Posted date

Monday, September 29, 2025

Deadline

Friday, October 17, 2025

Start date

As soon as possible

Job type

Permanent

Work hours

Full-Time

Competition number

APF2537

Salary

$70,000.00 - $90,000.00

Number of vacancies

1

Unit/Department

The Ottawa Heart Institute Research Corporation (OHIRC)

Reporting to the Human Resources Manager, the Human Resources Operations Specialist will work within the Ottawa Heart Institute Research Corporation (OHIRC) – Human Resources team to enhance the depth and breadth of the services offered in the areas related to classification, staffing and recruitment. The incumbent will join a team whose function is to provide a full range of Human Resources and related administrative services to the staff of the Ottawa Heart Institute Research Corporation (OHIRC), University of Ottawa Heart Institute (UOHI) and the University of Ottawa Heart Institute Foundation (UOHIF).

Key Responsibilities

HR Operations

• Assist with all matters pertaining to compensation and classification including creating or updating job descriptions for job evaluation.
• Maintain the classification of positions within the organization, ensuring that each role is accurately described and aligned with our strategic objectives.
• Ensure alignment with position management principles while ensuring the appropriate approvals are in place for job descriptions and compensation matters.
• Collaborate with hiring managers to understand their human resources needs, assist with their staffing requirements and develop accurate job descriptions.
• Ensure compliance with labor regulations and internal policies related to staffing and position management*.*
• Develop and finalize job postings for internal and external audiences, coordinating with Translation Services and publishing platforms.
• Manage and maintain the SharePoint site to support applicant tracking, resume distribution, and monitoring of recruitment stages.
• Manage recruitment processes in accordance with relevant legislation and regulatory requirements.
• Provide guidance and support on best practices in interviewing and selection.

HR Strategy

• Provide ongoing support for the development, enhancement, and maintenance of tools and resources that assist leaders and team members across the organization in classification, compensation, and job evaluation activities.
• Participate in the review, analysis and classification of new and existing job descriptions, perform job audits and make recommendations.
• Act as a subject matter expert in classification and compensation, contributing to the implementation and continuous improvement of standardized practices that ensure an effective and efficient system aligned with existing policies and procedures.
• Support the development and implementation of staffing and classification policies and procedures to promote consistency and compliance across the organization.

Onboarding New Staff/ Client Service

• Facilitate the onboarding process for new hires, ensuring a smooth transition into the organization.
• Provide support in the coordination and resolution of HR requests.
• Provide support in drafting and finalizing employment agreements in collaboration with relevant stakeholders.
• Provide support for staff related inquires through the HR mailbox.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum of three (3) years of demonstrated experience in classification and staffing coordination, or a comparable human resources role.
• Strong understanding of employment law and HR best practices.
• Excellent interpersonal and communication skills.
• Strong organizational skills with the ability to prioritize and manage multiple priorities and deadlines.
• Certified Human Resources Professional designation (CHRP), or equivalent HR designation, is an asset.

Competencies

• Superior client service skills.
• Excellent written and verbal communication skills, with the ability to communicate effectively with diverse teams and stakeholders.
• Proficient in HRIS, Microsoft Office Suite and other related software tools for data management and analysis.
• Demonstrated organizational skills and adaptability.
• Bilingualism (French/English) will be considered an asset.

Personal Suitability

• Ability to work collaboratively in a team-oriented environment.
• Analytical mindset with a strong attention to detail and problem-solving abilities.
• Comfortable handling confidential matters.

To apply

Please send your cover letter and CV to jobpostings@ottawaheart.ca.

Applications from Indigenous persons, members of racialized minorities, persons with disabilities, women, members of the LGBTQ**+** community, as well as from all qualified candidates with the skills and knowledge to productively engage with equitable, diverse and inclusive communities are strongly encouraged.

According to government policy, all qualified candidates are invited to apply; however, preference will be given to Canadians and permanent residents. When submitting your application, please indicate if you are legally entitled to work in Canada.

The University of Ottawa Heart Institute is committed to ensuring barrier-free selection processes and work environments. Accommodations will be provided in all parts of the hiring process relating to any specialty requirements. Please notify us of any accommodations that you require – any information you provide will be handled respectfully and in complete confidence.

The successful candidate will be required, prior to the start of employment, to complete mandatory organizational training available online, and provide the following: an official piece of photo identification and a satisfactory Criminal Record Check and proof of COVID-19 vaccine.