Project Coordinator, Surgery
About the role
The Department of Surgery in the Cumming School of Medicine invites applications for a Project Coordinator. ThisPart-time Fixed Term position is for approximately 12 months (based on length of grant funding), with the possibility of extension.
This position reports to the Principal Investigator.
The primary purpose of this role is to support the department head, along with the department manager, to complete task and duties as required within the Department of Surgery, University of Calgary. This role will be the coordinator for all duties and task relating to the department's mandate to support the Cumming School of Medicine.
Summary of Key Responsibilities (job functions include but are not limited to):
- Build project (short and long term) schedules and budget plans with the Department Manager for University of Calgary funds in the Department
- Manage University of Calgary funds in the Department; This may include but not limited to coordinating any applicable granting/funding agency policies, reviewing salaries, accounts and variance reports
- Liaison with third parties: The project manager will have to work with Alberta Health Services, Research and Accounting, administration of Tri-council and non tri-council agencies, Foundations at local, provincial, regional and national levels, philanthropy
- Assist in preparation of documents for recruitment, promotion, and awards within the University and other academic agencies
- Assist in the recruitment process of academic positions
- Assist and lead events pertaining to the academic mission of the Department; examples include but not limited to, Surgeon's day, Fellows research symposium, promotions and awards recognition, retreats, University Chair responsibilities
- Assist in projects based on particular needs at the time for the Department; past examples include the redeployment of personnel during extraordinary circumstances such as COVID-19, writing a document for Department needs in the Alberta Surgical Initiative
Qualifications / Requirements:
- Bachelor or higher degree in science or health field
- Minimum of 3 years related experience and completion of post secondary education in related discipline
- Experience in the healthcare field and university setting considered an asset
- Excellent writing and editing skills. Technical writing skills would be considered
- Strong communication, organizational, time management and problem solving skills
- Proficiency in a Windows environment using MS Office applications, Peoplesoft
- Previous work in the University of Calgary
- Tact, diplomacy and good judgment in dealing with third parties required
- Proficient working knowledge of the MS Office suite
- Extensive knowledge of theory and practical application of research policies and procedures
- Ability to plan and direct research and administrative activities within a team environment
- Ability to provide support to other members of the team and related units or teams
- Ability to manage and determine priorities
- Strong analytical reasoning skills and decision making skills are essential
Application Deadline: September 25, 2025
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.
For a listing of all management and staff opportunities at the University of Calgary, view our [Management and Staff Careers website](https://careers.ucalgary.ca/search/jobs?q=&ns_job_type_page=management- and- staff&cf%5Bjobfamily%5D%5B%5D=ASA&cf%5Bjobfamily%5D%5B%5D=FIN&cf%5Bjobfamily%5D%5B%5D=HRL&cf%5Bjobfamily%5D%5B%5D=HRS&cf%5Bjobfamily%5D%5B%5D=INT&cf%5Bjobfamily%5D%5B%5D=LBS&cf%5Bjobfamily%5D%5B%5D=MGT&cf%5Bjobfamily%5D%5B%5D=PRO&cf%5Bjobfamily%5D%5B%5D=RSS&cf%5Bjobfamily%5D%5B%5D=SKT&cf%5Bjobfamily%5D%5B%5D=SLT&cf%5Bjobfamily%5D%5B%5D=STU&cf%5Bjobfamily%5D%5B%5D=TEC&ns_faculty_unit_page=).
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest- ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is [Canada's leader in the creation of start-ups](https://ucalgary.ca/news/ucalgary-top-startup-creator- amongst-research-institutions-canada). Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the[ Office of Institutional Commitments](https://www.ucalgary.ca/provost/strategic-initiatives/office- institutional-commitments) (equity@ucalgary.ca ) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca ).
_Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. _
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
About University of Calgary
The University of Calgary is a leading Canadian university located in the nation's most enterprising city. The university has a clear strategic direction to become one of Canada's top five research universities, where research and innovative teaching go hand in hand, and where we fully engage the communities we both serve and lead. This strategy is called Eyes High, inspired by the university's Gaelic motto, which translates as 'I will lift up my eyes.’
