Part-Time | Remote (Canada-based preferred)

Modern Collective & Modern Travel

Are you someone who thrives behind the scenes - keeping things running smoothly, organized, and on time? We’re looking for a highly detail-oriented, proactive, and reliable Operations & Client Account Coordinator to join our team in a part-time role.

This role will be instrumental in supporting day-to-day business operations, client invoicing, basic bookkeeping, scheduling, and internal organization. You'll be working directly with our founder and helping ensure the business runs efficiently and client accounts are managed with care.

✨ What You'll Be Responsible For:

This is a hybrid role blending operations, admin, and client account coordination:

• Assisting with monthly invoicing and light bookkeeping tasks
• Tracking payments , sending reminders, and following up on late invoices
• Supporting the creation and organization of client contracts & deliverables
• Managing calendars and scheduling internal team meetings
• Coordinating the founder’s travel bookings to and from events
• Keeping track of client birthdays and sending gifts or cards
• Updating internal documents and helping improve backend systems
• Supporting ad hoc tasks that help keep things organized and moving forward

✅ You’re a Great Fit If You...

• Are extremely organized and love checklists, spreadsheets, and systems
• Have strong attention to detail and can spot errors quickly (especially numbers!)
• Are comfortable working independently and taking initiative
• Are a great communicator - especially in writing
• Have experience using tools like Google Drive, Slack, and simple invoicing platforms (like Stripe or QuickBooks)
• Love the idea of working closely with a small, founder-led business and making a real impact

🖤 About Us

Modern Collective is a boutique event and incentive planning agency that partners with corporate teams to design high-impact events, retreats, and incentive travel experiences that drive real results. From large-scale sales kickoffs to luxury reward trips, our work blends creativity with strategy - and we pride ourselves on delivering elevated, stress-free planning for our clients.

Alongside Modern Collective, we also run Modern Travel , a forward-thinking host travel agency that supports a growing network of Canadian travel advisors. We’re known for our modern systems, automation tools, and DFY resources that help our advisors build profitable businesses without burnout.

Together, these two brands operate as a tight-knit, women-led business where excellence, organization, and attention to detail are core to everything we do. We move fast, think big, and love working with people who are self-motivated, reliable, and ready to take initiative behind the scenes.