Job Title: Accounting Clerk

Reporting To: Senior Accountant

Purpose: To contribute to timely and accurate recording of financial data, helping to build trust and transparency with stakeholders as well as ensure reliable financial reporting and audit readiness

Overview:

The BC Parks Foundation is the official charitable partner and conservation financing mechanism to British Columbia’s world-class system of parks and indigenous protection. Our role is to build a diverse and active community of support. Our mission is to create the greatest system of parks and indigenous protected areas in the world. We value spark, greatness, respect and reciprocity.

We Are:

• A charitable, purpose-driven organization passionate about enjoying and protecting nature in British Columbia

• People who value spark, respect with caring, reciprocity, and greatness

• A warm, positive, hard-working team who operate in a spirit of gratitude and celebration

• Connected to a wide variety of community groups, First Nations, businesses, governments and other partners that we work with regularly

You Are:

• Detail-oriented with strong organizational skills

• An adept communicator who builds strong relationships

• A problem-solver who shows initiative and a ‘can do’ attitude

• Able to effectively work independently and collaboratively with a team

Role Summary:

The Accounting Clerk supports the Finance team and the organization as a whole by ensuring that financial transactions are recorded accurately and promptly and that vendors are paid on a timely basis.

Responsibilities:

The Accounting Clerk is responsible for:

• Accounts Payable and Receivable Transactions:

  • Process accounts payable invoices, verifying accuracy, obtaining approvals, and ensuring proper coding
  • Contact vendors to obtain details, verify banking information and set them up in the accounting system
  • Prepare vendor payments in a timely manner
  • Communicate professionally with vendors regarding invoice status, payment inquiries, and discrepancies
  • Perform monthly credit card reconciliations, ensuring adequate backup documentation and resolving discrepancies promptly
  • Assist in processing accounts receivable transactions and tracking scheduled payments

• Expense Claims:

  • Process expense reimbursement claims in a timely manner
  • Communicate with team members regarding status of their claims and resolve any discrepancies

• Other:

  • Perform administrative tasks, such as data entry, filing and managing correspondence to ensure organized record keeping
  • Support the Finance team with other accounting duties as needed
  • Serve as backup for the office administrator, answering phones, collecting mail etc. when needed

Qualifications and Experience:

• 1+ years of experience in a high-volume AP role

• Proficiency with accounting software (Acumatica is an asset) and Microsoft Excel

• Prior experience with non-profit accounting is an asset

Commitment to Equity:

BC Parks Foundation is committed to a diverse and inclusive workforce

• Preference may be given to qualified Indigenous candidates or those from or with experience of other diverse cultures (this includes learning and/or applying information and practices of your culture or that of another culture)

• Those identifying as being part of groups which are underrepresented or facing barriers to the labour market are encouraged to apply

Work Environment:

• This is a 1-year full-time contract working Monday-Friday
• The position will work on a hybrid schedule of 1-2 days per week in office, depending on operational needs