be ignored and deleted. In addition to some specific insights about you and your experience, you’ll be able to tell us, in your own words, why we should choose you for this position over anyone else. Although we are all about using technology, AI and automation we don’t want to know what ChatGPT, Gemini or Grok thinks you should tell us. We want to know in your owner words the answers to our questions. So answer from the gut.

We look forward to hearing from you.

Your SeeVirtual Team