Facilities Operations Coordinator
Top Benefits
About the role
##People, Place, Prosperity
Working within our Strategic Plan,Cambridge Connected, and committing to our values of Integrity, Respect, Inclusiveness and Service, the successful candidate will work together to help the City of Cambridge achieve our vision: A place for people to prosper – alive with opportunity.
##Job Profile
Under the direction of the Manager of Civic and Recreation Facilities, the Facilities Operations Coordinator is responsible for the coordination, administrative support, and project management of maintenance and operations related to civic and recreational facilities, pool operations, building maintenance, renovations, and building automation systems. This position coordinates contracted services, supports operations staff and department supervisors, and implements routine maintenance programs to ensure high standards for building conditions. Key initiatives for this position include development and administration of city-wide contracts for maintenance, project and asset management, work order management implementation through Maximo CMMS, sustainability, and supporting the commissioning of the new Recreation Complex.
##What you will be doing
- Coordinate facility operations, maintenance, and projects with support to departmental leadership and staff.
- Identify required building maintenance and repair needs, prepare requests for proposals/ tender/ quote, estimates, and specifications for building repair, maintenance, and renovations. Perform ongoing contract administration for contracted services. Provide access to facilities and inspect contractor work for quality and compliance with contract or other specifications.
- Utilize software and programs to prepare and implement maintenance, projects, schedules, and contracts for corporate facilities (ie. janitorial services, pool operations, mechanical, electrical, access control, security systems, snow removal, landscaping).
- Monitor the department’s general email, troubleshoot facility issues, lead departmental file organization and workflow processes, receive service requests and work orders for building maintenance/ operations, schedule and assign work to contractors or internal staff using programs such as Maximo CMMS, Teams, and Outlook.
- Administer corporate facility access control and security systems (card reader and key management).
- Assist with monitoring departmental expenses and preparing forecasts or reports as needed.
- Lead with a risk management mindset. Promote compliance with the Occupational Health and Safety Act, regulations, Corporate Health and Safety Policies and Procedures, Ontario Fire Code, and Ontario Electrical Safety Code, and the Ontario Building Code for operations and maintenance. Minimize risks and impacts to staff and visitors from maintenance and repairs via scheduling and good planning.
- Evaluate operational results and seek continual efficiency improvements. Demonstrates continuous efforts to improve operations, decrease turnaround times, streamline work processes, and improve customer service. Align facility maintenance and operations with corporate standards (i.e. emergency preparedness, asbestos management, accessibility requirements, energy efficiency etc.).
- Incorporate Facility Emergency Response processes and facilitate fire drills and other facility emergency management. Act as a member of the Emergency Operations Centre (EOC) if activated and follows specific duties and responsibilities as set out in the Emergency Plan.
- Complete property management duties for City owned facilities, including meeting contractors on site, coordinating work with contractors, and communicating with leaseholders or staff (as needed).
- Receive invoices, review work and confirm completion. Follow-up with vendors if there are concerns with discrepancies in the invoice or scope of work.
- Schedule and perform regulatory inspections.
- Participate in on-call and after-hours work as required
##Education
- Three-year post-secondary education or college diploma in Architecture, Engineering, Construction or equivalent
- Professional accreditation as Certified Engineering Technologist, Architectural Technologist, Ontario Association of Architects, or equivalent is required
- Facilities Management Professional, Sustainable Facilities Professional, Project Management Professional, Building Environmental Systems Operator Level 1 are all considered assets
##Experience and Knowledge
- Two (2) to three (3) years of experience in facilities operations, contract management, service level agreements, project management, and general facility maintenance within recreational and municipal facilities
##We will ask you for these items if you are hired
Proof of your current and valid certificate(s) and/or educational qualifications.
Supervisor Health and Safety Awareness Training Certificate from the Ministry of Labour (may be obtained post offer)
Valid G driver's license.
##Your compensation
This position is within Grade 9 of the inside workers union Salary Schedule and has an annual salary range of $82,592 to $87,779
Comprehensive benefits package included and enrolment in Ontario Municipal Employees Retirement System (OMERS).
##Hours of work
This position work 35 hours per week, Monday to Friday 8:00 am to 4:00 pm and will require on-call and after hours work as required in accordance with the collective agreement.