Project Coordinator, Surgery
About the role
The Department of Surgery in the Cumming School of Medicine invites applications for a Project Coordinator. ThisPart-time Fixed Term position is for approximately 12 months (based on length of grant funding), with the possibility of extension.
This position reports to the Principal Investigator.
The primary purpose of this role is to support the department head, along with the department manager, to complete task and duties as required within the Department of Surgery, University of Calgary. This role will be the coordinator for all duties and task relating to the department's mandate to support the Cumming School of Medicine.
Summary of Key Responsibilities (job functions include but are not limited to):
- Build project (short and long term) schedules and budget plans with the Department Manager for University of Calgary funds in the Department
- Manage University of Calgary funds in the Department; This may include but not limited to coordinating any applicable granting/funding agency policies, reviewing salaries, accounts and variance reports
- Liaison with third parties: The project manager will have to work with Alberta Health Services, Research and Accounting, administration of Tri-council and non tri-council agencies, Foundations at local, provincial, regional and national levels, philanthropy
- Assist in preparation of documents for recruitment, promotion, and awards within the University and other academic agencies
- Assist in the recruitment process of academic positions
- Assist and lead events pertaining to the academic mission of the Department; examples include but not limited to, Surgeon's day, Fellows research symposium, promotions and awards recognition, retreats, University Chair responsibilities
- Assist in projects based on particular needs at the time for the Department; past examples include the redeployment of personnel during extraordinary circumstances such as COVID-19, writing a document for Department needs in the Alberta Surgical Initiative
Qualifications / Requirements:
- Bachelor or higher degree in science or health field
- Minimum of 3 years related experience and completion of post secondary education in related discipline
- Experience in the healthcare field and university setting considered an asset
- Excellent writing and editing skills. Technical writing skills would be considered
- Strong communication, organizational, time management and problem solving skills
- Proficiency in a Windows environment using MS Office applications, Peoplesoft
- Previous work in the University of Calgary
- Tact, diplomacy and good judgment in dealing with third parties required
- Proficient working knowledge of the MS Office suite
- Extensive knowledge of theory and practical application of research policies and procedures
- Ability to plan and direct research and administrative activities within a team environment
- Ability to provide support to other members of the team and related units or teams
- Ability to manage and determine priorities
- Strong analytical reasoning skills and decision making skills are essential
Application Deadline: September 25, 2025
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.
For a listing of all management and staff opportunities at the University of Calgary, view our [Management and Staff Careers website](https://careers.ucalgary.ca/search/jobs?q=&ns_job_type_page=management- and- staff&cf%5Bjobfamily%5D%5B%5D=ASA&cf%5Bjobfamily%5D%5B%5D=FIN&cf%5Bjobfamily%5D%5B%5D=HRL&cf%5Bjobfamily%5D%5B%5D=HRS&cf%5Bjobfamily%5D%5B%5D=INT&cf%5Bjobfamily%5D%5B%5D=LBS&cf%5Bjobfamily%5D%5B%5D=MGT&cf%5Bjobfamily%5D%5B%5D=PRO&cf%5Bjobfamily%5D%5B%5D=RSS&cf%5Bjobfamily%5D%5B%5D=SKT&cf%5Bjobfamily%5D%5B%5D=SLT&cf%5Bjobfamily%5D%5B%5D=STU&cf%5Bjobfamily%5D%5B%5D=TEC&ns_faculty_unit_page=).
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest- ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is [Canada's leader in the creation of start-ups](https://ucalgary.ca/news/ucalgary-top-startup-creator- amongst-research-institutions-canada). Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the[ Office of Institutional Commitments](https://www.ucalgary.ca/provost/strategic-initiatives/office- institutional-commitments) (equity@ucalgary.ca ) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca ).
_Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. _
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
About University of Calgary
The University of Calgary is a leading Canadian university located in the nation's most enterprising city. The university has a clear strategic direction to become one of Canada's top five research universities, where research and innovative teaching go hand in hand, and where we fully engage the communities we both serve and lead. This strategy is called Eyes High, inspired by the university's Gaelic motto, which translates as 'I will lift up my eyes.’