Administrative Coordinator
Top Benefits
About the role
Administrative Coordinator
Vernon, British Columbia
Our Administrative Coordinator is a master multitasker, detail enthusiast, and a people-focused supporter of our organizational operations. If you thrive in a dynamic corporate environment and enjoy handling a mix of responsibilities with a sense of humor and team spirit, this might be the perfect opportunity for you. Read on to learn more about joining Tolko’s Corporate Administration team!
We’re looking for an Administrative Coordinator to join our head office located in Vernon, British Columbia. Our head office houses Tolko’s corporate services groups including Sales, Marketing & Logistics, Finance, Accounting & Credit, IT, Procurement, Human Resources, and Corporate Administration.
Our ideal candidate has the following qualifications:
- Excellent time management, organizational, and communication skills (both oral and written).
- Proven ability to excel at details, multi-tasking, and working under pressure with frequent interruptions.
- Experienced in the use of software programs such as Outlook, MS Word, and Excel. Experience using JDE, CHUBB, and TELUS IQ is an asset.
- Capacity to manage sensitive and confidential information with integrity and discretion.
- Strong organizational skills and the ability to negotiate pricing and place orders for office stationary and mobility hardware.
- Drive to learn the business, understand and proactively contribute to business objectives.
- Ability to make recommendations for process improvements to assigned duties and work environment.
In this role, you will:
-
Oversee the companywide Mobility program, including device management, bill reconciliation, travel plan administration, and user support.
-
Administer fuel card programs (Petro Pass, VO Petro Canada/Suncor), including invoicing, payroll deductions, card issuance, and publication order approvals.
-
Manage office operations: process invoices (Building Maintenance, Communications), maintain office supply inventory, coordinate mail/courier services, and handle bank deposits.
-
Organize and coordinate company events (e.g., annual Christmas Luncheon), negotiate vendor agreements, and arrange catering for meetings/functions.
-
Provide administrative support for the Safety/First Aid Committee, ensuring compliance, valid certifications, and course registrations.
-
Assist with vehicle fleet management, including lease payments, insurance, plate renewals, and database upkeep.
-
Administer the Corporate Visa Program (card issuance, onboarding/offboarding, cardholder communication) and support budget management for the Admin Department.
-
Support onboarding of new employees, prepare materials for meetings/training, conduct vendor research/cost comparisons, and respond to staff administrative requests as needed.
So, what’s in it for you?
-
You’ll take on an exciting new challenge with supportive team members.
-
You’ll earn a competitive salary based on your skills and experience. The expected base salary range for this position is between $44,250 - $59,000 per year.
-
You will be eligible to participate in Tolko’s bonus program.
-
Competitive benefits and retirement plans come standard, so you don’t have to choose between your bottom line and wellbeing or your future.
-
Continued development through on the job and classroom training and reimbursement of tuition and membership fees.
-
A positive, innovative, and inclusive work environment.
We want YOU to join our family. Come Grow Here! Apply today at****www.tolko.com/careers.
About the North Okanagan Valley
The North Okanagan Valley includes the communities of Vernon, Armstrong, Lavington, Lumby and Lake Country, British Columbia. Surrounded by lakes, these communities provide family-friendly living with lots of amenities and beautiful weather. Visit one of our local wineries or fine dining restaurants, go boating, hiking, biking, skiing, catch a round of golf, or visit a local market to pick up fresh fruit and produce… whatever your pleasure, you’ll find it here. Watch this video to learn about the region and find out why life is better here.
To protect the privacy of your personal information, please ensure that when you apply, you are directed to Tolko’s job board at https://recruiting.ultipro.ca or you are accessing Tolko job opportunities through our website at www.tolko.com/careers**.**
About Tolko Industries
With state-of-the-art operations across western Canada, Tolko is a leading manufacturer of a wide range of forest products for customers around the world. For over 60 years, our family-owned company has been recognized by customers and business partners for being reliable, flexible, efficient and offering quality products. With the third generation of family leadership, we’re continuing that legacy today in our divisions throughout western Canada and joint ventures in the Southern United States.
At Tolko, our values, vision and mission aren’t just what we believe. They’re how we work, live and serve our customers every day. Fundamental to our success is a diverse and committed workforce that thrives on change, building relationships, and a drive toward excellence.
When you join Tolko, you’ll develop your skills and be encouraged to pursue diverse opportunities with a company that’s built on integrity, respect, and provides employees with the inclusive environment, support and opportunity to build great lives.