##Advertisement expiration date
To apply, submit your candidate profile and application through cityONE Careers, prior to March 26, 2026.
##Accommodation needs and protection of privacy
The City of Cambridge recognizes and appreciates diversity and inclusion enhances our public value commitment.
We strive to create an accessible and inclusive experience and encourage all qualified people to apply, including and especially people from equity-deserving groups. Qualified applicants will receive consideration for employment with honour and respect toward their individual dimensions of diversity.
We strive to remove barriers that may prevent qualified applicants from fully participating in the recruitment and selection process. Accommodation in accordance with the Ontario Human Rights Code and other applicable legislation is available throughout all stages of the recruitment and selection process. Contact HRServices@Cambridge.ca to make your needs known in advance.
Personal information collected in relation to the recruitment process is collected under the authority outlined in the Municipal Freedom of Information and Protection of Privacy Act and used solely to determine eligibility for employment with the City of Cambridge only.
About City of Cambridge Ontario
The City of Cambridge is one of the fastest growing areas in Canada. It is strategically located astride highway 401 in Southwestern Ontario, part of Canada’s Technology Triangle. In 2010, the population was over 130,000 people with a multicultural mix and a strong foundation of support services. Cambridge has a diverse economic base with leading industries in manufacturing, automotive, high technology, pharmaceutical, business and financial services and hospitality/retail. It’s about choice, options and value when you become part of the community.
You meet the nicest people in Cambridge. It’s a place that understands all about coming together. There is so much more to Cambridge than the beautiful lands created at the convergence of two rivers or its logistically perfect location in the heart of Ontario’s economic corridor. Cambridge is the coming together of people from diverse, close-knit and proud communities. The people of Cambridge ‘do the right thing’ by respecting history, family values, a sound work ethic, the arts, environment and advancement. A young city, Cambridge is a master of balancing the excitement and promise of the new with the historical significance and stability of the old. A place where coming together is just the start. Uniting together is what sets Cambridge apart. Undiscovered–Cambridge families and entrepreneurs get more for less, and sacrifice nothing.
See our Social Media Terms of Use: http://bit.ly/3GGn6rl
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Facilities Operations Coordinator
Top Benefits
About the role
##People, Place, Prosperity
Working within our Strategic Plan,Cambridge Connected, and committing to our values of Integrity, Respect, Inclusiveness and Service, the successful candidate will work together to help the City of Cambridge achieve our vision: A place for people to prosper – alive with opportunity.
##Job Profile
Under the direction of the Manager of Civic and Recreation Facilities, the Facilities Operations Coordinator is responsible for the coordination, administrative support, and project management of maintenance and operations related to civic and recreational facilities, pool operations, building maintenance, renovations, and building automation systems. This position coordinates contracted services, supports operations staff and department supervisors, and implements routine maintenance programs to ensure high standards for building conditions. Key initiatives for this position include development and administration of city-wide contracts for maintenance, project and asset management, work order management implementation through Maximo CMMS, sustainability, and supporting the commissioning of the new Recreation Complex.
##What you will be doing
- Coordinate facility operations, maintenance, and projects with support to departmental leadership and staff.
- Identify required building maintenance and repair needs, prepare requests for proposals/ tender/ quote, estimates, and specifications for building repair, maintenance, and renovations. Perform ongoing contract administration for contracted services. Provide access to facilities and inspect contractor work for quality and compliance with contract or other specifications.
- Utilize software and programs to prepare and implement maintenance, projects, schedules, and contracts for corporate facilities (ie. janitorial services, pool operations, mechanical, electrical, access control, security systems, snow removal, landscaping).
- Monitor the department’s general email, troubleshoot facility issues, lead departmental file organization and workflow processes, receive service requests and work orders for building maintenance/ operations, schedule and assign work to contractors or internal staff using programs such as Maximo CMMS, Teams, and Outlook.
- Administer corporate facility access control and security systems (card reader and key management).
- Assist with monitoring departmental expenses and preparing forecasts or reports as needed.
- Lead with a risk management mindset. Promote compliance with the Occupational Health and Safety Act, regulations, Corporate Health and Safety Policies and Procedures, Ontario Fire Code, and Ontario Electrical Safety Code, and the Ontario Building Code for operations and maintenance. Minimize risks and impacts to staff and visitors from maintenance and repairs via scheduling and good planning.
