PROJECT COORDINATOR

FACILITIES PROJECTS ADMINISTRATION, INFRASTRUCTURE PLANNING & MANAGEMENT

Competition No. 25.08.225

CATEGORY

SALARY

CLOSING DATE

Full-Time Continuing

MSU Band E (Steps 1-8): $31.411 - $45.672 per hour. $57,168 - $83,122 per annum (Based on 35 hours per week).

August 26, 2025

About Us

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton’s diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to more than 19,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

Opportunity

MacEwan University is seeking a Project Coordinator for a full-time continuing opportunity with our Facilities Project Administration department.

Reporting to the Director, Planning and Projects, you are a key member of the project team providing project management support and coordination, focused on specific deliverables, parts of projects, and/or sub-projects with scheduling, organizing, data gathering, progress updating, recordkeeping, and reporting. You will also lead the development, design and construction of simple or small-scale capital building, infrastructure improvement and strategic university sponsored projects, valued at up to $5M, employing project management best practices and methods to ensure work is planned and executed to meet applicable University standards, quality, code, regulatory and stakeholder requirements.

Key responsibilities include:

• Supporting the delivery of capital projects to ensure they are delivered within scope, budget, time and quality to project sponsor and stakeholder satisfaction;
• Scheduling and coordinating project activities including resources, equipment and labour, and conducting site visits as necessary to ensure the project is on-track;
• Supporting and assisting the Project Manager in developing and monitoring project budgets and forecasts;
• Assisting in the preparation of cost estimates and project schedules;
• Preparing and issuing accurate supporting project documentation as required, including contracts, change orders, work orders, purchase orders, etc., and ensuring necessary documentation is received from other parties (internal/external);
• Managing external consultants and providing oversight and direction to internal staff in the project and scope definition, design, planning, procurement, contract management and commissioning of infrastructural and capital renewal projects; and
• Organizing and implementing project execution through effective coordination of resources.

SKILLS

You will have:

• Knowledge of local, provincial, and federal environmental standards, regulations, and guidelines;
• Strong project coordination skills including an understanding of project management principles, methods, and techniques;
• Solid technical understanding and ability to define and refine requirements through a project lifecycle;
• Analytical, problem-solving, and decision-making skills with keen attention to detail and the ability to assess situations, think critically, and apply sound judgment in providing recommendations and making timely and informed choices;
• The ability to develop strong relationships and trust by displaying honesty, integrity, and ethical conduct at all times;
• A desire to assist others, along with a superior customer service orientation;
• Knowledge of change management and process management techniques;
• The ability to identify, assess and mitigate risks;
• Excellent verbal and written communication skills, with the ability to articulate and present complex subject matter, and effectively engage stakeholders by tailoring the messaging according to the type of audience;
• The ability to work independently as well as within a broader team; and
• Strong interpersonal, collaboration and conflict resolution skills that enable positive and effective relationships;
• Excellent organizational and time management skills with the ability to adapt to change and competing priorities, and to meet deadlines;
• Proficiency in MS Office Suite; and
• Demonstrated working knowledge of AutoCAD and project management software (i.e., MS Project, Primavera) an asset.

QUALIFICATIONS

• A minimum of a diploma in Project Management or a related field.
• A minimum of three years of experience working in project management for architecture, planning, construction contract administration and small-scale capital building projects and initiatives (valued at up to $5M). Experience performing this work in a post-secondary environment would be considered an asset.
• Experience working within and applying local, provincial, and federal environmental standards, regulations and guidelines.
• Experience working in an ISO 9001:2015 environment would be considered an asset.
• Project Management Professional (PMP) certification would be considered an asset.
• An equivalent combination of education and experience may be considered.

BENEFITS

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

• Competitive base pay
• Generous vacation time
• Secure pension plan
• Flexible benefits package
• Continuous learning culture
• Opportunities for career growth