Top Benefits
About the role
Job Purpose
The Administrative Assistant provides comprehensive administrative and operational support across multiple functions, including General Administration, Human Resources, Health & Safety, and Finance & Operations. This role ensures smooth day-to-day operations, compliance with company policies, and efficient coordination between departments.
General Administration
- Act as the first point of contact for office inquiries (calls, visitors, correspondence).
- Manage office supplies, vendor orders, shipping, and courier coordination.
- Maintain organized electronic and physical filing systems.
- Support meeting preparation — agendas, minutes, follow-ups, and scheduling.
HR & Payroll Support
- Assist HR Manager with onboarding, documentation, and employee file maintenance.
- Support recruitment logistics (posting roles, interview scheduling, reference checks).
- Help coordinate internal communications, employee events, and policy updates.
- Maintain H&S documentation and compliance records.
- Assist in organizing safety audits and inspections.
- Track incident reports and follow up on corrective actions.
- Support implementation of workplace safety initiatives.
Finance & Operations Support
- Assist with vendor invoices, purchase orders, and expense tracking in Zoho Books.
- Reconcile receipts, credit-card transactions.
- Prepare simple reports for CFO and department leads as needed.
- Coordinate project and installation documentation between Project Delivery and Finance.
Executive Support
- Maintain calendars and coordinate meetings for senior leadership.
- Prepare and format internal documents, presentations, and reports.
- Handle confidential information with discretion.
Requirements
Q****ualifications
-
Education: High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
-
Experience: 2+ years in administrative or office support roles, ideally in a construction, manufacturing, or project-based business..
Strong computer skills (Microsoft Office 365 — Excel, Outlook, Teams; experience with Zoho is an asset).
Basic understanding of HR, H&S, and finance processes.
Benefits
Compensation: $40,000 year
Benefits after 6 months
Parking and gym on-site
Education: High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
About JD Sign Group
JD Sign Group specializes in sign fabrication, installation, maintenance and repair. Located in Cambridge, ON, the company services a customer base across Canada and the U.S. Our state of the art manufacturing facilities host a wide array of projects from pylon signs and channel letters to wayfindings, vehicle wraps and large scale interior visuals. This ensures that your business promotes a strong brand and a consistent message to your customers, vendors and other stakeholders.
Our services also include design, building surveys, engineering inspections, lighting retrofits and much more. All signs are manufactured in our facilities to your specific needs and budget.
We have the capacity and expertise to handle custom and large program orders. Let our experienced signs professionals provide you with turnkey solutions that will strengthen your image and your business.
Top Benefits
About the role
Job Purpose
The Administrative Assistant provides comprehensive administrative and operational support across multiple functions, including General Administration, Human Resources, Health & Safety, and Finance & Operations. This role ensures smooth day-to-day operations, compliance with company policies, and efficient coordination between departments.
General Administration
- Act as the first point of contact for office inquiries (calls, visitors, correspondence).
- Manage office supplies, vendor orders, shipping, and courier coordination.
- Maintain organized electronic and physical filing systems.
- Support meeting preparation — agendas, minutes, follow-ups, and scheduling.
HR & Payroll Support
- Assist HR Manager with onboarding, documentation, and employee file maintenance.
- Support recruitment logistics (posting roles, interview scheduling, reference checks).
- Help coordinate internal communications, employee events, and policy updates.
- Maintain H&S documentation and compliance records.
- Assist in organizing safety audits and inspections.
- Track incident reports and follow up on corrective actions.
- Support implementation of workplace safety initiatives.
Finance & Operations Support
- Assist with vendor invoices, purchase orders, and expense tracking in Zoho Books.
- Reconcile receipts, credit-card transactions.
- Prepare simple reports for CFO and department leads as needed.
- Coordinate project and installation documentation between Project Delivery and Finance.
Executive Support
- Maintain calendars and coordinate meetings for senior leadership.
- Prepare and format internal documents, presentations, and reports.
- Handle confidential information with discretion.
Requirements
Q****ualifications
-
Education: High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
-
Experience: 2+ years in administrative or office support roles, ideally in a construction, manufacturing, or project-based business..
Strong computer skills (Microsoft Office 365 — Excel, Outlook, Teams; experience with Zoho is an asset).
Basic understanding of HR, H&S, and finance processes.
Benefits
Compensation: $40,000 year
Benefits after 6 months
Parking and gym on-site
Education: High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
About JD Sign Group
JD Sign Group specializes in sign fabrication, installation, maintenance and repair. Located in Cambridge, ON, the company services a customer base across Canada and the U.S. Our state of the art manufacturing facilities host a wide array of projects from pylon signs and channel letters to wayfindings, vehicle wraps and large scale interior visuals. This ensures that your business promotes a strong brand and a consistent message to your customers, vendors and other stakeholders.
Our services also include design, building surveys, engineering inspections, lighting retrofits and much more. All signs are manufactured in our facilities to your specific needs and budget.
We have the capacity and expertise to handle custom and large program orders. Let our experienced signs professionals provide you with turnkey solutions that will strengthen your image and your business.