- Evaluate operational results and seek continual efficiency improvements. Demonstrates continuous efforts to improve operations, decrease turnaround times, streamline work processes, and improve customer service. Align facility maintenance and operations with corporate standards (i.e. emergency preparedness, asbestos management, accessibility requirements, energy efficiency etc.).
- Incorporate Facility Emergency Response processes and facilitate fire drills and other facility emergency management. Act as a member of the Emergency Operations Centre (EOC) if activated and follows specific duties and responsibilities as set out in the Emergency Plan.
- Complete property management duties for City owned facilities, including meeting contractors on site, coordinating work with contractors, and communicating with leaseholders or staff (as needed).
- Receive invoices, review work and confirm completion. Follow-up with vendors if there are concerns with discrepancies in the invoice or scope of work.
- Schedule and perform regulatory inspections.
- Participate in on-call and after-hours work as required
##Education
- Three-year post-secondary education or college diploma in Architecture, Engineering, Construction or equivalent
- Professional accreditation as Certified Engineering Technologist, Architectural Technologist, Ontario Association of Architects, or equivalent is required
- Facilities Management Professional, Sustainable Facilities Professional, Project Management Professional, Building Environmental Systems Operator Level 1 are all considered assets
##Experience and Knowledge
- Two (2) to three (3) years of experience in facilities operations, contract management, service level agreements, project management, and general facility maintenance within recreational and municipal facilities
##We will ask you for these items if you are hired
Proof of your current and valid certificate(s) and/or educational qualifications.
Supervisor Health and Safety Awareness Training Certificate from the Ministry of Labour (may be obtained post offer)
Valid G driver's license.
##Your compensation
This position is within Grade 9 of the inside workers union Salary Schedule and has an annual salary range of $82,592 to $87,779
Comprehensive benefits package included and enrolment in Ontario Municipal Employees Retirement System (OMERS).
##Hours of work
This position work 35 hours per week, Monday to Friday 8:00 am to 4:00 pm and will require on-call and after hours work as required in accordance with the collective agreement.
##Advertisement expiration date
To apply, submit your candidate profile and application through cityONE Careers, prior to March 26, 2026.
##Accommodation needs and protection of privacy
The City of Cambridge recognizes and appreciates diversity and inclusion enhances our public value commitment.
We strive to create an accessible and inclusive experience and encourage all qualified people to apply, including and especially people from equity-deserving groups. Qualified applicants will receive consideration for employment with honour and respect toward their individual dimensions of diversity.
We strive to remove barriers that may prevent qualified applicants from fully participating in the recruitment and selection process. Accommodation in accordance with the Ontario Human Rights Code and other applicable legislation is available throughout all stages of the recruitment and selection process. Contact HRServices@Cambridge.ca to make your needs known in advance.
Personal information collected in relation to the recruitment process is collected under the authority outlined in the Municipal Freedom of Information and Protection of Privacy Act and used solely to determine eligibility for employment with the City of Cambridge only.
About City of Cambridge Ontario
The City of Cambridge is one of the fastest growing areas in Canada. It is strategically located astride highway 401 in Southwestern Ontario, part of Canada’s Technology Triangle. In 2010, the population was over 130,000 people with a multicultural mix and a strong foundation of support services. Cambridge has a diverse economic base with leading industries in manufacturing, automotive, high technology, pharmaceutical, business and financial services and hospitality/retail. It’s about choice, options and value when you become part of the community.
You meet the nicest people in Cambridge. It’s a place that understands all about coming together. There is so much more to Cambridge than the beautiful lands created at the convergence of two rivers or its logistically perfect location in the heart of Ontario’s economic corridor. Cambridge is the coming together of people from diverse, close-knit and proud communities. The people of Cambridge ‘do the right thing’ by respecting history, family values, a sound work ethic, the arts, environment and advancement. A young city, Cambridge is a master of balancing the excitement and promise of the new with the historical significance and stability of the old. A place where coming together is just the start. Uniting together is what sets Cambridge apart. Undiscovered–Cambridge families and entrepreneurs get more for less, and sacrifice nothing.
See our Social Media Terms of Use: http://bit.ly/3GGn6rl