General Accountability

The HR Coordinator provides hands-on operational and administrative support across recruitment, onboarding, offboarding, HRIS administration, and general HR coordination. The role ensures smooth execution of day-to-day HR processes during a period of elevated hiring activity, while maintaining a high standard of accuracy, responsiveness, and candidate and employee experience.

• This is a 6-month contract position.

Duties & Responsibilities

Recruitment & Interview Coordination

• Draft and post job advertisements using approved job descriptions
• Format job descriptions using company templates, including version control and reference numbers
• Coordinate and schedule interviews across multiple roles and candidate stages
• Conduct reference checks and support pre-employment coordination
• Generate ad hoc recruitment-related reports

Onboarding Coordination

• Schedule onboarding sessions and coordinate onboarding logistics
• Create and maintain new hire profiles in HRIS, including email setup coordination
• Coordinate with IT to schedule the new hire system and equipment setup
• Ensure onboarding documentation is complete, accurate, and stored correctly

Offboarding Support

• Upload offboarding documentation to HRIS
• Coordinate scheduling of exit interviews
• Ensure offboarding records and checklists are completed and up to date

HRIS & Administrative Support

• Maintain accurate employee records and documentation in HRIS
• Ensure HR data is current, complete, and audit-ready
• Generate ad hoc employee and HR reports as required
• Provide general administrative support across HR operations

Compliance, Safety & Office Support

• Schedule and follow up on Health & Safety inspections
• Ensure H&S documentation is completed, digitized, and stored appropriately

Ad Hoc & Project Support

• Support ad hoc HR projects and operational initiatives
• Assist with process improvements and documentation where required

Education

Bachelor’s degree in Human Resources, Business Administration, or a related field preferred, or equivalent practical experience.

Key Attributes

• Prior experience in an HR Assistant/Coordinator, or similar HR operations role
• Hands-on experience with HRIS systems
• Strong organizational and coordination skills with attention to detail
• Comfortable managing multiple tasks in a fast-paced environment
• Strong client service mindset and professional communication skills
• Ability to handle sensitive and confidential information with discretion.

We thank you for your interest in Profound Medical. Please note only candidates that are short-listed will be contacted.

The expected base pay range for this role is 26.50 - 31.25 CAD per hour. Actual compensation will be determined based on experience, qualifications, and job-related factors. We strive to promote diversity and equal opportunity in the workplace and encourage applications from all qualified individuals, including those with disabilities. If selected to participate in the recruitment, selection, and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require.