Admissions

Enrolment Services

Position number: BE632

Date posted: February 5, 2026

Advertised until: February 12, 2026

Job details

Admissions Officer - Administrative Assistant 2 (AESES)

Existing Regular Continuing Full-Time (Budget Funded)

Full-time:

Yes

Permanent:

Yes

Work schedule:

35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary:

$28.83 to $40.63 per hour ($52,470.60 to $73,946.60 per annum)

Expected Start Date

February 23, 2026

Trial/Probation period:

840 hours worked

For more information please contact: Jody Dewbury - jody.dewbury@umanitoba.ca

Qualifications

MINIMUM FORMAL EDUCATION/TRAINING:

• Bachelor’s degree from a recognized institution required
• Training/experience in directly related activities preferred.

EXPERIENCE:

• Two years of related experience working in a post-secondary environment is required.
• Experience working in a problem-solving or assessment capacity required.
• Experience working with the public and in a very busy environment required.
• Experience in the functioning of the University's application system Slate, Banner, and Aurora Student Record database required.
• Training in Argos and Crystal required.
• Knowledge of basic University of Manitoba entrance requirements required, knowledge of national and international education systems required.
• Knowledge of University policies and procedures is preferred.
• Experience working in a student-oriented office dealing with issues such as admission, academic advising, registration or counselling preferred.
• An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

• Excellent communication skills required.
• Advanced proficiency in Microsoft Excel, Access, and Word, email and internet explorer required.
• Must be able to prioritize work to meet a series of deadlines.
• Must have superior organizational, problem-solving and time-management skills.
• Must be able to work as a self-starter and to initiate action as necessary.
• Excellent attention to detail coupled with ability to ‘see the big picture’ required.
• Ability to explain University rules and regulations to students, academic administrators, and academic advisors required.
• Ability to maintain composure, positive attitude, and maintain high performance standards under continual pressure required.
• Ability and willingness to learn new skills required.
• Must be able to work well both independently and collegially as a team member, with excellent interpersonal skills and the ability to ‘think outside the box’ and be open to challenges and changes.
• Must be able to learn quickly, to retain knowledge easily, to seek new knowledge as necessary, and to be able to share this knowledge with others.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.

Key responsibilities

• Organization, planning, implementation, control, and evaluation of an efficient and comprehensive system of admission for a group of faculties.
• Maintains continuous liaison with faculty representatives and program co-ordinators in the faculties of admission.
• Evaluates Canadian, American, and international academic and related documents for authenticity, completeness, level of studies, equivalency, comparative level of excellence, and possible transfer credit.
• Keeping abreast of matriculation requirements from each of the Canadian provinces and the requirements for international students.
• Provides referrals to successful candidates on an ongoing basis regarding other student concerns such as registration procedures, orientation dates, housing and financial aid.
• Advises unsuccessful candidates, their parents, and guidance counsellors of the reasons for the refusal of admission and positive measures that can be taken to improve chances for admission for a future session while respecting the limitations of the FIPPA regulations.
• Assesses academic credentials at the secondary and post-secondary levels; retrieves and records information on course equivalencies from other universities to assess the transferability of course work for students from outside institutions and to record this transfer credit to the satisfaction of the faculty concerned.
• Ensures accuracy of current student records: recording data used in selection and admission, assigning transfer credit, and updating admissions status.
• Professional-level standard of written and oral communication with applicants throughout the selection process using a variety of correspondence tools (individual letters, form and computer-generated letters, information packages), telephone, electronic mail, and in-person contacts.
• Provide a high-level of customer service to applicants, being available through phone, e-mail and personal/in-office contacts to ensure that prospective students are well-informed.
• Recording and follow-up of decisions reached by selection committees, and follows through with the process of advising students of admission decisions and handling requests for reconsideration.
• Creates and maintains a list of all confirmed students for those faculties which require an admission deposit; monitors those students who decline offers or change faculty preferences at critical times during the selection/registration period.
• Collecting and analysing statistical data and reports on applicants for admission and election projections and exchanging these reports with the relevant professional schools throughout Canada.
• File maintenance, document collection and assessment, handling of routine updates and enquiries; assists in requesting and gathering supporting documentation as it applies to applicants, in determining outstanding credentials, and in advising applicants of the status of their applications; receives all applications, relevant correspondence, and documentation for students in specific categories.
• Provides specific information in response to inquiries relating to admission requirements, policies, and selection procedures of faculties and schools of the University of Manitoba.
• Provides information regarding English language proficiency requirements, and other tests required for admission to assigned faculties.
• Participates in meetings within the office, either as part of regularly-scheduled office meetings or discussion/planning meetings. Attends selection and committee meetings for assigned faculties.
• Works with the Admissions Chair or faculty designate in the review and revision of application material, including yearly reviews of the Applicant Bulletin, the Application Form, and any supplemental forms.
• Required to assist Admissions Assessor with training and expertise.
• Other duties as assigned.

Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact UM.Accommodation@umanitoba.ca or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.