POSITION TYPE: One (1) Temporary, Full Time Position For a period of up to one (1) year with potential for extension/renewal.

EMPLOYEE GROUP: Non Union

SALARY RANGE: $72,477.63 - $84,788.57

DEPARTMENT: Children’s Aid Foundation of Halton

REPORTS TO: Executive Director, Children’s Aid Foundation of Halton

POSTING DATE: October 22, 2025

POSTING DEADLINE: Applicants should create an account and apply at https://haltoncas.myavanti.ca/careers by November 5, 2025 at 4:30pm.

The Marketing & Communications Specialist will report to the Executive Director of the Children’s Aid Foundation of Halton (CAFH). This position will play a pivotal role in developing and implementing the communications and marketing strategy for CAFH, ensuring a strong online presence, and leading impactful communications campaigns. In addition, this position will assist in grant writing and is responsible for the Donor Management System maintenance and reporting.

Main duties and responsibilities include, but are not limited to:

Marketing/Communications (40%)

• Develop the annual marketing-communications plan that will meet both the fundraising goals and strategic objectives of the organization;
• Execute communications campaigns, branding initiatives, and online presence (includes overseeing activities of social media and fundraising ads, website, and promotional materials);
• Set and measure key metrics to meet the objectives of the annual plan;
• Responsible for brand management including developing marketing collateral to reinforce strategic objectives and to strengthen the Foundation’s brand;
• Manage marketing tech stack and be confidently well-versed in digital and social media marketing platforms (Hootsuite, Meta, GA4, etc.), design tools, and all aspects of the website to maximize revenue/donations (Word Press and Canada Helps);
• Create relevant, compelling copy, graphics, photography, and video content for website, social platforms, e-mail blasts, fundraising events/campaigns, and other communication related activities;
• Assist in the marketing planning and execution for CAFH’s annual and third-party fundraising events;
• Collaborate with Halton Children’s Aid Society’s communications team on a regular basis to coordinate inward and outward bound communications/campaign strategies.

Stewardship and Donor Relations (20%)

• Work with the Executive Director to help develop and implement annual stewardship engagement plan/strategies;
• Lead the writing and development of regular donor communications and impact reports for individuals and corporate donors;
• Track progress and outcomes of stewardship initiatives;
• Support recognizing and acknowledging donors and participants of fundraising events and activities.

Donor Management System Maintenance and Reports (10%)

• Work with other members of the Foundation’s team to gather required data for maintaining accurate records in the Canada Helps Donor Management System (DMS) and enter donations received off-line;
• Segment donors into required groups to optimize communication tools and campaigns;
• Prepare and submit reports and feedback requests;
• Import and upload/download files from donation and event platforms into the DMS;
• Other duties as assigned, which are relevant to the duties of the position.

Grant Proposals (30%)

• Assist in the research of granting opportunities;
• Work with program staff to gather pertinent data;
• Develop a calendar of grant opportunities;
• Assist in the writing and submission of grant applications;
• Provide reports for successful applications according to timelines.

Knowledge, Education, Experience, Skills and Attributes

Qualifications

• Degree or Diploma in Communication Studies, Marketing, Public Relations, or a related field.
• Minimum of five (5) years’ experience in fundraising with at least 1-2 years’ experience with major giving.
• Excellent interpersonal, written, and verbal communications skills with the ability to engage donors.
• Excellent organization, initiative, planning, and administrative skills with the ability to identify and manage multiple priorities.
• Excellent prospect research and proposal writing abilities.
• Experience in writing grant proposals.
• Experience managing social media channels and messaging for a charity.
• Proficiency in Microsoft Suite required.
• Database management and electronic communication platforms (data entry, data maintenance, query, and database administration skills).
• Sound judgment and problem-solving skills are essential.
• A satisfactory Police Records Check is required.
• Ability to work in a team environment, as well as independently.
• A solid knowledge of relevant CAS/CAFH industry computer applications, i.e., CRM or DMS databases, CPIN, Canada Helps Donor Management System, etc.
• Willingness and ability to occasionally travel locally and regionally.
• Knowledge of and/or experience of Halton region required.
• Ability to work flexible hours as required.
• Valid Driver’s License and access to a reliable motor vehicle with appropriate business class liability insurance is required.

General Skills and Attributes

• Excellent ability to use MS Office applications (e.g., Word, Excel, Outlook, PowerPoint, Publisher, etc.).
• Solid written, oral communication, and interpersonal skills.
• Ability to think analytically with attention to detail in the presence of frequent interruptions.
• Ability to analyze information, make solid decisions and choices of action.
• Excellent understanding and commitment to quality service and best practice.
• Highly detail-oriented.
• Accountable for own actions and decisions, making decisions within the scope of the position and referring issues/problems/events to supervisor as required.
• Flexible, adaptable, and responsive to change.
• Ability to deal with highly sensitive and personal information in a confidential manner.
• Self-directed with an excellent ability to organize, plan, prioritize, and multitask.
• Acts with integrity, trustworthiness, humility, transparency, and compassion.
• Ability to work with and meet tight timelines.

The CAFH has a vaccination policy and procedure in place. As a condition of employment, new employees are required to be vaccinated for COVID-19 unless they have a valid reason not to be vaccinated based on a protected ground under the Ontario Human Rights Code.

The successful candidate will be made an offer of employment on the condition of being fully vaccinated against COVID-19. Fully vaccinated is defined as having received all of the required doses of a Health Canada approved vaccine and having received the final dose at least 14 days before your employment start date. The candidate will be asked to provide Halton CAS with proof of full vaccination, prior to the candidate’s employment start date. Acceptable proof includes an Ontario Ministry of Health COVID-19 vaccine receipt which you can obtain through the Provincial portal https://covid19.ontariohealth.ca/, or other government-issued vaccine passport or certification.

As described above, the requirement to be fully vaccinated is subject to the Ontario Human Rights Code . If the candidate is unable to receive the COVID-19 vaccine for a reason protected by the Code, requests for accommodation from the vaccine policy will be assessed on a case by case basis and will be subject to the CAFH’s accommodation process.

The Children’s Aid Foundation of Halton is an equal opportunity employer.

The Children’s Aid Foundation of Halton is committed to fostering an inclusive, accessible environment where all employees and members of the public are respected. We are dedicated to building a workforce that reflects the diversity of the communities we serve.

We thank all applicants for their interest in the Children’s Aid Foundation of Halton, we will only contact those selected for an interview. All interviewed candidates will be asked to provide a minimum of two supervisory references.

We are committed to a selection process and work environment that is inclusive and barrier free. Accommodation will be provided in accordance with the Ontario Human Rights Code . Applicants need to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department at 905-333-4441 ext. 0574. Human Resources will work with the applicant and the interview committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.