Under the supervision of the Procurement Manager, you will be responsible for carrying out tasks requiring a high degree of accuracy in order to ensure the proper processing of purchase order invoices, in accordance with the established Purchasing Protocol. You will also be responsible for supporting project management teams in tracking financial commitments and equipment rentals on construction sites.

Management of Work Orders and Supplier Invoices

• Obtain and verify delivery slips for each project
• Track receipt of work orders and invoices against the relevant purchase order, in accordance with the established protocol
• Ensure invoiced rates comply with supplier agreements and notify the Buyer and/or supplier when discrepancies arise
• Collaborate with the responsible Buyer to adjust purchase orders as required
• Follow up weekly with project teams on invoice approvals for assigned projects
• Prioritize payment of invoices from key Operations suppliers in line with Procurement agreements
• Generate supplier billing reports for project management teams upon request

Management of Concrete Delivery Tickets

• Obtain all concrete delivery tickets from the construction site and/or supplier related to concrete supply invoices
• Verify invoiced rates against supplier agreements
• Enter concrete tickets into the Aggregates system
• Provide entry reports to project management teams for approval
• Forward signed reports to Accounting for supplier payment

Management of Equipment Rentals

• Track equipment rental status in the database in coordination with construction sites
• Update the database based on site-provided information
• Ensure all required documentation is collected for each rented piece of equipment from the site and/or supplier
• Notify the Buyer of extended rentals as needed so purchase order commitments can be adjusted

Management of Financial Commitments

• Generate a monthly list of ongoing commitments from the accounting system
• Adjust purchase order commitment balances based on Buyer and/or Project Management instructions
• Verify payment request data for assigned projects
• Perform other related tasks as required

Performance Expectations for the Role

• Conduct weekly invoice follow-ups to support timely payment
• Deliver consistent, high-quality support to project management teams
• Act as an ambassador of the Purchasing Protocol with suppliers and internal teams

Requirements

• College diploma in business administration, accounting techniques, or an equivalent degree
• Relevant experience in the field will also be considered
• Knowledge of databases and computerized supply management systems is an asset
• Demonstrates rigor and attention to detail
• Maintains confidentiality
• Works autonomously
• Strong team spirit and interpersonal skills

Benefits

• 4 weeks of annual vacation;
• Complete group insurance program upon entry (health and dental components paid by the employer);
• Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP);
• 24-hour access to a virtual doctor (telemedicine);
• Training and development programs;
• Employee assistance program;
• Active social club and health and wellness committee;
• Diverse, innovative, and stimulating environment;
• A company built on values of respect; integrity, and a job well done;
• Firm recognized as one of Canada's Best Managed Companies.
• Corporate clothing program

In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000-75,000 . Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance-based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities.

As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.