Registry Clerk Screening Programs
About the role
Job Summary:
In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
The Registry Clerk, Screening Programs performs a variety of duties such as data collection: coding, abstracting, entering, and maintaining data in the screening databases from laboratory reports, pathology reports, and hospital-based clinical information; supports cancer re-screening follow-up; supports quality assurance case reviews; and completes requests for client information in accordance with approved policies.
Duties/Accountabilities:
-
Performs diagnostic and follow-up procedural data capture from laboratory reports, pathology reports, and hospital-based clinical information in accordance with departmental standards and guidelines. Utilizes coding systems and resources as required to code and abstract diagnostic and procedural data. Inputs the data into the electronic Screening Registry databases.
-
According to established procedures, identifies and clarifies errors and omissions; follows up on discrepancies by reviewing information on the available forms; telephoning, faxing or sending letters to hospitals or physicians’ offices; and entering corrections into the Screening Program databases.
-
Maintains and updates client status and follow-up information in the Screening Registry databases to support client screening follow-up; utilizes sources such as returned and non-deliverable follow-up letters, communication from clients and/or physicians, BC Cancer Registry, Ministry of Health, and Vital Statistics. Maintains an Excel spreadsheet to summarize and track information.
-
Determines the necessity to pursue further diagnostic information by reading reports and, based on report recommendations and departmental procedures, identifying whether clients are expected to have further diagnostic testing.
-
Supports quality assurance for case reviews by identifying cases for review in accordance with established criteria; includes requesting, assembling, entering data, and returning relevant materials (i.e. diagnostic films, summary printouts and reports) to external sources.
-
Receives continuity of care requests for Screening Registry client information and releases information according to approved policies, i.e. sends requested Patient Histories to clinics within the Provincial Colposcopy Services.
-
Performs clerical functions such as maintaining filing systems, photocopying, faxing documents, receiving mail, and recording workload information.
-
Performs other related duties as assigned.
Qualifications:
Education, Training and Experience
- Grade 12, medical terminology and one (1) year’s recent related experience or an equivalent combination of education, training and experience.
Skills and Abilities
- Ability to keyboard at 50 w.p.m.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to operate related equipment.
About Provincial Health Services Authority (PHSA)
PHSA plans, manages and evaluates selected specialty and province-wide health care services across B.C., working with the five geographic health authorities to deliver province-wide solutions that improve the health of British Columbians. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.
Our programs and services include: BC Cancer • BC Centre for Disease Control • BC Children's Hospital • Sunny Hill Health Centre for Children • BC Mental Health and Substance Use Services • BC Renal • BC Transplant • BC Women's Hospital and Health Centre • Cardiac Services BC • Perinatal Services BC • BC Emergency Health Services. Learn more about PHSA and our programs: https://jobs.phsa.ca/programs-and-services
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.
• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development. • Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles. • Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources. • 13 annual statutory holidays with generous vacation entitlement and accruement. • PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position). • Perks including onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.
PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.
Registry Clerk Screening Programs
About the role
Job Summary:
In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
The Registry Clerk, Screening Programs performs a variety of duties such as data collection: coding, abstracting, entering, and maintaining data in the screening databases from laboratory reports, pathology reports, and hospital-based clinical information; supports cancer re-screening follow-up; supports quality assurance case reviews; and completes requests for client information in accordance with approved policies.
Duties/Accountabilities:
-
Performs diagnostic and follow-up procedural data capture from laboratory reports, pathology reports, and hospital-based clinical information in accordance with departmental standards and guidelines. Utilizes coding systems and resources as required to code and abstract diagnostic and procedural data. Inputs the data into the electronic Screening Registry databases.
-
According to established procedures, identifies and clarifies errors and omissions; follows up on discrepancies by reviewing information on the available forms; telephoning, faxing or sending letters to hospitals or physicians’ offices; and entering corrections into the Screening Program databases.
-
Maintains and updates client status and follow-up information in the Screening Registry databases to support client screening follow-up; utilizes sources such as returned and non-deliverable follow-up letters, communication from clients and/or physicians, BC Cancer Registry, Ministry of Health, and Vital Statistics. Maintains an Excel spreadsheet to summarize and track information.
-
Determines the necessity to pursue further diagnostic information by reading reports and, based on report recommendations and departmental procedures, identifying whether clients are expected to have further diagnostic testing.
-
Supports quality assurance for case reviews by identifying cases for review in accordance with established criteria; includes requesting, assembling, entering data, and returning relevant materials (i.e. diagnostic films, summary printouts and reports) to external sources.
-
Receives continuity of care requests for Screening Registry client information and releases information according to approved policies, i.e. sends requested Patient Histories to clinics within the Provincial Colposcopy Services.
-
Performs clerical functions such as maintaining filing systems, photocopying, faxing documents, receiving mail, and recording workload information.
-
Performs other related duties as assigned.
Qualifications:
Education, Training and Experience
- Grade 12, medical terminology and one (1) year’s recent related experience or an equivalent combination of education, training and experience.
Skills and Abilities
- Ability to keyboard at 50 w.p.m.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to operate related equipment.
About Provincial Health Services Authority (PHSA)
PHSA plans, manages and evaluates selected specialty and province-wide health care services across B.C., working with the five geographic health authorities to deliver province-wide solutions that improve the health of British Columbians. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.
Our programs and services include: BC Cancer • BC Centre for Disease Control • BC Children's Hospital • Sunny Hill Health Centre for Children • BC Mental Health and Substance Use Services • BC Renal • BC Transplant • BC Women's Hospital and Health Centre • Cardiac Services BC • Perinatal Services BC • BC Emergency Health Services. Learn more about PHSA and our programs: https://jobs.phsa.ca/programs-and-services
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.
• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development. • Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles. • Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources. • 13 annual statutory holidays with generous vacation entitlement and accruement. • PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position). • Perks including onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.
PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.