Administrative Coordinator
Top Benefits
About the role
Administrative Coordinator
Vernon, British Columbia
Our Administrative Coordinator is a master multitasker, detail enthusiast, and a people-focused supporter of our organizational operations. If you thrive in a dynamic corporate environment and enjoy handling a mix of responsibilities with a sense of humor and team spirit, this might be the perfect opportunity for you. Read on to learn more about joining Tolko’s Corporate Administration team!
We’re looking for an Administrative Coordinator to join our head office located in Vernon, British Columbia. Our head office houses Tolko’s corporate services groups including Sales, Marketing & Logistics, Finance, Accounting & Credit, IT, Procurement, Human Resources, and Corporate Administration.
Our ideal candidate has the following qualifications:
- Excellent time management, organizational, and communication skills (both oral and written).
- Proven ability to excel at details, multi-tasking, and working under pressure with frequent interruptions.
- Experienced in the use of software programs such as Outlook, MS Word, and Excel. Experience using JDE, CHUBB, and TELUS IQ is an asset.
- Capacity to manage sensitive and confidential information with integrity and discretion.
- Strong organizational skills and the ability to negotiate pricing and place orders for office stationary and mobility hardware.
- Drive to learn the business, understand and proactively contribute to business objectives.
- Ability to make recommendations for process improvements to assigned duties and work environment.
In this role, you will:
-
Oversee the companywide Mobility program, including device management, bill reconciliation, travel plan administration, and user support.
-
Administer fuel card programs (Petro Pass, VO Petro Canada/Suncor), including invoicing, payroll deductions, card issuance, and publication order approvals.
-
Manage office operations: process invoices (Building Maintenance, Communications), maintain office supply inventory, coordinate mail/courier services, and handle bank deposits.
-
Organize and coordinate company events (e.g., annual Christmas Luncheon), negotiate vendor agreements, and arrange catering for meetings/functions.
-
Provide administrative support for the Safety/First Aid Committee, ensuring compliance, valid certifications, and course registrations.
-
Assist with vehicle fleet management, including lease payments, insurance, plate renewals, and database upkeep.
-
Administer the Corporate Visa Program (card issuance, onboarding/offboarding, cardholder communication) and support budget management for the Admin Department.
-
Support onboarding of new employees, prepare materials for meetings/training, conduct vendor research/cost comparisons, and respond to staff administrative requests as needed.
So, what’s in it for you?
-
You’ll take on an exciting new challenge with supportive team members.
-
You’ll earn a competitive salary based on your skills and experience. The expected base salary range for this position is between $44,250 - $59,000 per year.
-
You will be eligible to participate in Tolko’s bonus program.
-
Competitive benefits and retirement plans come standard, so you don’t have to choose between your bottom line and wellbeing or your future.
-
Continued development through on the job and classroom training and reimbursement of tuition and membership fees.
-
A positive, innovative, and inclusive work environment.
We want YOU to join our family. Come Grow Here! Apply today at****www.tolko.com/careers.
About the North Okanagan Valley
The North Okanagan Valley includes the communities of Vernon, Armstrong, Lavington, Lumby and Lake Country, British Columbia. Surrounded by lakes, these communities provide family-friendly living with lots of amenities and beautiful weather. Visit one of our local wineries or fine dining restaurants, go boating, hiking, biking, skiing, catch a round of golf, or visit a local market to pick up fresh fruit and produce… whatever your pleasure, you’ll find it here. Watch this video to learn about the region and find out why life is better here.
To protect the privacy of your personal information, please ensure that when you apply, you are directed to Tolko’s job board at https://recruiting.ultipro.ca or you are accessing Tolko job opportunities through our website at www.tolko.com/careers**.**
About Tolko Industries
With state-of-the-art operations across western Canada, Tolko is a leading manufacturer of a wide range of forest products for customers around the world. For over 60 years, our family-owned company has been recognized by customers and business partners for being reliable, flexible, efficient and offering quality products. With the third generation of family leadership, we’re continuing that legacy today in our divisions throughout western Canada and joint ventures in the Southern United States.
At Tolko, our values, vision and mission aren’t just what we believe. They’re how we work, live and serve our customers every day. Fundamental to our success is a diverse and committed workforce that thrives on change, building relationships, and a drive toward excellence.
When you join Tolko, you’ll develop your skills and be encouraged to pursue diverse opportunities with a company that’s built on integrity, respect, and provides employees with the inclusive environment, support and opportunity to build great lives.